Notarizing on the Job: Do's
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- čas přidán 30. 07. 2024
- Notaries and their employers need to keep these important points in mind when using seals and journals in the workplace. Learn more: bit.ly/NotarizingOnTheJob.
When it comes to your Notary seal and journal, there are certain things you can and cannot do, even if your boss orders it. In this part 1 video, you'll learn the fundamental principles for Notaries and their employers.
At the NNA 2018 Conference, Notary Public & Professor of Law Emeritus Michael Closen and Notary Public & Corporate Notary Supervisor Kelcia Cannon discuss what employed Notaries can do to ensure proper use of their Notary supplies.
00:00 - 8:36 | Introduction
08:37- 15:50 | What Notaries Can Do
15:53 - 27:34 | Journals
27:48 - 33:45 | Storing Notary Supplies
33:50 - 46:28 | What Employers Can Do
Watch part 2 here: • Notarizing on the Job:...
To learn more about notarizing on the job, head over to our Notary Bulletin here: bit.ly/NotarizingOnTheJob.
To purchase Michael Closen's book, please visit: bit.ly/ProfessorClosenBook.
Connect with the NNA:
Blog: www.nationalnotary.org/notary...
Facebook: / nationalnotary
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Pinterest: / nationalnotary
LinkedIn: / national-notary-associ...
#NotaryPublicTraining #NotaryTraining
Keep a journal. I just became a Notary Public in Ohio. I will keep a journal, I just got E&O Insurance Policy for the full 5 years that I will be a Notary Public. Protect yourself.
Great presentation. She is absolutely right about lack of oversight. I just got commissioned in Michigan. It was so easy to become a notary. MI does have a law that covers notorial acts but it is very basic. I've been reading everything I can find and watching videos. We are not even required to have a stamp or a journa in MI. But the lady in the video convinced me to keep one anyway!
That awkward conversation with my global employer is absolutely what I have had to do after I learned more and sought training on my own as a notary who is employed by a company that uses my notarial services. It ruffles feathers and creates a little panic sometimes when you learn to do better, but I am more confident and professionally supported and can serve the company so much more efficiently when I am more knowledgeable about what I can and cannot do for the company. It can save the company millions of dollars too when you as a notary know your notarial laws and best practices. It protects us both!
This video is awesome. I love how right off the bat she spoke to the confusion between being commissioned by your State and not your employer. Notary practices can be confusing, especially in the beginning.
Thank you for watching!
This is a great presentation! There is no educational training when it comes to becoming a notary! Here is Texas you do get a manual to read to help guide you but nothing like the book shown in the presentation. I am super happy to have come across this presentation!
Thank you for watching! Part 2 of this presentation is now available to view. You can also click the link in the description to purchase the book. :)
@@NationalNotary at work I only notarized their docs, I do not take any outside gnw during my work hours.. but now my question is can I do my own notary if I also have my own E/O and also told my manager that I rather them not keep me under their E/O if my GNW would affect them.
Thank You for this. I am about to take the NNA course to become a Notary at my job and this presentation has pointed out a lot of good things. I’m happy that my job has in place a Notary compliance section of our employee handbook that includes my employer, HR Dept & compliance dept.
Thanks for watching! Here is another helpful resource: www.nationalnotary.org/notary-bulletin/blog/2014/08/notarizing-on-the-job-boss
Awesome presentation. I've been so nervous about much of what I learned in class. It was a one day crash course. I didn't retain enough and these presentations are so very helpful. I do not work for a company but still interesting. I would love to find more presentations by these wonderful speakers talking more about notary responsibility and procedure.
Hi Annie! We have more workshops available on our channel. Check them out: czcams.com/channels/OI0KM2NGffRZ6yLjPNS5kg.html
You can also purchase additional training such as Notary Essentials: www.nationalnotary.org/notary-essentials
GOOD INFO. DIDNT KNOW THAT EMPLOYER COULDNT KEEP UR NOTARY EQUIPEMENT
Wow that was a wealth of valuable information. Thank you!
Thank you for watching!
Very informative! Thank you!!
Thank you for the feedback!
Absolutely great presentation.
Thanks for watching.
Great presentation, so much valuable information. I have been a notary for 9 years and never had formal training. Thank you!
Thank you for watching! What state are you commissioned in?
@@NationalNotary I’m in Florida just passed the background check and exam so I’m in the process signing on with a lender.
@@TrackLives_Matter Definitely take a look at our other workshop videos for more training! We wish you the best!
I'm building a website for a family member and I have no idea what a Notary is. This is a great starting point for me. I've subscribed to learn more.
Welcome aboard!
Great training, thank you so much!
Thanks for watching, Darlene!
Wow. Amazing that employers (private sector?) are not informed about this important legal topic. Video after video here online...yet employers do not know this? In 2020. #Amazing. Great video - keep em coming!
Stay tuned for part 2 of this series! It will be released next week.
@@NationalNotary Always looking forward to useful professional content! ❤
@@DetroitJCS Thank you for watching! We love that you're finding the content helpful! Are there any other videos you'd like to see more of?
@@NationalNotary "How Tos" are most helpful. Just my opinion, but I think it's important seasoned and novice notaries receive this kind of training periodically.
