OneNote Tips & Tricks
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- čas přidán 23. 07. 2024
- In this step-by-step tutorial, learn the top 16 best Microsoft OneNote tips and tricks.
👋 Resources called out in this video:
OneNote for Windows 10
- This comes pre-installed with Windows 10
- You can download from the Microsoft Store by searching for OneNote for Windows 10
OneNote app (previously known as OneNote 2016, this version comes with Microsoft Office)
- Download OneNote as a free standalone Windows desktop app: go.microsoft.com/fwlink/?link...
More information about OneNote versions: support.microsoft.com/en-us/o...
Microsoft To Do in-depth video: • How to use Microsoft T...
⌚ Timestamps
0:00 Introduction to OneNote Tips & Tricks
0:38 Copy text from picture (OneNote app only)
1:44 Immersive reader (OneNote for Windows 10 only)
3:15 Sticky notes (OneNote Mobile app and Sticky Note app)
4:31 Pull in meeting details (All apps)
5:37 Add task to Microsoft To Do or Outlook Tasks (OneNote app only)
6:53 Add tags (All apps)
8:23 Copy link and work with others (All apps)
9:06 Password protect a section (All apps)
10:32 Ink to text (All apps)
11:03 Keep OneNote window on top (OneNote app only)
11:42 Full screen mode (All apps)
12:16 Translate (All apps)
13:55 Page versions (All apps)
14:41 Open multiple instances of OneNote (All apps)
15:08 Solve math equations (OneNote for Windows 10)
16:32 Dictate (OneNote for Windows 10)
17:16 Wrap up
📃 Watch related playlists and videos
- OneNote: • OneNote
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#OneNote - Věda a technologie
Valuable reminder of features that are easy to forget. I “live” within OneNote and still got good reminders in this video. Thank you!
This is such a versatile tool and underrated.
📝I use it for taking meeting notes every day. I add the Outlook meta data like you demonstrated, and in the Notes section, I Insert a Table 3 columns wide; for the first column I add the Date and Time (Alt-N-D is the hotkey); in the second column is where I add the name of the person talking or the topic or the slide number (just be consistent); in the third column is the note/summary/action item/etc. In this third column, you can also paste screenshots (Windows Key+Sift+S). If someone is displaying content that wasn't shared, I take screenshots. If I want to accentuate the screenshot, I change the fill color of the cell it's in (remember you're working within a Table).
🔍For Searches, I like to use the Pin Search Results (Alt-O). This is an amazing search tool. You can select where you want to search (e.g., All Notebooks, this Section, etc.), and it will highlight all the pages that have a hit. What I like to do is click on a highlighted page then Search again, but select Find on Page; this finds the word(s) you searched on or you can search on a new word(s). You still retain all the highlighted pages from the first search. This is great for online classes where you take tons of notes.
🗣Bonus: The Pin Search Results has an Audio Search feature. Yes, you can record a lecture, and if it's a good recording, you can search on the spoken word; it's not 100% perfect. People, we are living in the freaking future!
📺You can paste the URL from a CZcams video in OneNoe, and it will automatically add the thumbnail underneath it. You can also grab the Transcript from CZcams and add it to a OneNote page. This is a decent way of searching on text from a CZcams video. (In CZcams, click on the three dots (ellipses) above Subscribe and select Open Transcript; select all or some of the transcript.) I like to align the timecode with the transcript text in Excel then bring it over to OneNote as a Table.
🚩🎁I also use the Flag/Task feature. You can also assign the task to someone else in Outlook.
In Outlook, you can schedule a meeting and you can setup a Skype meeting AND assign a location on a shared Notebook to take notes for the meeting. The attendees will be able to click on the OneNote link in their Calendar Invitation and see the agenda and after the meeting is over, view the minutes (but someone needs to do write them down).
🔗One of my favorite features on the Outlook version is Linked Notes. This is one of the best features! When it's activated, you can take notes in OneNote while you have a PowerPoint file up. You can then link the notes (by paragraph) to the slide number in PowerPoint. (It also works in Word and the IE browser (not Edge).) When you're done taking Linked Notes, turn it off, and you can click on the PowerPoint icon in the margin, and it will open the PowerPoint file and take you to that slide. It also works if the PowerPoint file is on a SharePoint site.
