10 Super Neat Ways to Clean Data in Excel
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- čas přidán 5. 08. 2024
- In this video, I will show you 10 simple ways to clean data in Excel.
Data forms the backbone of any analysis that you do in Excel. And when it comes to data, there are tons of things that can go wrong - be it the structure, placement, formatting, extra spaces, and so on.
Excel can be an amazing tool for data analysis. But we hardly get the data that can be used right away. And bad data leads to bad analysis.
Cleaning the raw data that you get in Excel will depend on what type and structure of data you get. There are a lot of things you can do before-hand to make sure your raw data get cleaned and ready for use.
Excel has a lot of formulas and functionalities that can help you clean your data. For example, you can use a formula such as TRIM to clean your data of leading, trailing, and double spaces. Or you can use the remove duplicate functionality to remove any occurrence of duplicate records.
The following data cleaning techniques are covered in this video:
0:00 Get Rid of Extra Spaces (leading, trailing, and extra spaces between words)
1:20 Select and remove All Blank Cells/rows
2:38 Convert Numbers Stored as Text into Numbers
5:00 Remove Duplicates cells/records
7:21 Highlight cells that contain Errors
9:24 Change Text to Lower/Upper/Proper Case to make it all consistent
10:54 Parse Data Using Text to Column
13:15 Spell Check (using a keyboard shortcut)
13:54 Delete all Formatting
14:33 Use Find and Replace to Clean Data in Excel
The data cleansing techniques covered in this video are some of the most common ones that you can use as soon as you get your raw data. Again, based on your dataset, you may need to add more to it.
Read the full tutorial here:
trumpexcel.com/clean-data-in-...
Also, I have made all of my Excel courses available for FREE. You can check these out using the below links:
✅ Free Excel Course (Basic to Advanced) - trumpexcel.com/learn-excel/
✅ Free Dashboard Course - bit.ly/free-excel-dashboard-c...
✅ Free VBA course - bit.ly/excel-vba-course
✅ Free Power Query Course - bit.ly/power-query-course
#Excel #ExcelTips #ExcelTutorial
If you found this video useful, please give it a thumbs up 👍 and subscribe to the channel. Also, let me know what Excel topics you want me to cover in future videos.
Here are some other Excel tips videos you may find useful:
✅ How to Delete Blank Rows in Excel - czcams.com/video/2t6gEKjTqvI/video.html
✅ How to Remove Leading and Trailing Spaces in Excel - czcams.com/video/EGien2dwG9M/video.html
Also, I have made all of my Excel courses available for free. You can check these out using the below links:
✅ Free Excel Course (Basic to Advanced) - trumpexcel.com/learn-excel/
✅ Free Dashboard Course - bit.ly/free-excel-dashboard-course
✅ Free VBA course - bit.ly/excel-vba-course
✅ Free Power Query Course - bit.ly/power-query-course
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i was 8 years old when i watched this video. now im 15 and i wanna say that im the best at excel in the whole neighborhood, thank you sumit bansal
I have taken to learning excel on a full time after my retirement in May 2017. First it started as a hobby and now it has become an obsession since it gives me a lot of happiness. I almost spend 4 to 5 hours going through all the excel videos that come in CZcams and practice each one of them. I can definitely say that the way you teach excel is simply fantastic. All the explanations are extremely crisp.
Hats off to your work
0:08 Trim extra space
1:19 select blank cells. treat then all the same.
2:39 Convert numbers stored as text into numbers
4:59 Remove duplicates
7:21 Highlight errors
9:24 Change text to lower/UPPER/Proper case
10:54 break up concatenated text (e.g. street address) into separate columns
13:15 Spell check
14:33 Find and Replace
16:59 remove line breaks in text
17:47 Clean (out unwanted characters from) text data
13:55 Deleting all formatting
For spell check when i pressed F7 , i am getting airplane mode on
@@sophialawrence6880 hit Fn + F7, Fn is your function key, located next to the 'alt' key.
@@sophialawrence6880 press Fn+f7
Do you use some API function to get time stamps or painstakingly do it manually.
There are many excel teachers in the CZcams, but i must say the way you guys teach and summarise the functions are awesome. Well done and keep inspiring guys.
