Collect Process Organize - How I GTD, pt 1 | Kendra Bork
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- čas přidán 24. 01. 2018
- This is part 1 of how I integrate GTD (Getting Things Done) into my paper-based planning. This video covers the first three steps - collect, process, and organize.
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Getting from Goals to Projects - • Getting from Goals to ...
Getting Things Done book by David Allen - amzn.to/2DAwoSv
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This is a really great video on GTD. I've been using GTD for a while now and I've tweaked it to fit my needs, which is why I love his system. There are not a lot of videos that show how people use the GTD system so this has been really helpful!
So many great tips! I love the page number/list number reference. And writing a code for accompanying email or paper info.
Your personal planner is so beautiful.
I love your system.
Very good!! 👏🏻👏🏻
Great video!
This is very helpful!
Thanks for these very useful tips!!
“I don’t travel very much”. Oh, how things have changed for you since this collab series ❤️
So much change in the last 6 months!
I absolutely love your videos, they have helped me so much. Do you or have you used the 43 folder system? If you do, can you do a video on it?
I don’t actually use that system. I forget to check folders so it didn’t work for me. 😊
That’s the same problem that I’m having. Where do you keep your paper support documents, like paper bills and items that you need to take care of!
Generally I don’t have too much of a build up of stuff at home so I keep it in a pile. At work, I have clear folders that are closed on two sides and open on the other two - one for each project and a master list of the tasks and projects that I pull from.
@@KendraBork That seems like WAY TO MUCH TO CARRIE. LOL How do you share it/give info to someone lol? It needs to be digital, so you can do what you need to do, with the info quick.
To add to some of this, IF your dealing with someone/the government/ a person that deals/wants paper, send them to your tax/legal person/team, they can keep all the crap, if the person your working with, is unwilling to do things more efficiently/effectively, just pass on a number/email address and be done with it.
Also EVEN the government is STARTING to catch up to the rest of the world, MOST tax related things, CAN be done through a portal/through a server, your dr, NOW has a good system, that sends you your results/the info, you need, legal, type things are getting better as well.
If someone says to me, the words, fax me that or will you print that out and put that in your mail box and send that to me, I will immediately say, I'll connect you, with someone that can help you, I MIGHT attempt to help them, by saying, I can send it to you through an email, but thats as far as I'm willing to go.
The methods, ALLOT of people are using, seem expensive/counterproductive/you need to keep ALLOT of clutter/crap, to do it this way.
So you need, paper,folders,dividers,notebooks,printers,ink,stamps envelopes, TIME.
Also not using/having E-mail, PDFs, servers, to do lists apps,notifications, digital calendars,digital planners, is a real handicap, when it comes to being productive.
Automation, is nice too/set emails to go out/upload to the server/local files and so on, on schedules.
Also instead of carrying a huge ridiculous folder/book places, bring it all with you, on your phone.
Also having your to do list/notifications pushed to you/directly to your phone/in your notification menu or maybe through Alexa/a routine.
Also its nice to have a digital note pad/note taker, so you can have your notes, with you, ALL THE TIME, in one place/on your phone, thats always with you.
Also, IF you use/read, magazines/news papers, a digital subscription, is always available/an option.
ALSO MOST places have apps, for coupons/Walmart has one,Kroger has one, IF you like fastfood, Burgerking and Mcdonalds, have apps, granted I just use Walmart's monthly membership/door dash's delivery system, for food/groceries, and for what Walmart doesn't have, I buy on Amazon. Also on occasion I use Lowes/Home depots/I get things delivered, to my house from them.
Anyway all of this, is available as well, anyway things CAN be ALLOT EASIER,NOW DAYS.
If you have a kid/kids, give them a tablet or a laptop, also tiny scanner pro.
Also get them PDF books and don't buy them paper, pens or pencils, Also tell them to throw all paper away/tell them to tell EVERYONE, to email it to them, if you see it around the house, throw it away, it will make EVERYTHING ALLOT EASIER.
More info:
Tablets/Laptops/desktops/a phone, is the solution lol, if you need a stylus get one, as well lol, not NECESSARILY needed, but, it MAY make you feel better.
Storing this much paper/any paper, seems counterproductive, thats what storage drives are for, burn it all/well the responsible thing to do, is shred them and then recycle them, but /IF you need to scan it all, into a computer, back things up though/on flash drives/external hardrives and so on, also ALL OF THIS, CAN BE STORED ON YOUR PHONE/in one TINY device.
Also NOW DAYS, you can just start typing what your looking for, in a search box, and it will just pop, right up/no more annoying days of Windows 95/XP/Vista, those type search systems, are a thing of the past, luckily.