Yup. One of the BEST tools MS has ever created.
📺 Watch more Top Tips & Tricks like this for other products: czcams.com/play/PLlKpQrBME6xLt_itmVIfS2qz9cLEarwMN.html
GOOD JOB.
Oh wow! That copy text option from picture is something I never realized was possible. I depend on one note so much because it’s such a reliable tool to capture all my crucial notes. This is a great video. Thanks Kevin :)
Not only that, but I've notice that search will search the text of images too.
@@AdamsTaiwan that’s also convenient :)
@@AdamsTaiwan Yes that is a very intense feature. I use that all the time. Take Screen shots from Web or other software and you can always get to it... good stuff!
Thanks. Very helpful. Makes our programs so much more useful when you introduce us to features we hadn’t even thought about.
Kevin, you are simply my go to guy for MS tips/tricks and guidance. Thank you so very much!
Kevin, I work in I.T, thank you for your great guides! We are pointing all our users to your CZcams page!
Wow! So interesting video, thanks for sharing! I'm completely in for anything to do with enhancing productivity, especially for freelancers and even more especially for artists, so I'm gonna take good note of what you say in this tutorial! Big hug from a Spanish dancer in India! 🌟
Kevin, this video is GREAT!! I have one more "OneNote tip" to share. OneNote also "keeps" files. In my job, I have to send lots of emails with attached files but not the same files for everyone. Keeping files on OneNote, I can easily (and fastly) select which files to email .
I really liked that you detailed in which version your tip works in. Could you do one for the mobile version of OneNote?
13 & 14 is nice information. I have been using OneNote for ages, from when I switched from Evernote. Never knew I could add a password to a section, or even running OneNote twice. I was thinking that would cause an issue with processing power. Thanks for sharing...
I recently ditched Evernote so these tips were timely!! Thanks!
I agree. I'm about to ditch Evernote also and I've been using it for 10 years.
This one was so helpful!
Very nice. Thanks for the great tips.
I noticed that the OCR in your first tip missed the term "3rd" in the picture. I don't blame it because Microsoft for some reason sets the default for ordinals to superscript, which is a typographic abomination I'll never understand.
Thanks for tips I love Onenote and use it daily for my job
Thanks Kevin, awesome tips! I use OneNote to get organized during my science PhD. I paste paper articles and take notes besides them since you can have an infinite canvas. Also, on another notebook, keep photos of my lab notes, keep a copy of submitted results, etc. :) Love OneNote!!! I would totally recomend students to use it.
Maybe if you ever make a second part of this video: I know you can "reference" another section of OneNote to a current section, not sure how to do that. Instead, I copy that section again but I think there is a better way to do it. It would be usefull specially when you have tens of notebooks with tens of sections and you want to "link" between parts. I´d like to know how to link them (instead of copying that section again). Thanks!
Thanks for this video, Kevin. It has been most helpful. I have a question - if someone shares his notebook with me, how do I get it saved to my own OneNote so that I can read it offline?
Hello, I'm German, so I don't speak English as a mother tongue. - Your pronunciation is great and not too fast. I can understand your videos very well. Many Thanks.
thank you Kevin, great videos
great tips. THANKS!
Very insightful. Thank you so much
I used four of those tips straight off. Thanks Kevin.
Congrats on the great videos! Quick question, is it possible to sort notes by the date created?
Hi Kevin, OneNote junkie here... if I may add this to your Tip Number 4, add meeting notes, I have been doing that same item a bit differently. When youre in Outlook, where you have your calendar, you can double click it, and open the Calendar item in Pop out, you will see the OneNote icon there to add the meeting notes to your OneNote. However there you get the option to add notes on your own, or share them with participants.
Additionally, clicking that "Email Page" in OneNote, emails your notes to everyone that particated in your OneNote meeting. thats cool for when ou have just agreed to acction items, great for accountability especially for people outside your organization that you need to ride to get stuff done.
You can also click any email and then check the OneNote icon in the ribbon that adds that email to a selected OneNote tab of your choosing. This is a great way to keep track of orders, and other things. It also adds attachments to the oneNote.
