How to Make a Gantt Chart in Excel
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- Äas pĆidĂĄn 2. 08. 2024
- Learn how to Make a Gantt Chart in Excel, including features like a scrolling timeline and the ability to show the progress of each task. Watch as I create the Simple Gantt Chart template from scratch, or download the template: www.vertex42.com/ExcelTemplat...
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THIS VIDEO:
0:20 Step 1 - Start with a List of Tasks and Dates
0:44 Step 2 - Set up the Timeline Labels
2:20 Step 3 - Add Initial Formatting to Style the Gantt Chart
4:05 Step 4 - Add the Bars of the Gantt Chart via Conditional Formatting
5:10 Step 5 - Make the Timeline more Dynamic
6:28 Step 6 - Add a Scroll Bar Form Control
7:20 Step 7 - Highlight Today's Date using Conditional Formatting
7:51 Step 8 - Add Columns for 'Assigned To' and Progress (% Complete)
9:07 Step 9 - Show Progress in the Gantt Chart by Shading a Portion of the Bars
11:31 Step 10 - Define Print Settings
OTHER VIDEOS IN THIS SERIES:
Check out the next videos to see how to work with workdays and weekends, how to change the display to weekly or monthly, and how to add dynamic color-coding:
www.vertex42.com/ExcelTips/ho...
GANTT CHART TEMPLATE PRO:
A Gantt Chart is an extremely useful tool for project management. You can create a very simple project plan like the one in this tutorial, but if you are a project manager and want more features such as changing the view between daily/weekly/monthly, entering the duration of a task in work days, or color-coding the bars of the chart, download Gantt Chart Template Pro:
www.vertex42.com/ExcelTemplat...
GANTT CHART TEMPLATE
My original free Gantt chart template for Excel (and Google Sheets) can be found here:
www.vertex42.com/ExcelTemplat...
ANOTHER GREAT TUTORIAL
Check out the following channel for another detailed tutorial showing how to add advanced features to a Gantt Chart in Excel:
âą How to create Ultimate...
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MUSIC: A Good Mood, by Young Rich Pixies, licensed via ArtList
NOTE: This video is for educational use and for use in making a Gantt chart for your own projects. Reproducing or copying this video in part or in whole for commercial gain (including advertising or making products for sale) is not permitted.
I've considered myself above average at Excel for some time. after watching this 1st video of the series, I put myself a lot floors down. What a great class. Thanks.
Dude, I know! This guy humbled me greatly.
Exactly same , in my case also. đ€©
I have the same thing :)
I too had the same feeling. This is why they say, be humble because everything you think that you understood is just a misunderstanding. There is a long way to go.
This video is mesmerizing. Hats off and great to know the possibilities of Excel, as common people like me are just scratching the surface since quite sometime.
@@BalakrishnanNair68 well put
Hi there, this is the most phenomenal video on the Internet for making a gantt chart, no bs, straight to the point. Legend.
True!!!!
Amazing
@Ot Chuckm This was great, thanks, I have been researching "how do you write current status of a project?" for a while now, and I think this has helped. Ever heard of - Peyictorier Imaginative Preeminence - (Have a quick look on google cant remember the place now ) ? It is an awesome one of a kind product for getting useful project management and business templates minus the headache. Ive heard some unbelievable things about it and my partner got cool results with it.
totally right!!!! amazing video, straight to the point! great!
totally agree!!
My eyes have never seen such a profound execution of elegance and swagger...... and yes I know I'm talking about an Excel tutorial...and yes I am closing my laptop for the night to reevaluate my existence
how do you link the date to the project start?
â@@LimeTJL do you find it
This is truly one of THE most amazing and informative tutorial videos I have ever seen in my entire life!! You have saved me so much time and energy and allowed me to accomplish things that would have taken years of trial and error. Thank you!!
this is a hell of a skill. just realise that i don't even imagine how powerful excell is
Hands down one of the best excel training videos I have seen! Clear, concise, articulate, practical with some great features! Well done! Thank you! An absolute pleasure to watch!
I doubt you will see this, but I'm leading a very large project and I will using this and I just have to say. Thank you so much. I wish you all the success. Great narration, great to the point, not in your face. Please never change.
I truly admire your work, that's by far one of the most helpful videos on CZcams, I enjoyed each and every second of this redo, you've added a lot to my knowledge, people like you worth appreciation and I give it all to you man.