Also ALL of your manuals, for your appliances/devices, have PDFs, I have those on my phone/I've backed those up as well, you can just search for them online, they are easy to find too.
Also notes can be taken on your phone/and all of your notes/info you need, will ALWAYS be with you as well.
Also you can carrie tons and tons of books, IF they are digital/PDFs, same with music, granted now days, we MOSTLY stream music, with Pandora/Spotify.
LOL your acting like an old person, IF your using paper lol
Sentimental things are different, but the rest is a waste of time and space.
Some more examples, of how we live in a digital world.
Also ALLOT of things can't even be purchased, with out digital/EVERYTHING can't be purchased with cash. MEANING COD/POD, isn't even a thing anymore/DEFINITELY not available for everything/its not used, like it used to be.
Cash is helpful, to avoid paying tax though, under the table jobs and also for survival/when systems are down, but sales tax is MOST LIKELY going to be an ISSUE REGARDLESS, UNLESS, MAYBE, IF you have access to a military base/some other way to avoid SOME tax.
I know I keep ALLOT of cash in my safe,along with physical books,blurays and so on, for back ups/end of the world type stuff lol, but I normally keep/use digital items, MOST of the time, such as PDFs,Digital files, movies,games, music and so on.
Keeping birth certificates/social security cards and pictures, of everyone in your family, SHOULD suffice, for the JUST IN CASE, but even your license, now days, can be renewed, through an app, also taxes are paid/done online now.
Anyway physical paper, is becoming less and less needed.
It doesn't surprise me though, that EVERYTHING'S going digital/Sears,Kmart,Hifi buy,Sports authority, Toys R Us and SOON GameStop, ALREADY figured this out, the hard way, but they did FINALLY figure this out.
Walmarts figuring this out as well/using doordash/having memberships/monthly services, that allow you to get unlimited deliveries, meaning, Walmart stores are KIND OF turning into warehouses.
Anyway we now have hardrives,SSDs,Flashdrives, servers, no need for MASSIVE filing cabinets, ANYMORE, nor massive calculators,paper calendars,paper, envelopes, or paper/things that can be sent by/via E-mail. No need to buy, stamps,printers,ink,paper/folders, binders, checks and so on, ALL of these things, are obsolete/they are going away.
Now we can just log into the server, vs having to take/go get that one piece of paper, that is miles away/we also use e-mail vs USPS. Also we can carrie EVERYTHING, in one device/your phone, or have cloud back ups, to get access to it, ANYWHERE.
Also we use debit/credit cards now vs checks, we don't get our bills mailed to us anymore/we have auto pay/we pay through apps, AND we get discounts on our bills, for doing this/setting up auto pay. We bank through apps now vs through physical banks, we do on OCCASION, use ATMS, but even checks can be deposited, by taking a pic of them, through an app, ALSO, IF you pay with a check, NOW DAYS, in a store, the check will be handed back to you, and your money is taken, DIRECTLY OUT OF YOUR ACCOUNT/ITS BAISICLY LIKE USING A DEBIT CARD, NOW DAYS, direct deposit is available, ANYWAY we now do things MUCH more simply/efficiently/effectively.
This is probably WRONG, but I burn all the paper I receive, wrong as in, recycling, is what you/we should do, but honestly, I think physical mail, FROM COMPANIES, SHOULD BE BANNED, individuals sending each other a Birthday/Christmas card, is okay, but other JUNK MAIL, should not be sent to people.
Atleast with email, MOST things, get sent directly, to the spam folder/box, also what gets through, CAN BE BLOCKED, MANUALLY, AND ITS NOT REALLY REAL/it has no consequence, other than bandwith.
Honestly ALL trash services SHOULD be required, to recycle/all trash facilities, SHOULD HAVE a SORTER/SOMETHING/a machine that automatically sorts the trash/it gets dumped in and then its sorted automatically.
Anyway paper is a waste of money, time and space, especially when everything can be stored on servers,storage devices and easily emailed/found, when need be.
Something you can invest in/things that are helpful, NOW that you've gotten rit of all the paper, is more monitors.
When I work, I use 3 monitors/I have two 42inch monitors and one 27inch monitor, in every setup I have, but being able to see more on screen, is really helpful, when working/getting things done.
Love your work planner.. where did you get the daily pages?
I actually made the daily pages myself in InDesign. (I have a video on how I added the dates and other info if it’s something you want to DIY.) They are nearly identical to inserts from theplannerspot on Etsy, if you are looking for something similar. Hers are undated, though, I think.
