Advanced Forms in Airtable | Prefilling and Hiding Data | Updated for 2024

Get ready to become an Airtable power user! In this in-depth guide, we walk you through the newly updated advanced features of Airtable forms, such as pre-filling information and hiding fields, so that you can streamline the data entry process for your end-users. Learn how to utilize the robust form builder, understand the importance of field IDs, and discover best practices to optimize your use of this powerful no-code tool. 👇
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Learn more at these links: 🔗 👇
Learn the basics of Airtable Automation!
www.gapconsulting.io/webinar-...
Take our free Airtable Crash Course!
gapconsulting.io/airtable-cra...
Getting Stuck? See how we can help!
gapconsulting.io
Get our Airtable Field Type download!
www.gapconsulting.io/airtable...
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Table of Contents: 📖 👇
00:00 - What this video covers
01:16 - Understanding the database
01:58 - Creating an Airtable Form
03:28 - Sharing options for Airtable forms
05:02 - Submitting form information
05:54 - Understanding the Airtable Form URL
06:56 - Entering commands to prefill the URL
11:48 - Entering Hide commands in the URL
13:27 - What causes the URL to break
14:00 - Using the Field ID instead of the Field Name
15:34 - Final thoughts and how to get more help!
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Software Resources (may contain affiliate links): 💻 👇
Airtable - airtable.com/invite/r/v0eI3ASY
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#Nocode #GarethPronovost #Airtable

[@GarethPronovost]

Get our *FREE AIRTABLE CRASH COURSE* here 👉👉 garethpronovost.com/airtable-crash-course ⚡⚡
Follow along in Airtable here 😍😍 airtable.com/invite/r/v0eI3ASY 🤓🤓

[@mckennaschallersafal]

You, sir, have a way of breaking down information and teaching. Bravo! I look forward to watching more of your Airtable videos.

[@GarethPronovost]

Thank you! 🙏

[@kelseydeusterman3718]

Your videos are SO helpful, thank you. What if we want the field to autofill dynamically? Like if I want it to autofill the name/organization of whoever is logged in, as opposed to hard coding that info.

[@JoyLeverette]

This was EXCELLENT! Question, if I create prefilled fields and the person filling out the form notices some information is incorrect or changed, can the person filling out the form change the information even if it's refilled? Thanks

[@RonyHay-uy6xs]

Is there a different URL limit with Interface forms? It's working for the first few then breaking after a few "&prefill_FIELD=" URL parameters

[@GarethPronovost]

Are you using the Field ID or the field name?

[@RonyHay-uy6xs]

@@GarethPronovost field name of a linked field (I know what you're going to say haha) I'll use the ID

[@GarethPronovost]

@@RonyHay-uy6xs if the field name has a space in it, make sure to replace the space with %20 otherwise the url will break

[@RonyHay-uy6xs]

@@GarethPronovost you are the best!! thank you

[@ultrawideheadgaming7978]

I'm confused. Why wouldn't you just set default values in the interface editor?

[@Quiteinfamous]

I use it for linked fields and hide it so people aren’t doing extraneous links. Linking a note to a specific case ID for example

[@GarethPronovost]

Default fields are great, but can be changed, unlike a prefilled + hidden field. This is especially helpful when you send public form links to various people, each with uniquely filled out data.

[@SeanLake3D]

The problem with the new AT Form interface is you have to click the fields in the order you want them to appear on the new form interface, otherwise you won't be able to move them around like you can in the "old" form view.

[@GarethPronovost]

I thought you could click/drag to reorder them, no?

[@SeanLake3D]

Oh it's not as noticeable, I was finally able to, but not as intuitive as before.