This video is an absolute gem! The instructions are concise and easy to follow. Thank you so much.
One of the most concise and clear Excel vids I've watched; I have been looking for a way to incorporate progress within the Gantt chart in Excel; lost a tad on the formula, but got it to work! Cheers to you!
Wow! I could understand each step, as it was clear what you were doing, but I would never have thought to put these elements together in the professional and amazing way that you did. Awesome job, and just a superb video. I can't wait to see the next one.
Videos like this, though few, are what make my youtube addiction worthwhile. Super clear presentation, perfect pace, great basic practices (e.g. using names) and a polished result. Thanks!
I considered myself an above-average Excel user, but boy, was I humbled.
Thank you so much for sharing this!
Excellent!
This class has been an absolute game-changer! So many lessons packed with eye-opening insights. Huge thanks to the instructor for sharing such valuable knowledge! Can't wait to apply these lessons in real life.
THANK YOU! Everyone said it... One of the direct-to-the-point tutorials I have ever watched! Please continue to make more videos like this with topic: Macros, Visual Basics and Dash boardings. Looking forward to them already. God bless you!
EXCELLENT! I am a below average Excel user and was blown away with this example of Gantt chart creation. A bit fast for me, but the cc and additional pop up controls helped. Would absolutely recommend
I liked how you showed each step in details, even the keyboard shortcuts. Learnt a lot of new things from this.
This is exactly what I've been looking for :D Thank you so much
Very well explained :) cleared so many doubts and got to learn a new thought process. Small things but makes your presentation look perfect. Never even thought about the date shift logic, have been changing this manually all the time. Great tutorial!
I can only repeat was others have said: this is the most straight to the point, no BS tutorial I have ever seen on YT. Thank you! Great work.
This was one of many attempts for me to follow along to a video and produce the same exact product. This is also the only time is has actually worked out for me, 100%, on the first try. Hats off to you for being an excellent instructor. Thank you!
Great explanation and to the point! I love when people just tell you exactly how to do something and if I am unclear on a step i can always just look up that step myself or refer to another video. Not bogged down by explaining every little detail in a 2 hour video. Thank you, great job!
Your explanation calls for respect, very precise and to the point. Was very useful. For sure will be subscribing for more models like this. Thanks mate.
This was so well done. I havenât had a chance to explore naming or scroll bars yet so i learned a lot. Thanks.
Wow! Honestly enjoyed every minute of this video and learned so much! Thank you for being so straight to the point and amazing - truly the BEST tutorial video I've seen!!
I use spreadsheets daily at work, but I still managed to learn quite a lot in this 12 min video. Truly masterclass - thank you!
This tutorial about gantt chart is by far the best that I've watched!!! Keep it up! it's very easy to follow đ
Best tutorial I have seen. Incredible how much content you just squeezed into such a small timeframe. Charts this complex using come with a 2hr video đ€
I'm currently managing a substantial project and was looking for a simple and effective GANTT template, your guide just gave everything I needed! I simply must convey my heartfelt appreciation. Thank you tremendously! May abundant success come your way.
This is absolutely the definitive tutorial to learn to do a chart-diagramm! Best way to endure the quarantene. All the best from Italy!
I love the ebb and flow of the video. It is not drawn out. I've learned a lot in a short time. I love the way you explain why you are using a particular function and that you incorporate short cuts. I didn't feel you were talking above my head. A lot of your tips are useful for my other projects. Just a great video! Thank you.
Thanks for the feedback.
It's like watching Bob Ross paint. Great techniques explained well. The pause button will be needed as I study this closely. TY for sharing.
I just learned a ton, a metric ton. Your 12 min video has at least an hour of lessons in it for the average Excel user, and probably a week for a complete beginner. Thank you for putting this together and helping all of us "professionals " out. I will definitely be saving this as a template for future projects.
Thank you!
I'm far from an Excel expert. This was outstanding content. Simple. Straight-forward. Less than an hour to create. A HUGE time saver for my business. Many thanks!
So many little things in this video that improve appearance, make it user friendlier or just save time in engineering the chart.
Thank you very much :)
As everyone else has said, not only is the explanation fantastic but the template is brilliant. So smart and easy to use. Many thanks for this! Definitely going to pass on the word to my seniors to consider the pro version of the template :)
most simple and most effective video, not only about gantt charts as we use Primavera or Ms Project normally in projects but it was amazing for the conditional formatting perspective.