I have been a OneNote junkie since 2007 ish... its prob one of the best software pieces Microsoft ever wrote, besides MS Exchange and SQL Server... Great video!
Oh I have a "Recipies" OneNote
Nice thing about that is I can search any ingredient and it comes up with all Ingredients, such as "cloves". The Search function works over all open notes. So searching for my Braised Short Ribs I I can just type Ribs, but then I have to choose between my most amazing password protected BBQ Ribs, so I just type braised.... then BOOM! I have been a search junkie... however your TAGS feature I never knew about, after all these years I never knew ... now I have to go see my therapist. She will never get it.
Hi, Kevin I absolutely love OneNote and thank you for all the wonderful tips. I have been using it since it came out in 2003 (dang that is a long time...). I was hoping you can help with one issue that I have had a number of times. I sometimes do a recording in OneNote and the audio does not playback. I see the cursor move with my notes but, I lose the audio. Any ideas on how to recover the audio or is the recording corrupted? Any thoughts on why it might be lost? Many thanks, Michael Z.
Amazing Tips, Thanks A lot
Thank you so much Kelvin, excellent explaination ..i love it !
Hi Kevin. Thank you for your very informative videos. I have a question. How do I delete OneNote files that I synced to my computer and start fresh?
l believed to be an expert of OneNote, but I didn't know 7 tips of yours. Thanks, Kevin. Again.
"So... Learn how to fish!"
I fell off my chair! Touché
BTW.. im a 30 year + IT Professional and I simply love your presentations. I learn a lot, yeah I know much, however you have found tons of tidbits that I am loving and learning. Keep it up!
Thanks for the video. At 05:27 you have clickable text that either expand or collapse text underneat. How would one go about doing that in Onenote? I know you can double click the paragraph icon on the left side of a text box to get a plus icon that does the same thing, but would be nice to be able to set a clickable text as well.
Hi Kevin, can you show how to use split view in Outlook? I think it was a recent update for the app on my iPad.
Thanks, Kevin 🌸
شكراً 😃
Hi Kevin, nice to see you again. Very helpful content, got a lot of tips and tricks from this video. I have to tell you one story, previously you have done a video on how to sign a document using onenote app. After watching this I have tried the same. I have signed on my phone with the red ink and taken the same to my pc, and tried to change the ink color to black, but there was no option in my pc to do that. Today I got the answer, I was using the Office onenote app, and you were using the windows onenote app. I didn't new that windows had two onenote apps. Now I now what happened on that day. Thanks for the video. Love from India...
Kevin, could you do a video on the confusion between OneNote and OneNote for Windows. I have both. I like the layout on OneNote, but like the idea of the one for Windows (e.g., updates). I've heard OneNote is not updated as much as the one for Windows, so, could you please clarify some of the confusion. Thanks so much.
Your videos inspired to learn techniques and acquire skills by watching videos :)
I really appreciate you! Will be watching more contents!
Every day is a school day with your videos Kevin
Thanks so much!!!!
Hi Kevin.
Your videos are top shelf!!! Thanks.
I'm searching for a *screen shade* function that works like the screen shade feature that is in Smart Notebook. Do you know if there's an add-in or feature that can do this for OneNote?
OMYGOSH THANK YOU SO MUCH! i did not realize that there were two kinds of one note in my laptop. I was trying so hard how to put my tabs on top
then i realized i was on the wrong application the whole time
Thanks for the wonderful teaching of oneNote. I wanted to know about the same in mobile one note.
One of my most important applications as a student, that can be used across platforms between windows and Apple devices. Thanks for the extra tips!
thanks for awesome tricks
very useful.
Very helpful!!!!
Hello Kevin,
Thank you for making excellent videos on diverse and interesting topics.
A request and question for you: how to transfer content from Evernote to One Note?
Thank you in advance.
Another very informative and well-done video. Thanks, Kevin
Searchable tags...really liked that one!
Dictate is my favorite and it is amazing how much this technology has grown in the years.
Great vid. Thanks, Kevin!
I like your OneNote lecture but would like to know where my OneNote files stored after creating "My OneNote"?