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
@@keithau8159 czcams.com/video/-su8Z4j1p1A/video.html
I am agreed!!👏
I've looked at about 15 excel videos and this one was the best and most clearly explained without excessive chit chat..This Professor rocks! thanks.
To the point and very precise. Didn't waste a single second. Thank you for providing this.
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
Wow. I'm speechless. There are a few I knew Excel could do (ex. caps/no caps) but couldn't find it anywhere since I couldn't explain it properly. Learned a lot. Keep up the good work. I like the Ctl-H thing too. Extra step with Ctrl-F... No fluff, no hesitation, right to the point. My kind of tutorial. Thanks for showing, Nicole from Canada
I didn't know about using Ctrl + J in Find & Replace box.. thank you, that would be very very useful someday.
Wow, this is excellent. Thank you for uploading this video, you have no idea how helpful this video is.
Simple everyday functions but never cease to learn something new to exploit different ways of using them. Really appreciate the versatility of Find/Replace feature that goes beyond finding and replacing text. Woah! 😲👏👏
I've been using excel for heavy analysis work for the past year. Even then, I have learned at LEAST 8 new things from your video. Wow.
Thank you so much!
You have an excellent teaching style. Very complete instruction without the unnecessary blab you find on many CZcams videos. Very knowledgeable, yet easy to follow and understand. Keep up the good work.
You are simply Amazing I am a Corporate Graphic designer and time time I receive Excel Documents where I require to do some tweaks and I always face problems, but now I know a place to go to where I get all the solutions with absolutely no nonsense. :)
I would say this is the most helpful video Ive watched recently although its already 2020! Thank you so much!
I honestly cant thank you enough for this! Wonderful tutorial.
I don't usually comment on videos, but this time I have to say: great tips and amazing explanations! Thank you man, you rock!
This really is one of the Best tips post for Excel functions!
Hello, I've not even reachedd half way but found your video to be crisp and to the point. Just enjoying this crash course. Pls keep making it.... Thank u
Thank you so much!
Those non printing characters were proving a real headache.
Thank you, for sharing great tips! appreciate your help
Excellent video! Thank you so much.
When the cursor is inside a block of data, press Ctrl + A to select the block of data instead of dragging the cursor.
When copying down a formula in a column adjacent to existing data, select first cell to be copied, hover mouse over that cell's lower right corner until it becomes a cross and then double click to automatically copy down the formula or content of the first cell into the cells beneath it down to the last row of data in the adjacent column. This technique is faster than dragging down the cursor over the target cells.
Thank you kindly.
💐💐💐
Very nice tip
Thank you. 🌻
@@parminderghai
c
This video is a jem on internet. God bless you brother.
The people who work with excel generallay, these hints and videos are very useful. Thanks.
This is very helpful.those data cleaning techniques are extremely useful for our daily excel work. great
0:08 Trim extra space [TRIM command]
1:19 select blank cells. treat then all the same. [Go to special - (highlight range and F5)]
2:39 Convert numbers stored as text into numbers [paste special, multiply by 1]
4:59 Remove duplicates [DATA tab, remove duplicates]
7:21 Highlight errors [Go to special]
9:24 Change text to lower/UPPER/Proper case [command, LOWER, UPPER, PROPER]
10:54 break up concatenated text (e.g. street address) into separate columns [DATA, text to column]
13:15 Spell check [select range, press F7]
14:33 Find and Replace [ctrlH]
16:59 remove line breaks in text [ctrlH, find what tab = ctrlJ; replace with tab = space bar}
17:47 Clean (out unwanted characters from) text data (use asterix in find what and replace with white space]
Thank you for the excellent presentation. Everything is clear and concise.
Thanks bro, Its exactly what I was looking for
Please do same for ms word
Hindi language is always welcome
Just read your story very nice
Keep simple keep going
I just got your video and saw it only for one minute and I am exited about the first presented function!
Excellent !!!
Excellent. hugely helpful. Many thanks...
Wow! I don't know where you made this video but you helped me out here in Chicago just watching this.
Thank you so much for this video. I have been struggling with data cleaning and most of the videos I have been seeing are not useful but this video solve it. thank you once again!
