Microsoft Teams - 15 Best Practices 2023 | Efficiency 365
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- čas přidán 29. 06. 2024
- We cover all the simple yet effective best practices of the Microsoft Teams.
Learn how to do better project management and better team work.
#efficiency365 #teams #bestpractice
Table Of Content
---------------------------
00:00 - Intro
00:21 - Why Teams?
01:12 - Rearrange Teams Menus
01:46 - 3 Most important apps inside Teams
02:25 - Teams irritants
04:39 - Simplifying Teams
06:50 - Live transcription and translation
07:59 - Speaker coach
08:44 - Loop components
09:06 - File sharing
09:50 - Project management
10:17 - Teams channels
10:51 - Long Term project file sharing
11:20 - How to sync files in teams?
12:10 - Apps inside teams
13:01 - Tasks inside teams
13:43 - Summary
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Efficiency Best Practices for Microsoft 365
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Dr Nitin Paranjape is the pioneer in maximizing work efficiency in a modern work scenario.
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Production
--------------------
Music and Effects: elements.envato.com/
Created using Adobe Premiere: www.adobe.com/in/creativeclou...
AI based captions: videoindexer.ai (Microsoft service) - Věda a technologie
From one trainer to another - BRILLIANT!!!
Thanks. Hope you found it practically useful.
Excellent video!
Cheers from Brazil!
I LOVE this video!!! - I want all of my colleagues to watch these and for us to be super great and efficient :) Thank you for all you do. This makes work life so much nicer and not so stressful.
Thanks Joel Schmidt.
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Cheers.
Doc.
Your videos are great Dr. Nirin.
Currently working to combine the usage of change management, Lean, and using MS Teams and your videos are helping me make that happen.
Thank you for all that you do!
Thanks VicnT.
Check out my other best practices videos as well.
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Cheers. Doc.
Love the video - so much helpful things included. Thank you!
Thanks N L.
Check out my other best practices as well.
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The best of all: Microsoft 365 Best Practices - put it all together:
Masterclass: How and when to use the 27 apps in #microsoft365 - 2022 update - czcams.com/video/kVC_YcL5ObU/video.html
Cheers.
Doc.
Excellent Teams video offering way more than expected! Thank you
Thanks Spicy Jan's Taste Adventures.
Check out my other best practices videos as well.
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Cheers.
Doc.
One of the best concise video on what Team can do for you. Great delivery of content too.
Thanks @naikrajeshp
Check out my other best practices videos as well.
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Cheers. Doc.
Great summary and nicely edited, good work, thanks!
Thanks Stefaan. Appreciate your support.
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Amazing speaker and very helpful content. I subscribed today. Please continue. Great job👍
Love this! Thank you for sharing
Thanks Sarah Millar.
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Cheers. Doc.
Absolutely cool, and well made!
Watch this related video - Teams Meeting Notes - New, improved way - czcams.com/video/k0t8_mNkMDw/video.html
First video of yours I've watched, and I've subscribed! I've watched so many videos trying to figure out how to use Teams to get away from emails and improve coordination. Yours is the first one that has provided a comprehensive list of features geared towards efficiency. Thank you so much. Looking for to learning more from you.
Thanks Athandile.
Check out my other best practices videos as well.
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Cheers.
Doc.
Best channel for Microsoft tools productivity, bar none. Thank you for your work with this channel!
Thanks @kerc
Check out my other best practices videos as well.
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Cheers. Doc.
Great video Doc. Keep them coming.
Thanks Dheevar. All customers need to see this. Pls share.
Very Useful. Thank you for the whistlestop tour.
Thanks Mayuresh Kadu.
Check out my other best practices videos as well.
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Cheers. Doc.
MUCHAS GRACIAS ,!!!! ❤
Thanks Juancho.Landero.
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Cheers.
Doc.
Awesome! Thank you!
Thanks Juanita Rivera-Ortiz.
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Cheers. Doc.
Another great video as always. thanks.
Thanks @azwarmzafar
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Cheers. Doc.
You make it so easy to understand, thanks for the great videos!
Thanks @JL-lf5ls.
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Cheers. Doc.
Great Video. Thank you for posting.
Thanks Sonny.
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Cheers. Doc.
Well done. Thoughtful presentation.
Thanks Steven.
You will also find these related videos relevant and useful.
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this is genuinely amazing, thank you so much for sharing
Thanks @astroboy6471
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Cheers. Doc.
Great video! Many thanks
Thanks Joerg Mayer.
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Cheers. Doc.
Some great tips in here, thanks for sharing!
Thanks @Daveski450.