Sounds like you do property management like I do. I need a better system at work not to forget the multitude of things that come up every day!
Yes I do! I’m on the accounting and HR side of things (as much as I can be - the actual day to day managing of properties and residents isn’t my first - or even fifth - love).
I'm watching this video while we are emailing each other lol.
Where did you get these monthly momentum planner forms?
They’re available from productiveflourishing.com 😊
Why all this when you can buy a mobile phone and install few (free) apps?
I have gone that route as well, but the act of writing things down cements them a little more firmly in my brain. (Plus, a paper planner doesn’t need to be charged and is less likely to crash and lose info.) But, I definitely think everyone should use whatever works best for them. 😊
That seems like WAY TO MUCH TO CARRIE. LOL How do you share it/give info to someone lol? It needs to be digital, so you can do what you need to do, with the info quick.
To add to some of this, IF your dealing with someone/the government/ a person that deals/wants paper, send them to your tax/legal person/team, they can keep all the crap, if the person your working with, is unwilling to do things more efficiently/effectively, just pass on a number/email address and be done with it.
Also EVEN the government is STARTING to catch up to the rest of the world, MOST tax related things, CAN be done through a portal/through a server, your dr, NOW has a good system, that sends you your results/the info, you need, legal, type things are getting better as well.
If someone says to me, the words, fax me that or will you print that out and put that in your mail box and send that to me, I will immediately say, I'll connect you, with someone that can help you, I MIGHT attempt to help them, by saying, I can send it to you through an email, but thats as far as I'm willing to go.
The methods, ALLOT of people are using, seem expensive/counterproductive/you need to keep ALLOT of clutter/crap, to do it this way.
So you need, paper,folders,dividers,notebooks,printers,ink,stamps envelopes, TIME.
Also not using/having E-mail, PDFs, servers, to do lists apps,notifications, digital calendars,digital planners, is a real handicap, when it comes to being productive.
Automation, is nice too/set emails to go out/upload to the server/local files and so on, on schedules.
Also instead of carrying a huge ridiculous folder/book places, bring it all with you, on your phone.
Also having your to do list/notifications pushed to you/directly to your phone/in your notification menu or maybe through Alexa/a routine.
Also its nice to have a digital note pad/note taker, so you can have your notes, with you, ALL THE TIME, in one place/on your phone, thats always with you.
Also, IF you use/read, magazines/news papers, a digital subscription, is always available/an option.
ALSO MOST places have apps, for coupons/Walmart has one,Kroger has one, IF you like fastfood, Burgerking and Mcdonalds, have apps, granted I just use Walmart's monthly membership/door dash's delivery system, for food/groceries, and for what Walmart doesn't have, I buy on Amazon. Also on occasion I use Lowes/Home depots/I get things delivered, to my house from them.
Anyway all of this, is available as well, anyway things CAN be ALLOT EASIER,NOW DAYS.
If you have a kid/kids, give them a tablet or a laptop, also tiny scanner pro.
Also get them PDF books and don't buy them paper, pens or pencils, Also tell them to throw all paper away/tell them to tell EVERYONE, to email it to them, if you see it around the house, throw it away, it will make EVERYTHING ALLOT EASIER.
More info:
Tablets/Laptops/desktops/a phone, is the solution lol, if you need a stylus get one, as well lol, not NECESSARILY needed, but, it MAY make you feel better.
Storing this much paper/any paper, seems counterproductive, thats what storage drives are for, burn it all/well the responsible thing to do, is shred them and then recycle them, but /IF you need to scan it all, into a computer, back things up though/on flash drives/external hardrives and so on, also ALL OF THIS, CAN BE STORED ON YOUR PHONE/in one TINY device.
Also NOW DAYS, you can just start typing what your looking for, in a search box, and it will just pop, right up/no more annoying days of Windows 95/XP/Vista, those type search systems, are a thing of the past, luckily.
Also ALL of your manuals, for your appliances/devices, have PDFs, I have those on my phone/I've backed those up as well, you can just search for them online, they are easy to find too.
Also notes can be taken on your phone/and all of your notes/info you need, will ALWAYS be with you as well.
Also you can carrie tons and tons of books, IF they are digital/PDFs, same with music, granted now days, we MOSTLY stream music, with Pandora/Spotify.
LOL your acting like an old person, IF your using paper lol
Sentimental things are different, but the rest is a waste of time and space.
Some more examples, of how we live in a digital world.
