10 Gmail Productivity Tips that Changed My Life!
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- čas přidán 27. 07. 2024
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Gmail rolled out a bunch of cool new things recently and also optimized some of their existing features, so let’s go over some mind blowing tips every Gmail user should know!
First of all, I wish someone taught me that you could create your very own custom Gmail signature in Google Docs (and just paste it over). Speaking of Google Docs, thanks to the Smart Chip feature you can start a email draft in Docs, share with others to review, then port into Gmail directly.
You can now also set an expiration date for emails by toggling on Confidential Mode, and for emails you can’t seem to unsubscribe from, you just need to create a filter with some of the key words from that series of spam!
TIMESTAMPS
00:00 Create a Custom Gmail Signature
01:24 Compose Gmail Draft from Google Docs
02:07 Briskine Gmail Extension
03:40 Block All Spam Emails
04:35 Edit Gmail Title before Forwarding
05:11 Enable Confidential Mode in Gmail
05:49 Enable New Gmail View
06:16 Clear Text Formatting in Gmail
07:01 Change Default Snooze Times
07:44 Know When to Use Snooze in Gmail
RESOURCES I MENTION IN THE VIDEO
How to use Smart Chips in Google Docs - • The BEST Productivity ...
Briskine tutorial - app.briskine.com/getting-started
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👨🏻💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
#gmail #productivity #career
Will any of these tips change the way you use Gmail? 😁
TIMESTAMPS
00:00 Create a Custom Gmail Signature
01:24 Compose Gmail Draft from Google Docs
02:07 Briskine Gmail Extension
03:40 Block All Spam Emails
04:35 Edit Gmail Title before Forwarding
05:11 Enable Confidential Mode in Gmail
05:49 Enable New Gmail View
06:16 Clear Text Formatting in Gmail
07:01 Change Default Snooze Times
07:44 Know When to Use Snooze in Gmail
"Enable New Gmail View"
Thanks for that! 🙂
@@_fabiojacinto you’re welcome!!
Compose Gmail Draft from Google Docs? You bet! Awesome video as always, Jeff!
Yes! I stayed up late to set up my email exactly as you explained in the inbox zero video. Love all these tips too!
@@haronysierra It's a super cool little trick! Thanks Harony!
Every time I think that I've mastered Gmail, Jeff swoops in and takes us to school! Love the videos! :D
Dam, now the bar is even higher 🥲
Jeff has been my single source of productivity learning for the past few months. His videos aren't just useful, they've helped me actually get work done faster. I love you Jeff. Keep going.
And hopefully for the next few years right Richard 😜
@@JeffSu For sure!
I believe this is your 7th Gmail related video, and you keep surprising from the star to the end. I can’t believe the Keep workaround, such a productivity rockstar
I can't believe it's the 7th video I made around Gmail already 😂, I guess it never gets old. Yea the Keep setting workaround is both cool and weird, because you'd think there would be a setting in gmail directly for the snooze time haha
Just found you, you have dispensed more helpful tips in the last 8 minutes than I have read all year when talking about gmail. Thank you.
Hi Stephanie! Glad we found each other 😂. Thanks so much for the kind words 😁. I had to leave your channel page because I got hungry...
For 3weeks now, I've started using inbox zero for my work email following your tutorial and it's such a game changer. My workflow heavily utilises Follow up and Awaiting labels and it's such a breeze to digest those now.
And tips in this video is definitely going in my toolbox as well. Thanks
One request though, if you can make video on how to write cold emails
That's AWESOME to hear Nova!! Congrats!
Cold emails is definitely an interesting topic and it depends on what objective of the cold email (e.g. job search vs. landing clients)
@@JeffSu Thanks. I will try to be better in cold emails by following the objective more closely
*_Hello, Jeff. I'm glad I ran across your (this) video from CZcams's recommendations/algorithm. I love the way you present with lots of enthusiasm. I was planning just to add this to my "what to watch next" playlist but instead eventually finishing the whole video. Great presentation and great content. Learned a lot today. Instant sub._*
Woohoooo thank you for the kind words Mark!! 😁
Another great video. Try turning the heating on in your studio. You could hang a wet jacket off those!
🥲 I'm never wearing that hoodie while filming again. I didn't notice how tight it was until afterwards...
Looking SWOLE Jeff! 💪😃. Great Video once again with great tips! Keep up The great work!
Hahaha thank you! All that bench press paying off 😂
Hey Jeff! Thank you for creating such a simple, and amazing channel. As a full time college student, and business owner...things can get crazy hectic. Your channel has helped my productivity, and organization.
Super glad to hear it Amanda, thanks for letting me know 😁
I’m on vacation and still watching your videos, this is because your vids are one of the best on CZcams.
