Write Professional Emails in English | Step-by-Step

For stress-free, worry-free emails in English, here are 7 tips plus common sentence starters you can use now to write professional emails in English, step-by-step.
Why are professional emails different and why should you be more careful when writing them?
A professional email in English should be:
- Clear
- Concise
- Polite
- Productive
Your professional emails should be easy to read and they should get the job done whether it's to inform, request, propose, and so on.
Unlike emails to friends and family, there are specific standards for a professional email in English when writing to
- your English-speaking boss about a situation a work
- a new international client who you want to impress
- a colleague in another country
- your professor
- a Human Resources Manager about a new job opportunity in an English-speaking company
- an employer about a job interview
The emails you send represent you. What you say and how you write gives an impression of you.
With a professional email style, you will communicate with others effectively. And that's what this Confident English lesson will help you do with 7 simple tips plus sentence starters for common emails in English.
Review this lesson and its full transcript at the Speak Confident English website: speakconfidentenglish.com/pro...
#SpeakConfidentEnglish #professionalenglish #emailsinenglish
Chapters:
00:00 - Intro to professional emails in English
01:30 - What professional emails in English should be
02:42 - Tip 1: Clear subject lines with examples
04:40 - Tip 2: Use greetings - always
07:19 - Tip 3: Follow the KISS principle with examples
09:44 - Tip 4: Make your request/purpose clear with sentence starters
13:45 - Tip 5: Use an appropriate closing
14:27 - Tip 6: Review and edit
15:34 - Tip 7: What to include in your signature
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__________________________________________________________________
Hi, I’m Annemarie - an English teacher whose expertise is in spoken communication, confidence-building, and fluency. Everything I do at Speak Confident English is designed to help you get the confidence you want for your life and work in English. On my CZcams channel, I share weekly lessons with strategies, skills, and resources to help you:
● Have English conversations that are fun
● Communicate clearly without getting stuck
● Interview and get the job you want
● Share your opinions in a business meeting
● Make friends easily and start a conversation with anyone in English
● Go to the grocery store, order a coffee, and live in English, without stress
● Feel comfortable and confident with your voice in English
Thank you for watching my videos and trusting me to support you on your English confidence journey.
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[@LondonGal73]

Thank you for all the tips and examples. I like the idea of entering my subject after I have created my email to make sure it is specific enough. I’m struggling between the part of the greeting and getting to my purpose, regarding openers such as “I hope you had a nice weekend, etc.” What is the rule there? Thank you in advance, especially for the effort you put in creating the full lesson on the webpage in detail. Wow!

[@Speakconfidentenglish]

Good question, Sinem. It is quite common to use a polite opener as you have provided, especially when it's someone you know. If it's someone you don't know, it's okay to immediately state why you're writing. For example, "Hello, _____. I am writing you to ask..." Throughout the email, maintaining a polite tone will still make the email professional and kind.

[@LondonGal73]

@@Speakconfidentenglish Thank you for this quick response 😊

[@Speakconfidentenglish]

You're so welcome. I saw your comment on the lesson too. I'm going to copy/paste my reply to students who see the comment there can also view my response. 😊

[@LondonGal73]

@@Speakconfidentenglish My thoughts exactly, in hope that others find it helpful as well. Thank you again ☺️

[@meisamnajjarzadeh5396]

Subject: Appreciation EMAIL
Dear @Speak Confident English,
First of all, I would like to thank you for the precious time and invaluable information you've provided.
I found your channel on CZcams in an effort to improve my speaking skill, then I put it into my schedule to have an eye on your channel in order not to miss any new lessons you might share.
Your lessons proved to be practical and impressive, working best for me.
I am looking forward to watching your next video lesson.
Kind regards,
Meisam.

[@kleffner123456]

She’s great!
Her pronunciation is perfect.
Wonderful teacher

[@CeciliaFoxyIsBeautiful]

You are one of the best English teachers on CZcams, Thank you.

[@onalennadiphakedi9600]

Thank you so much Annamarie, I’m watching your lessons to be a better receptionist

[@thilakasirispathiranage9981]

Thank you for imparting your knowledge.

[@rochacuffee6659]

Thank you for sharing how to write a professional email, I am starting a new job and I am not very knowledgeable about the technology of today, I am a senior citizen and trying to upgrade my technology for my work ethic. I need to learn as much as possible about all emails if you can share as many lessons I would appreciate it, Thank you so very much

[@Speakconfidentenglish]

You're very welcome. Congratulations on the new job! To learn more about professional emails I recommend reviewing the lesson library on my website, www.speakconfidentenglish.com/?s=emails

[@jennygilmore9619]

My best English Proficiency teacher. I learned a lot from your online class. Without you, I won't be promoted to Assistant Manager at our company. More lessons, please.

[@Speakconfidentenglish]

Thank you for the kind comment, Jenny. I'm thrilled to know my lessons are helpful to you. I wish you much-continued success on your English journey and in your career! 🙂

[@lakshmidvs3258]

Dear Teacher,
Thank you so much for wonderful classes , please keep sharing the knowledge.