Also ALLOT of things can't even be purchased, with out digital/EVERYTHING can't be purchased with cash. MEANING COD/POD, isn't even a thing anymore/DEFINITELY not available for everything/its not used, like it used to be.
Cash is helpful, to avoid paying tax though, under the table jobs and also for survival/when systems are down, but sales tax is MOST LIKELY going to be an ISSUE REGARDLESS, UNLESS, MAYBE, IF you have access to a military base/some other way to avoid SOME tax.
I know I keep ALLOT of cash in my safe,along with physical books,blurays and so on, for back ups/end of the world type stuff lol, but I normally keep/use digital items, MOST of the time, such as PDFs,Digital files, movies,games, music and so on.
Keeping birth certificates/social security cards and pictures, of everyone in your family, SHOULD suffice, for the JUST IN CASE, but even your license, now days, can be renewed, through an app, also taxes are paid/done online now.
Anyway physical paper, is becoming less and less needed.
It doesn't surprise me though, that EVERYTHING'S going digital/Sears,Kmart,Hifi buy,Sports authority, Toys R Us and SOON GameStop, ALREADY figured this out, the hard way, but they did FINALLY figure this out.
Walmarts figuring this out as well/using doordash/having memberships/monthly services, that allow you to get unlimited deliveries, meaning, Walmart stores are KIND OF turning into warehouses.
Anyway we now have hardrives,SSDs,Flashdrives, servers, no need for MASSIVE filing cabinets, ANYMORE, nor massive calculators,paper calendars,paper, envelopes, or paper/things that can be sent by/via E-mail. No need to buy, stamps,printers,ink,paper/folders, binders, checks and so on, ALL of these things, are obsolete/they are going away.
Now we can just log into the server, vs having to take/go get that one piece of paper, that is miles away/we also use e-mail vs USPS. Also we can carrie EVERYTHING, in one device/your phone, or have cloud back ups, to get access to it, ANYWHERE.
Also we use debit/credit cards now vs checks, we don't get our bills mailed to us anymore/we have auto pay/we pay through apps, AND we get discounts on our bills, for doing this/setting up auto pay. We bank through apps now vs through physical banks, we do on OCCASION, use ATMS, but even checks can be deposited, by taking a pic of them, through an app, ALSO, IF you pay with a check, NOW DAYS, in a store, the check will be handed back to you, and your money is taken, DIRECTLY OUT OF YOUR ACCOUNT/ITS BAISICLY LIKE USING A DEBIT CARD, NOW DAYS, direct deposit is available, ANYWAY we now do things MUCH more simply/efficiently/effectively.
This is probably WRONG, but I burn all the paper I receive, wrong as in, recycling, is what you/we should do, but honestly, I think physical mail, FROM COMPANIES, SHOULD BE BANNED, individuals sending each other a Birthday/Christmas card, is okay, but other JUNK MAIL, should not be sent to people.
Atleast with email, MOST things, get sent directly, to the spam folder/box, also what gets through, CAN BE BLOCKED, MANUALLY, AND ITS NOT REALLY REAL/it has no consequence, other than bandwith.
Honestly ALL trash services SHOULD be required, to recycle/all trash facilities, SHOULD HAVE a SORTER/SOMETHING/a machine that automatically sorts the trash/it gets dumped in and then its sorted automatically.
Anyway paper is a waste of money, time and space, especially when everything can be stored on servers,storage devices and easily emailed/found, when need be.
Something you can invest in/things that are helpful, NOW that you've gotten rit of all the paper, is more monitors.
When I work, I use 3 monitors/I have two 42inch monitors and one 27inch monitor, in every setup I have, but being able to see more on screen, is really helpful, when working/getting things done.
There is also something to be said about the physical act of writing. There is research that you remember things physically written down more than those things that are typed. There's also the creative aspect of a lot of the planning systems - making things pretty as well as function means that they get used, as opposed to methods that are simply utilitarian. That's probably why I prefer Macs to PCs - I enjoy the design, but it's also my preference.
That being said, I'm not anti-digital by any stretch of the imagination, and my to do and project lists are often kept digitally for ease of getting things in and out of the system. (I'm currently using Notion for most things and Roam for note taking. This video was a snapshot of what I was doing at the time several years ago/January 2018.)
My work has me in front of a computer all day long, so I enjoy the break of looking away from a screen and working with something tangible. For me, I can also be easily distracted by the system I'm using or get sidetracked by technology, so I use my analog tools to focus my attention on the most important things. In the end, however, I always tell people to do what works best for them, their personality, and how best they are able be efficient and effective at their life. I'm glad it sounds like you found something that works best for you! 😊