How To Manage Your Time Better #2: The Weekly Review. Build this Notion productivity system with me
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- čas přidán 24. 07. 2024
- Juggling future plans, multiple projects and long to-do lists? It’s time for your weekly review! In this video I show you how to manage your time better with this automated weekly review in Notion. Build this Notion Productivity system with me and learn how to organise your life by creating a second brain to see the big picture and start getting things done.
This is a follow up to my first ‘How To Manage Your Time Better‘ where we go step-by-step through how to build a task and project management system in Notion inspired by David Allen’s amazing GTD system for getting things done. If you haven’t seen that video; go check that out and then come back here.
WATCH FIRST:
How To Manage Your Time Better: context is everything. Build this Notion productivity system with me: • How to Manage Your Tim...
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WATCH NEXT:
1. My Notion Setup Tour 2022: A Complete Notion Template To Manage Your Life: Part 1: • My Notion Setup Tour 2...
2. My Notion Weekly Planner System | Google Calendar Integration & Recurring Tasks In Notion: • My Notion Weekly Plann...
3. Build this Habit Tracker With Me | Step-by Step Notion Tutorial: • Build This Daily Habit...
4. Keeping a productive workflow when you don't have time! | Automating My Work Life: • Keeping A Productive W...
VIDEO CHAPTERS:
00:00 Getting Things Done & Seeing The Big Picture
01:22 Introduction to The Weekly Review
03:10 Part 1: Understanding The Principles
04:55 Part 2: My Weekly Review in Notion
07:36 Part 3: How to Create Your Own in Notion
10:08 Writing Formulas In Notion
14:38 Filtering Databases In Notion
15:49 How To Create Project Templates
17:50 Discover More
MY CZcams FILMING SET-UP:
A list of the kit I use to make this channel all in one place:
www.bettercreating.com/gear
BETTER CREATING
My name is Simon, and I'm finding ways to simplify productivity & creative life.
Exploring productivity, simple living and creative life, the Better Creating CZcams Channel is my project to build a toolkit to help creative people (including me) create more meaningful work, create better content, and live more intentional stress-free lives in the process. Other than doing this, I work as a freelance creative in theatre and film, creating productions.
Enjoy the Video: I hope this Notion Productivity System gives you perspective on the big picture: those future plans, creative ideas ideas and longer term goals that are so easy to loose track of.
#productivity #gettingthingsdone #Notion #StartCreatingNow #BeBetterCreating
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Stock footage provided by Videvo and Daha, downloaded from www.videvo.net
These are one of THE best videos on how to use notion! I will definitely recommend your channel to anyone who wants to learn how to use notion to the fullest👏👏
Wow, thanks! Make sure to checkout my Notion from Scratch series too in the playlists. :)
Great soundtrack & B roll - very professional! Finally got a project database up and running!
Amazing - great work. It gets easier and easier the more you build! Let me know how it works for you. :)
In today’s strange new world, I think getting things done is not just about getting things done! It’s about keeping those bucket list ideas, and future plans alive, and helping us stay clear and calm when not doing something. I love my weekly review for that. What are you doing to keep perspective on the big picture at the moment? Let me know below and don’t forget to subscribe to stay connected. :)
Cool beans! With the addition of a "Review" table and some rollups, you can automate the review prompt too. I sent an email and a link to a my example in Notion
Thanks for emailing your example - will check it out this week. Nice one! It already prompts me on the dashboard, but your suggestion looks great to integrate further features 👍
GREAT TEMPLATE! I've downloaded it from your site & cant wait to see how it works. Thank You!
Awesome, thank you!
Great videos! I am just a fan!
I saw a lot of your videos, and all of them are so awesome... thanks a lot for helping me.. :D God Bless
Thanks pal: so pleased you enjoyed. 👍
You're Awesome! thanks!
You're welcome! Nice one :)
Fantastic! Thank you.
Glad it’s useful: loads more builds on the Simplifying Productivity list plus I’ve done a full system tour in my latest vid :)
SUCH A GOOD VIDEO!!!
Thank you. Great to hear, thanks for watching and please spread the word! :)
Great stuff! I'd recommend shrinking down your cam to show off more of the screen while you are screenrecording in notion. Excellent content man! Much appreciated
Thanks Keegan, spread the word. Yeah, trying to get the balance for those watching on phones - thanks for the feedback sir, might adjust my approach. :)
@@BetterCreating makes perfect sense! my pleasure
Wonderful and clear descriptions of how to configure NOTION. I do not have a back ground with GTD so the overview of the philosophy of time management is missing from my understand. However, the quick comments and points you add in on application of GTD to guide your thinking probably does more to explain the meta idea behind GTD than a full day course. Keep up the great teaching!!
Awesome to hear: so pleased you are finding this stuff valuable. Fuels to fire to keep making it. Thanks for watching and please spread the word! 👊👍
your videos are amazing and super helpful, thank you so much!
i was just wondering if you could help me. I would like to filter the task that appear in "related to task list" so only the ones that are not completed pop up. when you have lots of tasks, it can be a bit overwhelming and I find that it would look so much cleaner.
might be useful also for other people!