[@zizuid1009]

Very useful lesson. Thank you👍

[@enriquegonzalez7390]

Good, concise, and complete makes the video three times good.

[@samueloliveira8343]

Thank you teacher for your support!

[@akkalaiii7]

This is a great method to follow the instructions. I agree with you.

[@mostafahassan5021]

Thanks for the amazing episode ❤

[@thientrainer8199]

Great thanks teacher !

[@dinirasilva8745]

Great lesson SCE. Thanks

[@aureaarantes6341]

You're simply fabulous! Love your videos

[@ahmedmubarak2433]

Thanks for your easy lessons what you give . 😊

[@leetorengm321]

Love and thank you!

[@ranjith7553]

Thanks a lot for the teaching!

[@stephenmaina8174]

Thanks for your teaching

[@MYTHOMINHTRAN]

Dear teacher Annmarie,
Your lessons have taken away half of the time I suppose to spend on Mandarin (Chinese) lessons; but I really appreciate your teaching which its I have something to keep me busy in the day of a retiree!
I can't wait to learn another lesson after my cup of coffee in the next morning.
I wish you all the best.
Cheerios,
XYZ

[@Speakconfidentenglish]

Thank you for watching! I'm glad you are enjoying my lessons.

[@juanhernandez151]

Thank you so much!! It's something that I was really needed it!

[@ThuLe-ut2dy]

So great , helpful , thanks for your sharing

[@elalaelasariuinjakarta7548]

Thank you so much for a great video about professional sending emails.

[@mohammadyaserfakoori2558]

Thanks for your useful explanations and details on writing email

[@sitotagirma2157]

Oh, Dear. This is the best email tutorial that I have ever listened to regarding email writing. Thank you.

[@Speakconfidentenglish]

You're very welcome! I'm glad it was helpful.

[@DanuBrhane-zh9ww]

best teacher may god bless you..!

[@raghuyoutupe]

Nice one. Thank you for this very useful video.

[@somethingviral9872]

Very helpful tips and easy to understand

[@alfredanixon1164]

God Bless You, This is AWESOME!

[@edmonteagudo3476]

Fantastic presentation, clear, precise, professional. Thank you.

[@Speakconfidentenglish]

You're very welcome. I'm glad it was helpful.

[@tatianakorinkova7371]

I really appreciate you teaching me how to write professional emails in English. You are my mentor and guide. 🥰
Thank you for everything you do for us! 🙌
I wish you a joyous and blessed Thanksgiving, Dear Annemarie!!!🦃

[@Speakconfidentenglish]

Thank you SO much for the kind comments and holiday wishes, Tatiana. I hope you are doing well. I miss seeing you. 😊

[@sarothream5971]

Thank for your good idea

[@alicepalace3585]

Excellent video!

[@rosietulande9294]

I liked the lesson, thank you.

[@nipumuhammadsharifulramjan8707]

It was a good lesson.

[@user-lb8jt5sc9z]

thank you for this lesson I really benefited from you. all the best

[@DrekLoc90]

This lesson was definitely the best. Sure enough gave me the confidence with professional and formal writing.

[@Speakconfidentenglish]

I'm glad to hear this!

[@user-ih7ot7vl8u]

Many thanks for this tutorial😊

[@Speakconfidentenglish]

Glad it was helpful!

[@inspirewithravisapkal5937]

Mam u r the best...
Thank a million...

[@Augustine10]

Very useful thank you.

[@JackKing12.]

Dear Bob...Best Regards, Bob 😂

[@emanyassin3959]

I can’t thank you enough! I appreciate all your efforts 💚.

[@Speakconfidentenglish]

Thank you. 😀

[@asmaaahmed6632]

thank you for all the tips

[@kateiyamu6895]

Watching for the first time, awesome video,I just subscribed

[@Speakconfidentenglish]

Wonderful! Thank you for watching.

[@LonelyGondwe]

Wonderful!!!! ❤

[@Speakconfidentenglish]

Thank you!

[@mohibquadri4053]

Interesting & Insightful 🔟 on 🔟

[@euchariaihuoma4699]

Thank you Ma, I really appreciate this 🙏

[@mirthiwadamoses302]

Thank you for your support and mail letters

[@ashez1234]

Lovely video as always🎉

[@vijaymusicalevents1510]

Very nice to understand

[@ridhaamdouni1263]

Thank you Annemarie for your videos. They are clear and helpful for students.

[@Speakconfidentenglish]

You're welcome, Ridha amdouni. 😃

[@nepaltravelexpedition9722]

really nice tips i love to see more, surely followed the way you share...

[@Sara_lm]

Thank you so much for great tips and clear explanation!

[@lily2595]

Thank you.

[@memohpeace3592]

Thank you so much ma'am. That was helpful.

[@NakisekkaWinnie-sh8gy]

Thanks for support and your is fantastic

[@karthikeyane6841]

Crystal clear explanation. Enjoyed watching. Worth watching. 😊👌👍

[@Speakconfidentenglish]

Thank you!

