Thank very much for this! I have this task on my current job (I'm a career shifter and very new in IT industry) and this really helped me a lot. Keep on creating this kind of content.
Thank you for this tutorial, it was very helpful! Will you please provide the steps to move emails that already exist in a shared email box to SharePoint? In other words, these emails are in a folder in a shared Outlook email box and they need to be transferred to the document library on SharePoint, but I'm not sure how to move them using Power Automate. Your help is appreciated!
Thank you very much. Unfortunately the last step isn’t working for me as I need to add it to a list item, not a document library? What would be the equivalent step for lists?
Is there away to parse emails from one shared email inbox into multiple sharepoint lists using key word identification in the subject filter field? An email arrives to shared inbox ABC. If subject contains "X" send to sharepoint list A. If subject contains "Z" send to list B.
Yes, You can do that. You need to read email body from power automate and extract subject string to work this out, I did do it for a client in the past.
Thank you so much. I have a doubt: is it possible to save e-mails in "sub-folders"? for example, if the same email has multiple responses from different recipients, would sharepoint be able to put all of these responses in one folder? of email X?
Awesome content. Question, am I able to have a shared inbox email create a sharepoint list item and then be able to reply back to the person within the sharepoint list and have the email chain saved to the list item? I know it's possible to send emails using a json button, but not sure how to save that email response to the list item. Any help appreciate, thanks!
Hi, thanks for the tutorial, it really helped me, but I encountered a problem, apparently it doesn't get past the email export, time keeps passing and nothing, did you have this problem at some point?
The better way would be to create metadata columns in SharePoint library to capture sender details, e.g. email address. When you route emails to the SharePoint library, at that point you can also fill in the SharePoint document metadata properties via flow.
Hi, thank you for the ideas, how would you do the same flow for a Group Email address? I have found the trigger called - When a new email arrives to a group, however it will not produce any fields where you can set up the Message Id in the Export email (V2) step. It only has one field where you can chose your Group ID.
Really useful video! Thank you! Is it possible to convert a docx file to .txt using power automate before saving it to a sharepoint folder? I can see there is encodian connector but don't think this comes with the 0365 subscription..
Hi. Thanks a lot for this video. Short question: my usecase is a bit different. I would need to save mails (which have been flagged somehow) from 4 private company mailboxes to sharepoint. Is this possible? For clarification, i have the power automate license, and want to setup the automation process for them (they dont have power automate). Or do i have to convert those 4 private mailboxes to be a shared mailbox? Thanks in advance.
It will be better if you write a rule on those 4 mailboxes to forward the flagged emails to a shared mailbox and then use power automate flow to retrieve email from shared mailbox and process them. This way the solution will be future proofed as well as you can add more inboxes going forward.
Sorry this is out of date material. Now you must enter the 'Original Mailbox Address' in the Export email inputs. Also, using subject line for filename in Sharepoint is nearly impossible do to so many unsupported characters that cannot be in a file name, so something else more clever is required.
It depends on your subscription level. Please refer to this document docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-service-description/exchange-online-limits
@@KeaPointTechTips any software Example I deleted McAfee antivirus from registry and program file. Then I forgot to delete first from program and features in control panel. The software still showing. I want to remove it from their Please help me.
Thank you for the nice video. I have a similar requirement to forward emails from my outlook shared email to sharepoint folder. I have followed the exact steps mentioned by you, but I am getting a 'bad gateway' error and the flow is failing. Can you please suggest how to solve this ?
@@KeaPointTechTips Mine is in the the tenant. I found something on the Microsoft community regarding the error which worked for me. Once i added the shared mailbox name in the Export email step, it worked. Confirm the error message and that user is using the “Export Email (V2)” action Confirm with the user that they are using a Shared Mailbox, if yes then proceed with the next step Have the user populate the Original Email Address field with the shared mailbox they are exporting the emails from
I have a generic email which I will sent it to the customers for which I will receive emails in that reply, I want to store them into sharePoint and then to store those emails in the Mailing list? how it can be possible??
You can use a shared mailbox in Office 365 and use this as a trigger. For mailing list, it depends if you are using third party mailing list, you need to look for if there is a premium connector available to copy the information to teh mailing list.