@@DetroitJCS Thank you for the feedback! More videos to come.
In RI we are not force to keep or have a journal either. I did not know this. About the whole journal thing before until I got train and became certified for Loan Signing. I have one now bought recently.
I so appreciate you two
Thanks for tuning in!
@@NationalNotary I’m a new notary public and this was awesome
@@nicholepsaintvil887 Thank you for the feedback!
Tried to explain this to the manager of store about the timeframe of doing Notarizations
Hello-
I just recently became a notary per my employer (live theatre in Missouri) and we will have another employee certified as as well. For clarification- are you recommending we NOT do notarization for WILLS or FINANCIAL TRANSFER of PROPERTY for our EMPLOYEES? Are there any OTHER documents you'd recommend we stay away from?
Professor Closen, does your book provide examples of how to complete the most common notary certificates (including who signs WHAT and WHERE)? Thank you!
Hello! Professor Closen's book focuses on the most frequent and most important notarial responsibility, to notarize traditional documents.
You'll learn the ins and outs of virtually every Notary procedure, including: Acknowlegments, Jurats, Oaths and Affirmations, Proofs of Execution by Subscribing Witness, Copy Certifications and more. www.nationalnotary.org/complete-how-to-guide-for-notaries
If you're an NNA member, you can access the book through your member portal, free.
@@NationalNotary Well yes I am, so I'll check it out online, as you suggested. Thank you @nationalnotary!
@16:21 ~ I love the videos, but I would love also to ask these two guests how they would advise a notary to act if the principal sign or refuse to sign a journal for a notarization, and maybe even refused to give their address for the Journal? But to be clear, I’m talking about a notary who lives in a state that does not require a journal to be kept at all. I’ve seen best practices say that the notary should go through with a notarization as long as all the state legal elements have been met and not force A principal signer to take extra steps like leaving a thumbprint in the journal or showing a second form of identification. The best practices didn’t mention the example of a principal sign are refusing to actually sign the journal, but the same thing what stand to reason.
So what would any notary who sees this comment do in that situation?
Hello. Unless state laws specifically requires it for your journal entry, you cannot compel a signer to provide their personal address or a thumbprint for your journal. Article VIII-B-1 of The Notary Public Code of Professional Responsibility provides the following guidelines: “The Notary shall not record a full identification serial or Social Security number, date of birth, or other non-public, personal information in the journal of notarial acts, unless required by law in the state where the Notary is commissioned.”
Same thing here where I work. I got my notary stamp thru here but never anymore said oh this is what you do and what you can’t do. Also having me stamp on a letter that has no certificate for me to sign or place my stamp. They were like here is just so it looks more ok. 😒? But the letter does not require it. Yea but just in case. Now I am like I don’t want to sign that letter in particular. 🙄
People don't like to be told "no"...many go to great lengths to try to get their own way. In my experience folks can be very demanding yet don't even understand what they are requesting of the notary.
Thanks for tuning in!
Did anyone hear the name of parties involved in a $25B lawsuit, she mentioned during her introduction? I'd love to find more information about it on the internet.
Hello, neighbor I'm in TN. Take a 👀 at 👇🏽.
www.mpamag.com/news/robosigning-whistleblower-sues-22-companies-for-mortgage-fraud-17177.aspx
Where can I get the book that was presented?
Sorry but buddy I think she got this! 🤜🤛
Thanks for watching!
How about when at work you are notarizing over 50 documents how we write that on the journal?
Arent notaries only an public official that are hired yo verify the identity of a signer? How can a notary be liable for a document if we are not attorneys or responsible for what is in a document?
Hello Mari. A Notary Public is an official of integrity appointed by state government -typically by the secretary of state - to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are called notarizations, or notarial acts.
Here are a few scenarios in which a Notary can be held liable: www.nationalnotary.org/notary-bulletin/blog/2011/11/myths-vs-facts-notary-liability
Where can I find Professor Closen's book. Amazon says its out of print. Is it being revised?
Hello Shane. Here is the direct link to Professor Closen's book on our website: www.nationalnotary.org/closen-best-practices-guide
Any mentors in San Diego, ca? Chula Vista area?
How can you notarize in more than one state?
Most U.S. states and jurisdictions only authorize commissioned Notaries Public or other notarial officers recognized under state law to perform notarial acts within the borders of the commissioning state or jurisdiction. www.nationalnotary.org/notary-bulletin/blog/2014/10/faq-where-can-notaries-use-their-commissions
Can you record a signing? not the actual signature but like a video from a security camera as evidence?
Hi Nathan. What state are you located in?
@@NationalNotary CA
What’s the book’s title?
To purchase Michael Closen's book, please visit: bit.ly/ProfessorClosenBook
Can you notarize for a family member, such as your wife?
No
At my job a manager did not allow a girl take her notary stamp when she resigned saying the bank paid for it. I was like what😮
What is the name of the notary book?
Hello. The name is Professor Closen's Notary Best Practices. More information can be found here: www.nationalnotary.org/closen-best-practices-guide
@@NationalNotary thanks
The company can and can’t confused me a bit