I'm glad to hear this video is now part of your vacation 😂
Once again, a great video Jeff. Snoozing emails can often be quicker than adding the email to a task management system and assigning a follow-up date etc.
That's a great point Darius! I should have mentioned that in my video 😂
Oh snap! 🤯 All that time you can make an email signature in Google Docs? Dumbfounded 😄 Thanks for these tips, Jeff!
No problem Aurelius! Send me your next signature on WhatsApp 😂, I'd love to see it!
Hey Jeff, I cannot believe your videos never popped up on my feed before! Looking at a new subscriber here and loving the pro tips you provide. Keep this valuable content coming 👊🏽
You need to blame the CZcams algorithm!!! But I'm glad you are here now my friend 😁
As always your video was full of awesome tips. Thank you so much for all that you share. I have mutiple email accounts and am happy to say after your inbox zero video I am always at inbox zero in all of them! Thank you Jeff! Can't wait for the next video.
Wow achieving inbox zero across multiple accounts is no small feat, congrats Monica! 😁
You amaze me everyday by your editing techniques. Love it buddy!
Thank you Deepak! A lot of practice 😂
Jeff, all I can say is wow. Delivery and information was top class. Keep being amazing.
Thank you so much Abi! I'm so glad you think so, thanks for making my morning 😁
This is exactly what we needed!! Thanks Jeff, Gmail is so much easier to use now :)
That's exactly what I was hoping to hear Jaden 😁😁
Dude out here with the super useful videos! Thanks Jeff!
Anything for my viewers Ren 😏
Intro of the year! GG Jeff!
Hahaha thank you Ludovic 😁
Thank you, Jeff! That's so good!
Thanks 😁
Thanks Jeff for the Briskine tip 🙏😊
You're very very welcome 😁
Super Helpful! Thanks for sharing!
Glad to hear it Dan!!
The reformat function just blew my mind. Thanks Jeff!
Remember to use it next time Raymond 😁
I feel like it has only been a few weeks since I looked at one of your videos... you have blown up! Congratulations.
All because of amazing viewers like yourself Ryan 😁
Thank you, Jeff, for sharing these insights and shortcuts with us. This is very helpful :o)
I appreciate that you contribute to our productivity skills by teaching what you have found out.
It helps how you skillfully combine explanations with practically showing the execution. Keep going and all the best wishes to you!
Thanks so much Lee! Glad you've been enjoying these videos 😁
6.20am, waiting for my flight in airport (should be working but I am watching Jeff's video instead) - but amazing video as usual! you are amazing Jeff!
Where are you flying to?? I'm flying for the first time in 3.5 years in August hah
@@JeffSu flying to another country in SEA for work. where you going in August?
@@chypher Hong Kong!
I see a Jeff Su video, I click on it. I watch it, it's useful and great. Cheers Jeff.
Simple 3 step process, love it Rudi 😂
so incredibly useful, thank you!
Glad to hear it Melody! Thank you 😁
Useful information.
Thanks for sharing.
No problem!
Thanks for your tips, bro. They're always appreciated.
And I'm always appreciate of amazing viewers like yourself 😁
As you said you love us, we love you too. Thanks for those awesome Tips Jeff!
Awww that's so nice of you to say 😁
Confidential Mode!!! I had no idea any email setup could ever set an auto post send delete and lock forwarding etc!
It's pretty awesome! What will you be using it for? I rarely use it if I'm being very honest haha
@Jeff: Can you please add these in your next video if it's achievable? 1. How to use animated logos in signature? 2. Can we change the text font used for keep? 3. How to use a neat view for emails which have multiple threads or a long ongoing email?
Great ideas, I'll keep those in mind Piyush!
That Gmail draft is awesome! Great tips! Also, kudos on your desk & studio settings... Looks great!
I might be doing a desk setup video soon! Let me know if that's something you'd be interested in seeing 😁
@@JeffSu totally! I’m actually moving to a new place and I want to have a nice desk setup. So I could use some great ideas!! 💡
The one problem with email drafting is when you transfer the email to Gmail, your email signature isn't applied. Don't know why Google has missed this.
Wow that's a great point James, I didn't even notice! We should tell the Gmail team 😂
This is gold, thank you for sharing this tips !
You're very welcome! Glad you found this helpful Naresh 😁
That signature tip is even clutch for Outlook! Thanks, Jeff.
Oh nice! It worked for Outlook as well??
Loved the new look!!
Haha thank you my friend 😁
Formatting, snoozing, and signature were cool new features I got to learn, thanks mate
Glad to hear it Saran!! Thanks for letting me know 😁
Thanks so much for this!