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Cheers. Doc.
You are the best trainer. Thanks to you and your team!
Thanks @user-mx5hp5zf5e
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Cheers. Doc.
wonderful... learned something new today
Thanks Rohit Chodankar. You may like my Office 365 Masterclass where I cover all of the 27 included apps. czcams.com/video/kVC_YcL5ObU/video.html
It shows which app to use when and how. Practical and authoritative guidance.
Doc.
Hello, Nithin. This is extremely beneficial to me. Thank you for providing this useful information. I'm hoping to get more information from you.
Thanks Manikanta anisetti.
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Cheers. Doc.
Thanks!
Thanks Shawn Ravish. Appreciate your support.
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Cheers. Doc.
Great video. very informative. There is a lot of work that goes into this. Its worth it, keep it up and I wish you all the best with this channel.
Thanks @edwinhendricks
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Cheers. Doc.
Thanks for your valuable content!
Thanks @sarangp
Appreciate your support.
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Cheers. Doc.
Amazing job!!
Thanks Mike Wood.
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Cheers. Doc.
Dear Dr you are the Best of the best!
Thanks @sniri786.
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Cheers. Doc.
i REALLY love the way you explain
Thanks @S.Aboroa.
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Cheers. Doc.
BRILLIANT!!!
Thanks. Let me know if you have any ideas for videos.
@@efficiency365 👌
Waaw, this is amazing. Thank you Sir.
Thanks @babotekl
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Cheers. Doc.
Gem of a channel 😮
Thanks @AB13
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OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks for your information, very nice
Thanks Mira Pitriyani.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Very nice Doc. You make it so easy to understand 👍
Thanks Vinay Shekhar.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Superb Explanation!!
Thanks @miraclekamfa4331
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
Teams Meeting - Agenda, Action Points, Notes - czcams.com/video/k0t8_mNkMDw/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Very helpful. Thank you!
Thanks Irica May Tabi.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
@@efficiency365 awesome! tysm :)
Great expalantion the best one in the world ;) keep it like that
Thanks @sharingpro157.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Very nice vid!
Thanks Benji Van Dordt.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks
Wow Praveen. Thanks a lot. Appreciate your support.
Do let me know topics of your interest. I can create content specifically for the BA community.
I am wrapping up a project now, and one of my after action comments is that I should have used teams to make a team for some of the things we did instead of emailing it out or posting it in teams chat. I'll have to watch this one again (I'm kind of slow), but this is very useful information. Thank you.
Thanks @Jason-zw1pg. Glad you found this useful.
Check out my other best practices videos as well.
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks so much for this, Doc. We are implementing MS Teams in our company and guess who the Point Man is? You guessed it! 😆
Hi Christopher. Great to know that you are driving Teams adoption. Let me know if you have any queries, ideas or topics for future videos.
@@efficiency365 Calling! I'm going to search your library for videos on making calls and meetings within MS Teams. 👌🏽
Very usefull tips!
Thanks @JossiaradaSilvaBarbosa
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
Microsoft Teams Meetings - 16 Best Practices - czcams.com/video/l3Bvq-I0hy4/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Excellent
Thanks @garylovell9298
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
Microsoft Teams Meetings - 16 Best Practices - czcams.com/video/l3Bvq-I0hy4/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Respect
Thanks @eissa247.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
The best I’ve found
Thanks Bridgett.D.
Check out my other best practices videos as well.
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - 2023 - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - czcams.com/video/vLFpWVfUfQ8/video.html
Cheers.
Doc.
Best channel for Microsoft
Thanks d TSAERAS.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks to you, a good tutorial. Acha laga😀
Shukriya. Sab ke saath share karo - akele teamwork nahi hoga. Puri team ko ye malum hona jaruri hai...
Nahi to tum time waste karoge baki logonko sikhane mein...
This is an excellent demonstration of equating the software capability applied to work / personal productivity and efficiency. Great work Dr Nitin.
Thanks @rollenlopez1154
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
Microsoft Teams Meetings - 16 Best Practices - czcams.com/video/l3Bvq-I0hy4/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Great
Thanks Mira Pitriyani.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Hi, as a PM using teams in corporate environment I have a comment - issue with followups after meeting in chat instead of email, is that people who declined will simply not have access to the chat hence MoMs, and often those are the guys who need the executive summary... otherwise, fantastic content
Thanks for the feedback. Thought provoking profile id 😎
Yes. I understand your point of view. But there is a larger context you need to consider.
Post-meeting collaboration using chat is for ad-hoc meetings.