Hello Kevin, I enjoy your videos very much and they have really helpful. Need help - how do I convert OneNote to Word retaining attachments still? I currently export the OneNote file to Word but still have to copy paste (migrate) attachments, required dozens of clicks which does not help. Hope to hear from you.
Hi. Your videos have been very helpful. I'm having a problem with OneNote that sometimes when I open it, it will have a vertical line down the right side of EVERY text box with my initials in tiny letters next to it. The only way I know how to make it go away is to cut & re-paste all the text/images in the box. I have too many pages and text boxes to do this every time. Is there an easier way to stop this from happening? All these vertical lines are very distracting. I have looked through the options on the main page and can't seem to find what I'm looking for. thank you in advance.
EDIT - After a lot of searching, I think I figured it out... go to History then "Hide Authors"
Just awesome.thanks for the nice tips
Thank you so much for your video. Ink to text was greyed out on my OneNote, even after using the lasso tool. Any suggestions?
Thank you, Kevin.
Omg tip 13 previous versions!! I wish I knew that before!!
Same here, its helpful for me to track the things easily
Thanks man
Do you know why MS keeps two versions of OneNote? And especially as both have features that the other doesn't have. Is there a roadmap to merge all features to either one of these?
This is a good question. I want to know too why there are 2 versions.
@@EzmallbyAthlons My guess? MS wants people to have a reason to pay for office and have that version of oneNote while addicting people on the free version that comes with windows but which they don't have to maintain.
Partly its Fremium model, aslo MS said they will eventually phase out the OneNote version that comes with Office365. O to make it the same... not good... I love the older version MUCH better. The newer version requires you to be online to use it, and you cannot relocae the OneNote file as a file
There´s also the embedded OneNote in Teams, with a different look and functionality. Very much confusion there for the average user!
@@kariguenther1339 but it doesn't make sense that free version has features that paid version doesn't have.
Yeah, I'm going to have to watch this video again. There are just too many distractions and he's moving at a pretty good pace. I use MS Notes every day but I learned a few new tricks today. MS Notes is my most favorite MS app.
Your videos are awesome...
Do you have a tutorial on how to put highlight cursor when writing in one note?
OMG- being able to have multiple OneNote windows open at the same time!!! 🤯
👍🏻 thanks Kevin
Great video! From brazil \o/
Hello Kevin
I love the feature of solving math equations on One Note. On which other Microsoft Applications can I find this feature? And thank you so much for this video it was really helpful:)
Much waited!
Thankyou
Could you make a video on how to use Apple notes for students, study and more videos specially for the iPad
Kind regards
Great 😊👌
Apple pages and other apple native apps
very useful!
Thank you! Love the amount you gave. Learnt a lot
Can you continue doing OneNote tip please?
I use One Notes to take digital notes in class. Still can't figure out page margins so I keep getting pics & info cut in two/disjointed when I print. Any help would be appreciated.
Thanks, usefull video. Will apreciate if you advise how to get other calendars (google for example) added my outlook aaccount showing in meeting notes calendar? Thanks in advance.
Great video Kev. 👍👌🏽💯
Can you please do a video on microsoft sharepoint sir?
Thanks Kev...
I haven't used OneNote, but I am considering adding it to my Office apps. If I can use only one version, which OneNote is best to access the most features? How does OneNote work with tables? If there's a video I can watch to learn about OneNote and tables, please lead me to the video. Thank you for these excellent and informative videos.
Hi; how to add clock widget in a page; thanks
😍😍 your tips are really useful, thanks
Is there a way to make something that can pop up?
I would like to build something like a map of titles (writing them with pen) and then something like a bubble or whatever that when I click on it expands and shows more details. Is this possible in any way in One Note or in any other note taking app?
Excellent Bro. Valuable information.
Any trick you know of to assign tasks to others who have access to the OneNote and sync with planner?
Awesome help!! Thanks!! I'm struggling to create links in OneNote. We use the office 365 version of OneNote. I'd like to create a table of contents document with links to text in the document below. I am able to do this using the desktop app version of OneNote, but I don't see a way to do this with the 365 Office version. If I author my document in the desktop app version, the links do not work when I pull in the document to a teams channel. Any suggestions??