@@KeaPointTechTips Sir, the issue is the client will send a email to its customers and when they reply on it, the email should be added to the Distribution List and if the client sends a new email it will take that Distribution list and all the emails in that list will get the email. Actually, the client want its distribution list to be updated dynamically.
Hi , As far as I am aware, Currently it is not possible to add members to an Office 365 Distribution List Group using Power Automate. You may want to look into creating an Azure function to achieve this using power automate or buy a third part action pack for Power Automate.
Hello, I was trying to do it but i have an error "List data validation failed. clientRequestId: a28cf25f-9601-4948-9ba6-a430c1cb6e2d serviceRequestId: a28cf25f-9601-4948-9ba6-a430c1cb6e2d" Please could you help me?
Thank very much for this! I have this task on my current job (I'm a career shifter and very new in IT industry) and this really helped me a lot. Keep on creating this kind of content.
Glad it was helpful!
This was super helpful. Thank you for putting out content like this to help us laymans.
Glad it was helpful!
Thank you for this tutorial, it was very helpful! Will you please provide the steps to move emails that already exist in a shared email box to SharePoint? In other words, these emails are in a folder in a shared Outlook email box and they need to be transferred to the document library on SharePoint, but I'm not sure how to move them using Power Automate. Your help is appreciated!
I found it useful, superb video for shared mail box usage in SharePoint.
Glad it was helpful!
Hi! Might you know why the pdf files aren’t openable from the SPO list?
Thank you very much. Unfortunately the last step isn’t working for me as I need to add it to a list item, not a document library? What would be the equivalent step for lists?
Quality content. Thank you
Thanks Nick
Is there away to parse emails from one shared email inbox into multiple sharepoint lists using key word identification in the subject filter field? An email arrives to shared inbox ABC. If subject contains "X" send to sharepoint list A. If subject contains "Z" send to list B.
Yes, You can do that. You need to read email body from power automate and extract subject string to work this out, I did do it for a client in the past.
Thank you so much. I have a doubt: is it possible to save e-mails in "sub-folders"? for example, if the same email has multiple responses from different recipients, would sharepoint be able to put all of these responses in one folder? of email X?
Yes, you can read the email body using power automate and extract the email trail and save to another folders. Not easy but do able.
Thank you for the detailed explanation! I've tried it on but unfortunately, it always gets stuck trying to "Export email' :( Any idea why?
thank you for the very interesting video. Can I save the email as pdf (instead of .eml) and incorporate attachments?
Yes you can, try to change the extension as .pdf
Thank you for sharing. I did a quick test and it worked.
I did noticed the time zone is UTC. Can I add to the same flow EST?
Yes, you can format data in the power automate and set the regional settings of SharePoint site to EST
@@KeaPointTechTips got it, thanks again!
Awesome content. Question, am I able to have a shared inbox email create a sharepoint list item and then be able to reply back to the person within the sharepoint list and have the email chain saved to the list item? I know it's possible to send emails using a json button, but not sure how to save that email response to the list item. Any help appreciate, thanks!
Yes you can , you need to change the listener form inbox to the outbox
Hi, thanks for the tutorial, it really helped me, but I encountered a problem, apparently it doesn't get past the email export, time keeps passing and nothing, did you have this problem at some point?
Apparently it is a BadGateway 503 error, at Body.
Thank you so much!
You're welcome!
Video was helpful.
Can we save different people mail attachments in separate folders in shared documents.
The better way would be to create metadata columns in SharePoint library to capture sender details, e.g. email address. When you route emails to the SharePoint library, at that point you can also fill in the SharePoint document metadata properties via flow.
Hi,
thank you for the ideas, how would you do the same flow for a Group Email address?
I have found the trigger called - When a new email arrives to a group, however it will not produce any fields where you can set up the Message Id in the Export email (V2) step.
It only has one field where you can chose your Group ID.
I have not tried it with group. But flow should treat the email in the same way.
Really useful video! Thank you! Is it possible to convert a docx file to .txt using power automate before saving it to a sharepoint folder? I can see there is encodian connector but don't think this comes with the 0365 subscription..
Not aware of any O365 connector to convert word document to txt file.
Thank you for sharing this example. How can formatDateTime be used in your example to cover Received Time? Thanks!
You can use regular expression in power automate to format Received time before appending it to file name.
Is it necessary to be a member of shared
mail box to automate it using power automate?