This is a wonderful tutorial. Thank you so much for saving my day!!!
Lost confidence on my excel knowledge. Hats off
ahahaha the same dude!
Your comment made my day đ€Ł
This was such a clear an concise explanation and a far better result than I had hoped for. Thank you.
Fantastic video. Really.
This could take several hours to explain to beginners what to do, step by step, and explaining why. But this is perfect for those who only need to get it done and knows the basics.
Even as an advanced user, I learned new things like "relative cell names", clever solution, and easy to replicate.
From the start to the end, I learned a lot functionality. Thanks đ.
High quality content in a precise video without wasting a second. Full of details from start to end. Classy and excellent work. Thank you for sharing and enhancing our knowledge. Kudos and keep it up!
Really amazingly explained lesson. These are the channels that every body should take advantage of! Thank you so much teacher.
I learned SO much in this 12+ minute video! It was packed full of awesomeness. So informative and easy to follow. We bought your Pro Gantt Chart and it has been really beneficial to our business. Thanks!!
Words cannot describe how happy I'm feeling after finding your video. You Sir take a bow.
Thank you!!
This is the level of brevity which is needed in every tutorial. It should be a benchmark for making "How to" videos. Verry educative video.
Thank you so much for the template! I had no idea how to do this. I'm an EE major and I needed one for senior design class. You saved me a lot of precious time & headaches!
Your tutorials are very informative and instructions are very clear and easy to follow through. Greatly appreciated.
Best one Iâve seen in Excel. Plus Iâve seen how to use conditional formatting much more effectively. Iâll have to watch slowly and follow along in my own sheet. Thanks!!!
Thanks! For more ideas on how to use conditional formatting, you can take a look at this article: www.vertex42.com/blog/excel-tips/how-to-use-conditional-formatting-in-excel.html
Fantastic! Impressed with "just to the point" content and focus on aesthetics
I can't thank you enough for this video. Extremely helpful and comprehensive.
This video is perfect in terms of pace and explaining minute details in a most befitting manners. I have learnt through very quickly and substantially.
Thanks M/s Vertex 42 for disseminating knowledge efficiently.
The best demonstration I've seen, thank you.
Watched it step by step, absolutely genius. Worked like a charm for my assignment. Putting his name as a stakeholder in my report, he deserves a mention for delivering such high-quality work :D
hahaha true
This is an exceptional tutorial. It took me one hour and thirty minutes to create the spreadsheet. Hats off to you!
This is the level of an Excel expert I aspire to be
Thank you so much, this has really helped me.
Great instruction!! Very clear and straight to the point!
Two quick questions,
1. How do you add the Week # above the dates?
2. How do you add columns (for additional weeks)?
Wow, Iâm a PMP and I have to say this is world class skills on display for all to benefit from. Thank you!
I've watched many videos about different things but this has got to be the easiest and clear-cut process to follow. Even someone who barely has 0 knowledge in excel can follow this
Excellent tutorial. I'm so pleased I managed to follow this all the way with only a few hiccups due to being unable to see some of the syntax clearly on my screen.
WOW! That was amazing. Thank you. I clearly need to up my game in Excel.
Awesome content. Very simple and easy to follow. Really breaks down how simple it is to creat the chart. Thank you for your time
I cannot thank you enough for creating such an amazing and insightful video! Clean, concise and so easy to follow. Thank you so much!
This helped me tremendously. Can't thank you enough!
6
~~~~~FAQ~~~~~ It is unlikely I will have time to answer your specific questions about this video. I'll include some answers in this FAQ, but if you are stuck at some point in the video: (1) check formulas, (2) check references or (3) download the templates instead.
1] Q: What version of Excel are you using in this video? A: Microsoft 365 (Excel 2016/2019)
2] Q: How do I display weeks or months instead of days (+100 other ways of asking that)? A: Watch the rest of the videos in this video series or download the files that come with the Pro version of the gantt chart template on my website.
www.vertex42.com/ExcelTips/how-to-make-a-gantt-chart-in-excel.html
There are also templates on the construction template page with timelines based on months or weeks:
www.vertex42.com/ExcelTemplates/construction-schedule.html
3] Q: What is the "Upper Left Cell in the Range" that is mentioned at 4:46? A: The range I'm talking about was selected at point 4:23 in the video, so the upper-left cell is E7. That means that your relative references within the formula should be created based on E7. That is why you use E$5, $B7 and $C7 when creating the formula. Column E and Row 7 are relative to cell E7 because they do not have the $ in front of them. Think of a conditional formatting rule as being "copied" to the other cells in the "Applies To" range, with relative and absolute references following the same rules for copying as when you create formulas within cells.