This is easily done:
In the OneNote Tab you are makign the TOC top page, right click the page on the right, select "Copy limk to page", go to the TOC page, paste it. Make sure you have a title on that page else you get a long link. Otherwise you get just the page name.
If you want to make a link to a particular OneNote page line, select that line, right click, select "Copy link to paragraph"
Go to TOC page hit paste. BOOM, done.
If you want to do this in Teams, Move the OneNote to the Teams location first.... go to Open in Sharepoint in your Team, there you will find the Team OneNote. Open that OneNote to your Desktop app. Put all your stuff there. Then make your TOC page. Putting all your links there wil make that available to everyone in that Team that opens that OneNote, even if they open that on their desktop app.
I inserted a whole MG Car manual that was available only Online to oneNote, one chapter per page. I "printed" each chapter to OneNote since you could only open one chapter at a time. Then made a TOC to each chapter. Later I found I could just buy the book, which I did. Now I have both! It was a fun experiment.
Enjoy!
thank u sir
I’ve been using OneNote for 6 years and still didn’t know a few of these tricks. Thanks! Also, the Math option is hidden in the Drawing menu.. what were they thinking? 🙂
Thinking? You give them too much credit.
Joking its actually an amazing program.
Its in the drawing Ribbon becaus eyou can also draw your math equation with inking, and it will figure it out.
Hello Kevin. I enjoy your tutorials. For some strange reason when I search for an item in OneNote the text color has changed from white to black and it makes too hard to read this way. I have been using the "dark" for Windows but the color of the text in search was white which now has changed to Black. Would you guide me to change the text color back to white?
I find the match equation intriguing, can it help me solve physics equations?
Very cool
wow I never knew this was a versatile tool, might use this now instead of word
Thanks from Germany, Kevin. Why is MS offering those two versions of OneNote ? Do still have connections to find out ? Do they plan to consolidate ?
Super cool what OneNote can do all. Now my problem how can I change the version on my laptop. It looks that I am using the preinstalled from Win10 but I have the Office365 but it is not that version installed at the moment it looks
Did you just read my mind? No way, yesterday i just searched for OCR Methods, and Onenote "Copy text from picture" is one of them!
Hi how do you find a backup folder on a mac book pro? I can find it on windows laptop.
Thanks for shareing
Is there a way that OneNote can work with Digital Planners on mobile and desktop in the same way as GoodNotes5 does with iPad and mobile ? I would love to play around with a digital planner but the main work should be done on my laptop. I tried but the hyperlinks in the documents are not working in OneNote (only in GoodNotes5) Can it be done?
Hi, I tried to install the 2016 version on my MacBook Pro but this didn't work because I got the error message that the zip file couldn't be opened/unpacked with The Unarchiever. Can this 2016 be installed on a MacBook? I hope so, because this is also my clearly preferred edition (used on a PC), and if it can be used how can I install it?
Funny and helpful thanks teacher
Copy text from picture is actually available for OneNote for Windows 10 as well. The problem is that it takes 1-2 _days_ for it to show that option.
A great Video
Hi Kevin, do you know why OneNote stop and freeze when using for a while? I still don't know how to solve this problem.
I have recently purchased a new HD and now my Onenotes are not there of course but how do a recovery of all my notes. I do have a smartphone that is connected to the cloud I guess and I can still access the notes there. Thank you for your help.
One of the most important to me was the ability to create multiple notebooks and have them shared across all my devices. Take notes on your phone, read and edit them on your laptop, any which way Each notebook can contain totally different information: one for business one for home
I prefer the OneNote standalone app for the following main reason. I create semi-automatic workflow lists which has items that open folders and files (which maybe scripts). This is not allowed with the Windows 10 version.
Another feature which I waited a long time for is being able to copy/paste a link from the browser and have the title also copied. Currently, this only works with the new Edge (Canary) browser. The latest version does not work with CZcams videos anymore so I have to use Chrome for those.
Another nice feature which I don't use as much is the new Edge collections to OneNote feature.
Hey Kevin! Not one, you deserve One Thousand thumbs up! Keep it up. On a side note, loved the Kevin cookie secret! That's humour was hillarious, just like a perfect cherry rightiously placed on top.