If you are talking about the list of columns at the top of pages like projects - I suggest you hide all the related to columns here so you don’t have to look at them. I would find it the same! You can then create a filtered linked database view of the task list for the page and filter to only show when done is checked. You can’t filter of hide specifics in these system views at tops of pages but you can in any in-page database views. Hope that helps / makes sense. Thanks for watching and so great to hear you are enjoying. More of this stuff coming in 2022! :)
Dude I just wanted to take a moment to say.. I have been carefully following this course if you may. And I find it simply amazing I am very grateful to you. THANKS. There are Notion people like Marie poppins or whatever her name its. Who its brilliant but Its charging 200 dollars to get her stuff? You on the other hand my friend is giving all this valuable content for free.. And let me tell you are way better than that Marie girl. You should consider being a web dev teacher!!! I will follow your content forever. Thanks mate!
Thanks so much for the kind words! So great to get this feedback. It keeps me pushing on to make the channel better. Thanks for watching, and do spread the word! Thanks.
Loved the video. Thanks for it & felt inspired to create my own review database. Just one question, do you usually remember those review dates, or how come you don't program a reminder to each given that Notion gives you the option to do so?
Hi VC. Great to hear. Since it’s based on review frequency, that reminds me by popping up in the dashboard on that frequency. No need to remember dates. So, if I set it for 7 days on Monday, it will remind me the next Monday. The input bit is to click today’s date in last review once you have reviewed it... make sense? Thanks for watching!
Also: by having to input the day you review it it holds you to account and helps build the habit! 😊
@@BetterCreating absolutely makes sense. Thank you for answering. Definitely going to give it a try!
Love the what to watch next. Kinda like netflix hahha love it! Also I usually plan my day by the hour do you have any tips how to do that. And also for example work out at 17:00 every Wednesday. How would you build such a thing in notion and have that integrated ?
Yep - I use Google calendar for that and create a view of it on the home screen on Notion using indify.
@@BetterCreating Ok perfect but when planning your day then you always go to google calendar and update there, or do you do that from notion?
Great video, just discovered your channel and already love it. Recommend you make the volume of your voice a little louder for the next videos (had to get my headphones to hear you).
Ah thanks Gabriel: much appreciated. Hopefully the sound is better on the more recent stuff - think that was a week I had audio issues. Let me know! 👍
@@BetterCreating the audio truly is much better on recent videos. Sorry do bother you, keep it going!
Haha no worries at all - always welcome help To make the channel better... I mean it’s literally the title of the channel! 😂 Nice one.
Great set of videos. I am a GTD practicioner, and created my own system in Evernote. Recently, with all the tools Notion gives I've made the transition. I have a question about your project template. Underneath "Untitled" you have a list of things like 'Last Review' etc...
How did you create that? I can't find any workaround?
Keep up the good work.
Thanks Lee, glad you are enjoying the vids. Those fields appear as a mirror of whatever columns sit within the database you have created the template in. Have you tried creating the template within your projects database table? That way each template will display an overview of the columns associated to it... hope that helps. Let me know if not. :)
Don’t forget to sub and share if you can: great to have the support!
@@BetterCreating So, in your video you create the file and different review columns. However, in the example you presented, you had all the other columns which are also in your task database (context, done, due etc). They are created but not necessarily in view on the page. Think I've got it.
Do you have to create the overview/description section, current tasks, notes and research separately or can they also be part of the template?
Sorry, for the amount of questions?
Hi Lee, you need to be creating the template within the project table, not the task table - it might be that you are creating the template in the wrong place. Have you also looked at my previous videos on creating the project and task database (this might help you) and my bibliography inspiration? Those fields come from that part of that wider system. My project templates are created in the projects section, and they have those fields due to the fact that database has those columns within it. Basically, that top view will show whatever columns appear in the related table. Hope this helps, it’s difficult to know exactly how to help without seeing what you are doing... good luck :)
@@BetterCreating Hi Simon, I've got there. I went back and watched the videos again and now it's all good. Love the information you're putting out.
I tried a few years ago to set up a productivity channel all about GTD, Evernote and Inbox Zero. Couldn't get any traction. Hope this continues to grow for you.
So after you marked that you reviewed the given project it will come back after the given amount of dates, right? But in what form it will show? I mean it will be as clear project or you have to update it somehow?
Hi Lizy; yes, if you have set up your dashboard like mine (the Needs Review section at the bottom of my homepage), when you update Last Review with today's date for that project, it should disappear from the dashboard, and then appear there again after the number of days you have set for that project in the review frequency column. So if it has a frequency of '7' and you last reviewed it on a Monday, it will reappear to be checked on the next Monday. Hope that helps!
Thanks for watching.
which program do you use, I coudnt find it
How do you mean? Notion.io ?
My next review doesnt work after i key in the formula, what the problem?
make sure the d in "days" is lowercase.
Nice content!!! A minor thing: some times the music appears to be a little bit too loud…
Thanks - Yes - i think that's much better in newer videos - this was was super early on i think! Thanks for the feedback! Much appreciated!