4] Q: Are there ways to show repeated/recurring tasks? A: Sure, create additional rows for each occurrence of the recurring task. In Part 2 of the video series, you'll see how to start creating dependencies between tasks (linking the start of one task to the end of another). Although it is possible to show recurring tasks on the same row (by creating a custom formula or CF rule), it becomes extremely complicated to create a dependency to a particular occurrence of a recurring task, unless each occurrence is on its own row with its own start and end date. So, although a lot of people like to show recurring project meetings, unless those meetings affect the timing of other tasks in the project, I would normally recommend leaving them off the gantt chart, or just making a note somewhere that says "Project Meetings: Every Tuesday at 10:00 am".
5] Regarding problems with the progress rule (referring to 11:18 in the video): Make sure that the formula is correct based on the upper-left cell in the Applies To range. Check for correct use of relative vs. absolute references. Make sure you are using the correct Applies To range. If all else fails, download the template.
6] Q: How can I show Planned vs. Actual?
A: See this blog post from a while back: www.vertex42.com/blog/help/gantt-chart-help/actual-dates-vs-planned-dates-in-a-gantt-chart.html
7] Q: Can this be done in Google Sheets?
A: Most of it. Watch this ... czcams.com/video/8eKk0M2zGIk/video.html
8] Q: How do I show delay or float time within the Gantt chart? A: See the answer to question #6. Another approach to show delay or float time as a different color is to create a new column for listing a second End Date. You'll then need to create a new conditional formatting rule that uses THAT end date instead of the original end date, and make sure that the new rule is listed AFTER the original rule in CF Rules Manager. See the following article if you need to learn more about conditional formatting: www.vertex42.com/blog/excel-tips/how-to-use-conditional-formatting-in-excel.html
9] Q: How do I add Milestones to the Gantt chart? Method 1: Watch the rest of the videos in the series, especially the one about using different colors for the bars, and then use a specific color for milestones (black is commonly used). Method 2 (really advanced): If you want a black diamond â to show as a milestone, you can use your own formulas and custom number formatting and the black diamond unicode character. I don't have a video demonstrating this, but the latest version of Gantt Chart Template Pro includes an example.
10] Q: I can't get the conditional formatting to work. What am I doing wrong? A: Here is the process for resolving problems with conditional formatting ... (1) Check your Applies To range (2) Check that every reference in your formula is based on or relative to the upper left cell in your Applies To range (3) Check the formula (4) Download the template instead.
11] Q: Can you please slow down? A: The video was intentionally created to fit a LOT of stuff in a short time. It is expected that you'll need to pause very frequently or even rewind as needed if you want to ponder, and especially if you want to follow along in Excel. Note that I never said that this video would show you how to create your own Gantt chart in 13 minutes. It took me FAR longer to create than that, and even if you follow along exactly, it could take a few hours. I didn't originally design the video to be a follow-along tutorial, but rather a quick demo of some advanced techniques for intermediate and advanced Excel users, so a huge congratulations to those people who have commented and said they were able to create their own chart just from the tutorial (rather than downloading the template).
12] Q: Add 2:00 how do you link cell E2 to B1? A: Select cell E2 and type "=B1" then Enter (don't type the quotes). Google "how to create a formula in Excel" for more info. What you are doing here is creating a formula in cell E2 that returns the value in cell B1.
It's absolutely brilliant. Thanks.
i would like know if he can make the gantt chart in hours, rather than no of days. some projects are short and are calculated in hours. thanks for the excellent explanations
@@VikranthKumar4246the simple step by step building of cells to a form functioning chart.
Can we make a chart on Week basis instead of days?
@@mpandya1 Yes. I'll be demonstrating that in a future video.,
Exceptional!! Very well done. Learned a tremendous amount in a short period of time. Thank you.
Hi there, I was too amazed by how straight to the point this video was, I am inspired.
Well this knocked me down a peg or twelve, and somehow that's a compliment. Excellent video.