The scenario you are talking about is likely to be longer term and involves multiple follow up meetings in the same context.
In that case, create a Team in Teams. Arrange meetings in channel. That way all collaboration happens in the channel. Nothing goes to chat. Everyone has access - irrespective of meeting invite response.
The amount doesn't do justice to what I am learning. Thank you so much! I also had a question. I have my team on naked in teams and I assign tasks in task by planner under various buckets. I also use your method of creating tasks from Outlook. Do the two talk to each other?
Thanks @brijrajdesai for your support.
No. They don't talk to each other - by design.
Outlook tasks - my work
Planner tasks - team work
In To Do app -
1. Tasks folder = Outlook tasks (mine and delegated to me)
2. Assigned to Me folder = Tasks from Planner, Loop, etc (all except Outlook)
3. All folder = combined view of 1 and 2
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
@@efficiency365 Thanka a lot Doc.
Thank you Dr Nitin. May I know if there is any guideline for managing the size of each "Team", especially if the files are big?
Hi Gis Kwok
When you create a team in Teams, it uses SharePoint.
By default, the allocation is 2 GB per team. But it increases as needed.
It will not consume anything from individual OneDrive disk quota.
Each customer gets separate quota for Teams. The IT team will manage that.
Let me know if you have any additional queries.
Cheers.
Doc.
Thanks for the vid. Is there a way to delete the general category in channels ? Need a video for best practices to organize channels. 😅
No way to delete General channel.
If you don't want to use General channel, just ignore it.
Channel Management Best Practices - will create a video. But here is the gist.
1. Think of the work / project / process at hand. Consider the logical units of execution. Each one becomes a channel.
Examples:
Team = Monthly Review
Channels = 2023 Apr, 2023 May, and so on...
Team = Procurement (departmental team)
Channels = Budget, RFP for x, RFP for y, Procurement optimization, ...
Team = CZcams Content creation
Channels = Analytics, Content plan, stock video, stock audio, collaterals
2. Channels can also be useful for limiting access to specific people / agencies / external parties. Shared channels allow you to add specific people ONLY in that channel.
For example, in the Product Launch team, add the event agency people only to the Event Management channel.
3. Channels are just sub-folders.
Therefore, when you sync files to local drive, go to General channel, click on Documents (one level above General) and then sync. That way, you get all the channel files synchronized. All files are cloud only by default. Therefore, unless you open a file, it does not occupy any space on the local drive.
Great, thanks, there are recent changes after Microsoft Teams Premium license..
Thanks @ahmedebrahimn97.
Yes. Loop is also new, Teams Premium and many other integration features have to be considered.
Working on a new video to refresh the content.
Waiting for CoPilot announcement but looks like I should not!
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks very much for these informative videos. Do you extend help to structure Teams, if I can share the needs of my org? Please let me know and we can catch up briefly. Thanks
Sure. Will arrange a call. Do send me a mail on nitin@maxoffice.co
@@efficiency365 thanks so much. I will send you an email.
How isit that Microsoft hasn't hired you?
Ha ha ... Sean - good question.
In fact, I work very closely with Microsoft in Asia region as an independent consultant.
I have conducted thousands of sessions for key customers - on behalf of Microsoft.
My approach is to learn, apply, customize and most importantly, document the mistakes so that they are not repeated elsewhere.
Worst practices are as important as Best practices.
As an independent consultant, I can provide such authoritative, neutral and outcome oriented guidance.
If I worked as an employee of any vendor, I will lose that credibility.
You will also find these related videos relevant and useful.
Tasks Management best practices czcams.com/video/vLFpWVfUfQ8/video.html
Office 365 Masterclass - when to use which app and why czcams.com/video/epBzRBySdTA/video.html
Hi Nitin, I am in search of a method or application in MS teams, so the context is In your video, at timestamp: 10:20, you introduced the team's channel. In our firm as well, there are team channels for different functions, and it has a coordinator, what we need is whenever an XYZ person visits for a supposed sales or marketing channel, he can see at the top as status or something that ABC is the coordinator for today.
Can this be done? or is there any good third-party application?
Hi Saadul Haque
There is nothing out-of-the-box to address your need.
However, the simplest option would be to add a new message every day - saying The Coordinator for today is XYZ and PIN the message.
If you have a schedule of who is the coordinator on which day, potentially, this adding and pinning of the message can be automated using Power Automate.
Another approach is to use a dummy tab. In a channel you see Posts and Files tabs. You also see (or can add) a Wiki tab. Add it and rename it to the name of the coordinator every day. Simple and effective workaround.
Let me know if this works...