You're very welcome 😁😁
Great content Jeff, thanks. Very Helpful
Glad to hear it 😁
@@JeffSu and of course, a sub earned
Very Useful!
Glad to hear it!! 😁
Excellent video! And funny too. Thank you!
Glad to hear it!! 😁
This was pretty useful! Thanks
you're very welcome! 😁
Thanks for this tutorial, Master!
You're very welcome young padawan 😂
Thank you Jeff! This was awesome! I really appreciate your tips… Almost as much as your humor!
Hahahaha glad to hear it Ian!!
Awesome videos. Well done!
Thanks Kevin! 😁
Liked the signature template. Improving my Gmail game. Thanks, Jeff!
Nice! Wish I could see your new signature Jan!
AWESOME content!
Thanks man for signature filed tips with google docs_You are amazing!
Glad to hear it! 😁
Great tips as always
Thanks Rodney!! 😁
You had me at algebra 🤣🤣🤣🤣
Hahahahahaha glad you enjoyed that one!
Great tips! Thanks
You're very welcome 😁
Thanks for the great information. I find the “drafting emails in google Docs” to be helpful. It seems that the default for this path is to not include a signature. One just needs to remember to add it when you are in the gmail preview window. - Please keep the great tips coming.
That's a great point! Thanks for sharing Ingo!
Whaaaaaaat? I need to leverage this! Thanks Jeff.
No problem 😁
Thank you for your sharing this tips.
You're very welcome Anya 😁
Great video as always and big thanks for the Gmail signature template! 🥰
You're very welcome! Have you created your own yet? 😁
@@JeffSu I didn't have time to get to it today but it's on the planner for first thing tomorrow 😁
@@thecanvanerd Nice! Let me know how it goes!
my mind is blown... this is some really awesome tips.
Thanks so much Max! Glad you found this helpful 😁😁
Thank you, these tips were great..
Glad to hear it Daniel 😁
Great video again!
Thanks Jesse! I thought you already commented on this one, but guess not 😂
Many thanks Jeff for this very useful video... perhaps one day could you make a video on how to use Google Workspace marketplace ... See U. François
I haven't used that before, I'll look into it François!
I am so glad this vid popped up on my feed, it is super helpful. I subbed and am learning so much from the other videos on your channel to make my life easier. Appreciate you, Jeff!
FYI: @ 6:57 you say "forward-slash" but you put a back-slash on the screen.
I'm glad the video popped up on your feed too 😉
Thanks for the correction! I always confuse those 2!
@@JeffSu I also had trouble deciphering between the 2 until my wife gave me a great tip. Think of the slash | as if you were standing.
-When you lean forward to get a closer look at something, your top half leans / (forward-slash).
-If you want to lean back & relax, your body's top half leans \ (back-slash).
That works for me, hope it helps you also!
@@harm864 🤯 mind. Blown. Thanks for this tip!!!
I was just struggling this week with making a signature that looks good. Thanks!
Must be fate Boris! Did you end up creating something you like?
@@JeffSu sorry for responding so late. I created exactly what I wanted! Other tutorials just showed really clunky ways and third-party apps. Thanks again!
@@boriskardzhiev3085 nice!!!
Thank you!! 🙌
You're welcome Evan 😁😁
Those biceps 💪 bro 😎🙏🏻
Hahaha thank you Sidd 😁
I always learn a lot from you
That's what I love to hear Jan 😁
Huh, never knew there was actually a snooze feature in Gmail 🤔 With how many times I hit the snooze button in the morning, I’m probably gonna utilize the heck out of this now haha
Thanks for the video as always!
It takes a while to get used to snoozing emails but it's a great feature to use! Let me know how it goes for you Andrea 😁
Definitely!
The problem is that if a message comes in August 1 and you snooze it until August 15, it will always appear chronologically in your inbox at August 15. There's no way to get it to sit back at August 1.
@@RealGrouchy wait but that’s the point right 😅
Jeff your smile makes my day bro…
Hahaha thank you Steven! Glad to hear it 😁
Just fallin Love with your Content 😃and your Acsent is ❤KEEP GOING 💯
Woohooooo welcome!!
Great video! I never knew these Gmail features.
Glad to hear it Tristan!! Let me know if you end up using any 😁
@@JeffSu I absolutely enabled some
Already gave me a solution in the first 40seconds, thanks buddy ! 🙏🙏🙏
You're welcome! Which tip did you like the most?
You deserved more subcribers than this 🥰
Love your tips
Yea I think so too 😉
Thank you!!
Nice work. Got a couple of tips out of it. Thank you.
Glad to hear it Scott!! 😁
That new Gmail look D: Love it
Me too Rafael!