Awesome presentation! thank you so much. It was clear, easy, without too much talking. I used it to create a project plan at work, which was very well received. Thank you again!!!!
The fact that you even divided into section make it even more clearer to learn...OMGGG Thank you so much it helps me a lot
I have discovered the true Excel Jedi Master. Thank you!
This is one of the best excel tutorials I've ever come across...kudos to you, man. you deserve more views
I've always thought that im pretty good in excel. financial modeling, crystal ball, simulation. never thought I would feel like a beginner ! good job
Absolutely amazing. So detailed and so well explained. Thanks a ton.
best Gantt chart ever! Top-notch tutorial too! I am just a little bit lost in the last part before the print setup. Still, the best!
The most productive and concise CZcams I've ever watched. I followed the project through from beginning to end and produced the Gantt chart that I needed in my current work. It took me two hours of carefully following every step, but the results speak for themselves.
My exact sentiments. This was very helpful and I have a beautiful chart now.
Excellent Video clip! Apologies for the intrusion, I am interested in your opinion. Have you ever tried - Teannah Psychic Sucker (search on google)? It is a good exclusive guide for finding the best project management and business templates minus the normal expense. Ive heard some interesting things about it and my cousin after many years got great success with it.
can u please share with me on mail id (ganjoo.vipin@gmai.com)
I've seen a few of these, as I'm trying to learn how to do this. Yours just explains it in the best, simplest way (for me). It's a grateful "like" from me.
Wow; blown away. Starting using your template and wanted to understand how you built it. This takes Excel to another level!
Learnt a "few new things"? More like I learnt a lot, as if I have never used Excel. Thank you for this video. Instructions are clear and easy to follow :)
I can't thank you enough. You are a life saver!
Awesome!! I have never created Gantt chart in Excel and was supposed to create one to show it tomorrow - this video helped a great deal!! Thank you so much for uploading and demonstrating it so simply, clearly and awesom-ingly!! Thanks so much!!
Loved this. Very detailed and clear. I understood perfectly on the first try. Thumbs up Instructorđ
That really is an amazing tutorial. Iâll be putting it together tomorrow for a project Iâm working on
I used to think i am good at excel. Oh boy! This video made me humble. This is gem.
Same here. OMG đź
I've never been so satisfied with using Excel until I watched your video, thank you so much đ©
Great Job! This is very helpful information presented in with easy to follow instructions. I also appreciate you moving thru the instructions quickly to keep you video length to a minimum. I really hate long lead ins and unnecessary pauses, especially since its easy to stop the video or go back if needed.
Finally found a channel that teaches and not sells you a "membership", thank you!
Semper Fi
I had never built anything from the ground floor and this made the whole process easy step by step even with modifications I needed. I am truly appreciative of the help this was!
This is the Platinum standard, hands down, for instructional Videos! Well done and thanks so much for producing and sharing.
From a content perspective, the process is clear, logical and simple. Presentation is focused on content rather than the presenter as with most instructional videos. AMAZING work.. Thank you.
Wow, thanks!
Just made all the Gannt chart templates (2) I am going to need in this life from this one video. Thank you Mr. Wizard
I have a certificate of specialization in Microsoft Office and I feel like I should rip it up now. Great video!
Had someone else make the gantt chart for a group project last year, I did NOT realise how difficult this could be. I've just spent 2 hours creating a rudimentary one thanks to you and I really appreciate what your doing here.
This was incredible. Thank you very much. I did my first Gantt graphic with your help!
I've finished each and every step except for the red lines of today's date :( but I would like to say thank you very much for this very detailed and descriptive video! Especially for beginners like me! If only I could hug you I would, but I could only not skip your ads so as to help you in the simplest way I could. Once again thank you very much!!!
Not gonna lie I canât keep up with this but i am absolutely amazed
same here...hit pause every 10 sec at my end :)
I was thinking that I have been being an experienced excel guy until I watch this great video! Cheers from Thailand
Excellent video, I followed it step by step with my second screen and now have a fully working Gantt Chart! Wonderful, I shall be watching more of your videos that's for certain. Thank you
You are a genius!!!!
Definitely subscribing, no time wasted, as clean as I imaged to be amazing.
Thank you so much!!!!!
My dude. Thanks ever so much! You just saved my an unnecessary software subscription. Thank you!!!