Cheers. Doc.
@@efficiency365 Sure, will try and let you know. :)
Is there a way we can have the summary of the Teams caption for a call or is that only available real-time?
Thanks @ChetanShori.
After the meeting, go to calendar and double click the meeting to open the Meeting Chat.
Go to recap area. Recording and Transcript is available for use / download.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
U can tell teams customers facing some issue's and solutions also
Thanks @gedalagnaneswari5710.
What are the issues? Tell me more details and I can help you.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Is there an option to export a chat as pdf or maybe something that also includes fotos - think of a experimental protocol in a lab over a whole day with mutiple people. This has to be archived without links so not loving OneNote. Any ideas?
PS: yes thak you very much - was the perfect speed for me!
Thanks Ursula Velthuis.
No export to PDF option.
I don't understand the OneNote issue. Pls explain.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
which equipment do you use for your videos? lights ? camera? thank you :)
Camera: Sony ZV1
Lights: Godox SL 60W x 2
Modifiers: Parabolic Octagon Softbox with Honeycomb Grid and Lantern
Mic: DJI Mic and AKG USB Mic
Editing: Final Cut Pro and Adobe Premiere
are there any downsides to creating a separate Team for each Project? Managing many large projects.
Well - many teams will get created. But I will not call it a downside.
What other choice do we have - manage all projects with one Inbox?
The key is for everyone to understand that many things which were happing using Inbox - will NOT happen in Inbox from now onwards.
Therefore, each person has to go to Teams as frequently as you go to Inbox. Once this habit sets in, productivity will increase.
Less effort - more impact.
@@efficiency365 I am debating with a colleague on creating many Teams (which he says is cumbersome having so many on the Teams sidebar). He is suggesting putting all the projects in 1 Team, until we hit 30 private channels, then make Team2, Team3, etc since we will keep hitting 30 channel limits. Thoughts on this? thanks
What is your version of Teams/Office ?
Office 365 version (Microsoft 365 Apps for Enterprise V 2305) as of today.
Teams is auto-updated to latest version. 1.6.00.9379 (64-bit) as of today.
The versions were older when this video was recorded.
Our ad hoc chats are cleared down every week (all messages get deleted). Are meeting chats treated like ad hoc chats or Teams chats please ? Thank you
Teams chat is corporate communication. Not personal chat. Therefore, it it similar to email. It should have the same retention period like email.
It is in individual as well as organizational interest to retain chat transcripts. It is easily possible to customize the retention period of Teams chat and channels data.
learn.microsoft.com/en-us/microsoftteams/retention-policies
What is time limit and participating limit
There is no time limit. Participants - 1000. Recording limit 4 hours. After which it restarts recording.
Details: learn.microsoft.com/en-us/microsoftteams/limits-specifications-teams#meetings-and-calls
But some people in the meeting don't like to be transcribed
Don't like? Sure.
Go to Settings - Captions and Transcript - Disable this option:
Automatically identify me in meeting captions and transcript.
We need English language subtitles
Subtitles are already there. Enable them by clicking the CC button in CZcams player.
It looks like the live translation is only available with Teams Premium license.
Hi Ron
Live transcription is available for ALL Office 365 variants.
Here are the details. support.microsoft.com/en-us/office/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b#:~:text=For%20customers%20with%20the%20following,Microsoft%20365%20Business%20Premium%20SKUs.
Problem my organization has is, Our chats gets deleted within a month. this is the reason we go for emails
Thanks @saale007
Ask IT to increase the retention period - ideally the same as that for Email.
Because, chat is also corporate communication.
Check out my other best practices videos as well.
Efficient Tasks Management using the New Planner 2024 - czcams.com/video/kgxqzDirw1o/video.html
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Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
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Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
There needs to be a simpler version of the app for people like me that uses maybe .001 percent of the functionality. The search for teams is non functional. The interface is sooo cluttered , too many chats or meeting stuff hangs around. I spend so much time cleaning and hiding and muting and it all comes back. I hate it so bad. This is NOT simplicity. Slack is a million times better
Well, if you find Slack to be more useful, stick to it.
There is no compulsion to use Teams or any other app for that matter.
Everyone should be free to use the app they find most relevant and effective.
Check out my other best practices videos:
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
@@efficiency365 sadly it is company mandated and slack will be retired. But thanks for the other vid suggestions. I’ll check them out 👍
Oh. No worries.