You need access to shared mailbox to enable Power Automate trigger on it.
Hi. Thanks a lot for this video. Short question: my usecase is a bit different. I would need to save mails (which have been flagged somehow) from 4 private company mailboxes to sharepoint. Is this possible? For clarification, i have the power automate license, and want to setup the automation process for them (they dont have power automate). Or do i have to convert those 4 private mailboxes to be a shared mailbox? Thanks in advance.
It will be better if you write a rule on those 4 mailboxes to forward the flagged emails to a shared mailbox and then use power automate flow to retrieve email from shared mailbox and process them. This way the solution will be future proofed as well as you can add more inboxes going forward.
@@KeaPointTechTips thats a awsome idea thanks
No worries, this should work for you
Wonderful!
Is it possible to save an email loop (like the answers of the saved email)?
You can save email details in the SharePoint list meta data columns
Sorry this is out of date material. Now you must enter the 'Original Mailbox Address' in the Export email inputs. Also, using subject line for filename in Sharepoint is nearly impossible do to so many unsupported characters that cannot be in a file name, so something else more clever is required.
What is the size limit of the shared mailbox? And is there a limit to the number of shared mailboxes you can have?
It depends on your subscription level. Please refer to this document docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-service-description/exchange-online-limits
Can you tell me how to remove software from windows 10 settings (apps) when deleted from registry.
not sure which software you are referring too. Can you elaborate please.
@@KeaPointTechTips any software
Example I deleted McAfee antivirus from registry and program file. Then I forgot to delete first from program and features in control panel.
The software still showing.
I want to remove it from their Please help me.
Thank you for the nice video. I have a similar requirement to forward emails from my outlook shared email to sharepoint folder. I have followed the exact steps mentioned by you, but I am getting a 'bad gateway' error and the flow is failing. Can you please suggest how to solve this ?
Have you tried re creating the connection for the step which is failing? Try to add user connection again which is running this step.
@@KeaPointTechTips Yes I have re-created the step(2nd step - Export email(V2). How can I add the user connection here ?
@@KeaPointTechTips I'm getting bad gateway as well. I'm not a SharePoint admin so i can't create a mailbox there. Does it have to be created there?
Does the shared mailbox exists in your office365 tenant ?
@@KeaPointTechTips Mine is in the the tenant. I found something on the Microsoft community regarding the error which worked for me. Once i added the shared mailbox name in the Export email step, it worked.
Confirm the error message and that user is using the “Export Email (V2)” action
Confirm with the user that they are using a Shared Mailbox, if yes then proceed with the next step
Have the user populate the Original Email Address field with the shared mailbox they are exporting the emails from
kierian_0-1619191076088.png
I followed this step by step, checked twice every step. I cannot get it to work. Then I checked it again...
which part is not working?
I have a generic email which I will sent it to the customers for which I will receive emails in that reply, I want to store them into sharePoint and then to store those emails in the Mailing list? how it can be possible??
You can use a shared mailbox in Office 365 and use this as a trigger. For mailing list, it depends if you are using third party mailing list, you need to look for if there is a premium connector available to copy the information to teh mailing list.
@@KeaPointTechTips
Sir, the issue is the client will send a email to its customers and when they reply on it, the email should be added to the Distribution List and if the client sends a new email it will take that Distribution list and all the emails in that list will get the email. Actually, the client want its distribution list to be updated dynamically.
Hi , As far as I am aware, Currently it is not possible to add members to an Office 365 Distribution List Group using Power Automate. You may want to look into creating an Azure function to achieve this using power automate or buy a third part action pack for Power Automate.
How do I save the Send box to a SharePoint
in the flow trigger, select outbox instead of inbox.
Nice video. how can i add .nav audio files received in email to SharePoint list?
You can attach file to the SharePoint record. Use "Add Attachment" action of Power automate.
Can you do this with sent emails in a shared box?
Meaning outgoing emails
You can set trigger to look for new email in the outbox folder. Any email you send end up in outbox (sent items) as well.
100th like
Thanks Ashish
Hello, I was trying to do it but i have an error "List data validation failed.
clientRequestId: a28cf25f-9601-4948-9ba6-a430c1cb6e2d
serviceRequestId: a28cf25f-9601-4948-9ba6-a430c1cb6e2d" Please could you help me?