Hey,
I am a huge fan of your work and i really love the new Gmail view.. hoping a separate video soon on that. Btw is there a snooze filter where a particular mail is automatically snoozed by creating a filter for the sender??
Can you give me a specific use case?
@@JeffSu There is a newsletter coming at 8.30 every morning, since it distracts me from work, i want it to be available on my inbox at noon around 1 PM , can't i just set a filter for that sender to snooze mail till 1 PM??
6:55 I am 100% not trying to come off as rude, but I just wanted to offer a correction. "\" is called "backslash". The forward slash is "/". The only way I can remember the difference is that starting from the bottom, the backslash goes backwards and forward slash goes forward. If I want to double-check, I can look at a URL and compare to a file location on my computer. URLs use the forward slash (I think of this as going forward beyond my local computer location) and directories use the backslash (I think of this as going back/deeper into my computer).
If you find this to be too pedantic, please disregard as that was not my intention. Thank you for your videos. Your inbox zero video was especially helpful to me. My email inbox was a dumpster fire before you helped me.
Mike, you are 100000% NOT being rude, because I LOVE learning stuff like this! I will now NEVER forget backslash vs. forward slash thanks to your "starting from the bottom" tip. PLEASE KEEP calling me out when I make a mistake! Thanks so much Mike!!!!
Hi Jeff, I have been bingeing your videos and am finding tremendous value from them. Where did the Gmail Inbox Zero video go?
It's outdated :(
Thank you.
My pleasure!
Best Google TEACHER IN THE GAME ⚡️⚡️❤️👊
Shhhh, the other teachers will get jealous 😂
@@JeffSu hahaha 😝
Thanks again! I This signature thing is great and I didn't know you could paste without formatting, I always pasted and then removed the formatting. No I can do it all in one go. Yes!
Haha glad you found this helpful my friend 😁
Hey Jeff I think you mean backslash not / at 6:56. Other than that, great video as always 👊
Oh that's right!! Thanks for the correction Ryan!
Wait I went back to double check, I think it is CMD+\?
I'm on my 5th videos fixing my digital life. God bless you man!! ❤❤❤
Haha let me know how it goes 😁
@@JeffSu it's going very well, spent 5 hours doing stuff and getting streamlined. Definitely would like to find one of your videos that covers some tips on the notes app in Apple - and some tips on how can iPad and MacBook work even more efficiently together 😀 🙏
looks like you put on some muscle bro, good for you. Thanks for the tips as always!
Or just bought an extra small hoodie 😉. Thank you though!! haha
bruh thank you 🙌🙌
Nah, thank YOU for being such an amazing viewer Shelton 😁
Must give you a like, that was useful video!
Thank you so much my friend, glad you think so!
Oh men, first tip ....PRO
Glad to hear you say that Isaac!!
I am loving your stuff! Thank you! Question - with the @emaildraft portion, why does the email not format how the doucment is formatted?
Because Gmail doesn't have format feature parity with Google Docs unfortunately!
Jeff can I just say aluhv you such helpful tips!
You're very welcome my friend 😁
This is lovely... but algebra is important too. :) Thanks, subscribed!
Hahaha no arguments from me there! 😁
Dude! This video was OUTSTANDING!!! Thank you very much 🫡
Glad to hear it Alejandro!!! You're very welcome 😁
Hi Jeff! amazing content as always! Thank you for introducing us to Briskline extension - super useful tool! could you please add your templates like you promised? I haven't seen your export in the video description - have I missed it by chance?
Please let me know when the templates are up.
It's in the first link!
very helpful
Thank you Harjit 😁
WoW 🤩 awesome
Thank you Igor 😁
You’ve achieved gmail productivity rockstar lol 🏋🏻♂️
If only there was a badge I can show off 😂
Jeff!! Love your stuff. QQ: Where’d your Gmail inbox zero video go?? Will it be brought back?
It's outdated now :(
@@JeffSu ...hmmmm so that means you have an updated one in the content queue? ;-) I hacked my way though from memory and finally archived 176,000 unread gmails! LOL. Signed, 'that's what search box was for'
Holy $h!t this is awesome! 🤯
I know right?? Glad to hear you think so as well Susan!
Rockstar! Thanks
You're very welcome 😁
Your Website is also very cool ! So, Next Video idea - How to create a website from my template 😂😂
Hahahaha that would be a tough video to make 😂
Hi Jeff! I do have a question: what's the "External" tag that's seen at 04:54 ? It does look like one, but doesn't have the X to delete it.
Thank you for the amazing videos!
That means the message came from outside of his Google Workspace group (different domain address, usually sent by someone from outside the organization, e.g. clients) thus it is a message from “External”.
Wow I don't even need to reply with amazing and knowledgeable viewers like Agoes around 😂