Here are some suggestions to make Teams more tolerable 😎
1. Disable all notifications, except @mention (separate config on desktop and mobile app)
2. Stop sending mails to follow up after meetings. Use the Meeting chat.
3. Start using Loop Tasks with Meetings to streamline and manage execution - czcams.com/video/k0t8_mNkMDw/video.html
4. For more contextual search - DO NOT type in search box. Press CTRL F and then type the search condition.
5. Pin important chats and collapse the Recent ones.. at least the visual clutter is minimized.
6. Go to Teams Activity tab at least few times a day. That way you can catch up on all activity at your own convenience.
7. Explore using Loop components in group chats. Those are really powerful and useful - czcams.com/video/bO9HcXp4P30/video.html
Let me know if this helps.
Cheers,
Doc.
Brother Nitin, Jesus loves you. Seek HIM
Thanks Gregory.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
The accent was too strong for me to understand at several points.
Thanks @ennykraft
I understand. Try to use the subtitles.
I exploring how I can change my accent easier to comprehend.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Teams Meeting - Agenda, Action Points, Notes - czcams.com/video/k0t8_mNkMDw/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks Terry Baugh. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Excellent
Thanks Avijit Das.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks
Thanks Lorna tic. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Is there an option to export a chat as pdf or maybe something that also includes fotos - think of a experimental protocol in a lab over a whole day with mutiple people. This has to be archived without links so not loving OneNote. Any ideas?
PS: yes thak you very much - was the perfect speed for me!
Thanks @MacyWalton-ws5fn
Recurring tasks are not available in SharePoint Task List.
Check out my other best practices videos as well.
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Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @rommyabt3145. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices czcams.com/video/D7ZrfphW4vo/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
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Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Word Tables Best Practices - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Cheers. Doc.
Thanks!
Thanks @johnbartlett17. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Teams Meeting - Agenda, Action Points, Notes - czcams.com/video/k0t8_mNkMDw/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks Rupchand Lohana. Appreciate your support.
You may like these videos as well...
Word Tables Best Practices - 2023 - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - czcams.com/video/vLFpWVfUfQ8/video.html
Thanks!
Thanks @zuljiwani174
Appreciate your support and encouragement.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Teams Meeting - Agenda, Action Points, Notes - czcams.com/video/k0t8_mNkMDw/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @sroemer100. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Teams Meeting - Agenda, Action Points, Notes - czcams.com/video/k0t8_mNkMDw/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @JB4Hou. Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
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OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @darenwingard6538.
Appreciate your support and encouragement.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
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OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
Outlook Calendar Best Practices : Part 1 - czcams.com/video/GzsQnecjAQo/video.html and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @vanpauln for your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
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Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks!
Thanks @chamberlin06
Appreciate your support.
Feel free to suggest topics for future videos.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
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Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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Cheers. Doc.
Thanks!
Thanks D mc. Appreciate your support.
Check out my other best practices videos as well.
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Outlook Calendar best practices: Part 1 - czcams.com/video/GzsQnecjAQo/video.html
and Part 2 - czcams.com/video/padKH8ys5Cs/video.html
Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - czcams.com/video/vLFpWVfUfQ8/video.html
Cheers.
Doc.
Thanks!
Thanks @MargaritaAsriyan
Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management 2024 - czcams.com/video/DJcxPtu-rcg/video.html
Microsoft Teams Meetings - 16 Best Practices - czcams.com/video/l3Bvq-I0hy4/video.html
Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks
Thanks Gaurang. Appreciate your support.
Thanks
Thanks @hmod1993
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
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Microsoft Teams - 15 Best Practices - czcams.com/video/W8Ufx_znKxI/video.html
OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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OneNote - Best Practices - czcams.com/video/m-4AY1cMi8s/video.html
Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks
Thanks @oonmon
Appreciate your support.
Check out my other best practices videos as well.
Efficient Tasks Management - czcams.com/video/vLFpWVfUfQ8/video.html
Task Apps Comparison: czcams.com/video/ViWJIzMPQZg/video.html
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OneDrive Best Practices Part 1 - czcams.com/video/D7ZrfphW4vo/video.html Part 2 - czcams.com/video/nFx6YQxc-b4/video.html
Smart and Effective Email - 5 powerful ways - czcams.com/video/6NEFSMqHgQE/video.html
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Microsoft 365 Best Practices - czcams.com/video/kVC_YcL5ObU/video.html
Cheers. Doc.
Thanks
Thanks Apurva Mhasker. Appreciate your Super Thanks.
Trust me, it will be used to make the world a moreefficient place.
Check out my other best practices as well.
Word Tables Best Practices - 2023 - The ultimate guide - czcams.com/video/ueKCHxNUOkA/video.html
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Cheers.
Doc.