Very nice video. Many people are unaware of this Alt+G option which has got numerous useful things for the user. The another wonderful thing which I like; is Ctrl+Enter which fills data for the cells scattered in the data base. technically we call it RELATIVE CELL REFERENCE feature of excel; once again a very useful tool. Thanks for knowledge sharing :)
VERY GOOD TIPS! I'm so happy to learn these new tricks. Thanks a lot and please keep it up!
Thank you so much for this video, very helpful!
Thanks bro! Your are awakening my slept Excel power! Keep up with the outstanding work!!!
Just discovered this now, love it ! THANK YOU :D
One of the best videos on excel that I have ever watched
Feels like found Treasure in CZcams after many years , Great work
Thank you fir your clear, up to the point, video!
You have used "=TRIM" in your videos too. No nonsense no time waste. Thank you.
I am so mad I didn't find this video sooner. Very helpful tips, thanks.
No nonsense! Some really great content in a relatively short amount of time.
Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.
Thank you for such valuable tips
If I could give this video another Like I would. I've saved it as a favourite and keep coming back to it. Awesome job; well done.
Glad you're finding the videos useful
Wow, excellent. Thank you for uploading this video.
Thank you! Very useful tricks and tips.
Excellent video !
Brilliantly presented, thanks
Thank you for your excellent techniques of teaching. Tis video is very useful.
Thank You so Much for this amazing content.
Superb!!! Thanks Sumith. The way of teaching is excellent and with in a very short span of time.
Excellent......In very short time covered many important excel tools....Thank you
Straight to the point, covers each point thoroughly.
Thanks so much for sharing (Super Helpful)
Thank you. It's very helpful.
Fantastic video, those data cleaning techniques are extremely useful for our daily excel work...Great Mr. Bansal 👍
I agree with you Mrinal, it's been an incredible class.
Hey, follow this guy. He has pivoted into data analyst and has really helpful videos czcams.com/video/axTt_5Zr46M/video.html
Really helpful tips !!!! Thank you so much!
Wonderful and simple presentation! Good job Sumath!
nicely done, easy to swallow and to the point, thank you for your hard work. thumbs up
Thank you for the video, good job!
I wish I'd found this video sooner! Great information.
Very neat useful tips, no faffing around straight into the "Functions"... very precise,very useful, very well done Sir!
Bro you have EXCELLENT Knowledge on Excel , great
Thank you for an informative tutorial.
This is excellent - thank you.
one of the best CZcams channel to learn Excel. Nice Explanation...
1. Not Appear - Better replace with zeros and use formatting to show Text "Not appear. THanks to that pivot and formulas will work better.
2. Instead of looking for Errors it's better to create formula that handles the errrors, such as IFERROR.
3. Ctrl+J - brilliant!
4. (*) - also clever.
Excellent short presentation of very helpful tips. Thanks you.
Very useful in day to day operations!
Thank you so much! Very helpful.
Fantastic video, thank you! It will save me a lot of time
Great video! Thank you for sharing.
No words for the explanation. Thx
Sumit Bansal Sir,
Really an impressive one! ; )
Thank you! Great tips. Very useful.
Totally Awesome. I love this video!
I appreciate this.
Enjoyed that 'Parse data using text to column' method.
This guy is sharp and knows his stuff
You are a great and honest teacher - salute you -thanks once again.
Great video. I had a tough time converting text format to number format. I will what you have taught here. Thanks
Thanks Sumit for this wonderful video, you have covered a lot real time scenarios in which I struggled and don't have answer how to easily fixed it
wonderfull tricks.
simple and time saving tricks ! Thanks for sharing
Great and clear explanation. Thanks!
Thank you so much fir this very informative and helpful excel tips, Sir Bansal. :)
Great tips! Thanks a lot!
Simple and useful tips , Thank you very much
Thank you for taking the time to create this video!
I love your video and thank you very much for doing this!
Excellent Sumit ji, You have explained everything with good examples in this video. God Bless. Thank you for efforts you have put in.
Thanks for sharing,buddy.So generous at all.
Very helpful. Thank you!
Thank you so much. I think your lessons are very helpful
Excellent, thanks
Amazing video!! Thank you very much!!
Thank You! Great Video!
Great tips and tricks video! Thank you
Awesome tips! Thanks so much
very nicely explained...thanks for sharing!!