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I can't thank you enough!
From 🇧🇩 Bangladesh

[@kamleshvatish1201]

Absolutely brilliant advice..thank you so much

[@Speakconfidentenglish]

I'm glad it was helpful.

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Thanks for your help

[@Novasam-1182]

Stunning ❤

[@dorcusmwansa4136]

Thank you so much this is helpful 🙏

[@NisarAli-ij7fo]

With best wishes….so useful vedio…..Thanks a lot……

[@yoursarjunan7776]

Useful and Tq..👍🏼

[@md.jahangirhossain763]

GOOD SPEACH

[@celinewongbakingstory5983]

Thanks 👍

[@Tessa-Morgan]

You are one of the best english teacher on youtube , thank you mam!

[@Speakconfidentenglish]

Thank you for the kind comment and for watching my lessons.

[@vuochleang]

❤❤ don’t know how to thank you enough 😊😊 much appreciated your everything ❤

[@geethavanidabbar8487]

Thank you so much for sharing this lesson. It was really helpful.

[@Speakconfidentenglish]

You're welcome. I'm glad the lesson was helpful.

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Hello I'm from an Ethiopia. I learned alot from your you tube channels thank you so much about your presentation time❤❤❤❤🇪🇹🇪🇹

[@Speakconfidentenglish]

Thank you for watching. I'm thrilled you are learning from my lessons! 😀

[@lidogutierrez891]

Thank you dear teacher. From Longview Texas.

[@Speakconfidentenglish]

Thanks for watching!

[@mwlk9508]

Thank you for this wonderful lesson.

[@Speakconfidentenglish]

You're very welcome!

[@miriamabel2221]

Thank you for this video

[@Speakconfidentenglish]

My pleasure.

[@rembawih]

I appreciate your lession.

[@araliyaranasinghe6905]

Awesome ..very helpful

[@user-cf7oz9ls9d]

Thank you for all the tips on learning and examples. I learned more, and I like it as the best way to explain. Thank you again.

[@Speakconfidentenglish]

You're very welcome!

[@RachaelParolau-jz9vw]

Well presented

[@abdihakinmahamud1176]

Thank you so much! This is one of lessons that I got from CZcams

[@Speakconfidentenglish]

You're very welcome!

[@ilayarajakalirathinam1884]

Excellent

[@Priya05351]

Thank you 🙏🏻

[@MP-uj4xh]

I'm about to join one company by this late Feb 23, and my job is something a customer contact center which I need to prepare myself for professional email writing. I find your channel is superb and very useful I will keep learning tips from you. Thank you very much.

[@Speakconfidentenglish]

Congratulation on your position. I'm pleased to know my lessons bring value to you.

[@elmoussaouifikri8808]

Good Morning my Dear teacher,
I'm proud to be membre of your chanal
Really you are doing great lesson that's give us more and more powerful to learn everyday
Great job and congratulaions
Best regards

[@mrewilson106]

Thank you very much for your guidelines

[@Speakconfidentenglish]

You're welcome.

[@pamelakendrick9871]

I enjoy the presentation

[@maddy697]

Thank you for the lesson it surely help me to start improving my english and communication

[@Speakconfidentenglish]

My pleasure. I'm glad the lesson is helpful.

[@franciscoviana8068]

Ah my dear teacher, good morning from Brazil! It's really an undoubtedly great, great class and I would like to thank you for the marvellous classes you've been streaming for us. You're are not just an English teacher, but also a person who is helping so many students that for some reasons wouldn't have chance to improve their English because couldn't afford to pay an English course like yours. May God bless you and family now and then. Many thanks!

[@Speakconfidentenglish]

Thank you, Francisco. I'm so pleased to know my lessons are helpful. 😊

[@pauljohncayabyab8986]

Thank you for this Madam ☺️

[@ginasmyhealthymealz4u90]

This was very helpful! Thank you for sharing!

[@Speakconfidentenglish]

You are so welcome!

[@rociosierra606]

Great, I love your teachings

[@Speakconfidentenglish]

Thank you!

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it's very incredible and helpful for me

[@LeilahIsmael-ui6me]

The video is very informative 👌 thanks Miss👏

[@gmmobassir8044]

Super thanks

[@smitamukne6473]

Very Nice information for e mail writing. Thanks Mam.

[@karthickraja2436]

Thanks for the Valuable Content Ma'am :)

[@TheLedyG]

Thank your, your content is very clear and KISS. Thank youuuuu🤩

[@Speakconfidentenglish]

You’re welcome 😊

[@mujeebrahiman6586]

Wow your presentation is amazing. I am really impressed to learn about to write emails as per your way . Thanks a bunch for your presentation uploaded here in CZcams

[@Speakconfidentenglish]

Thank you for the kind comment. I am glad the lesson was helpful.

[@behzadabbasi5301]

Thank you so much for your explanation I find it both useful and practical. I really enjoy it

[@Speakconfidentenglish]

Glad it was helpful! And thank you for watching!

[@Swamy.S.K]

Thanks mam Now, I can understand what are things need to know to send a professional email.

[@mohammed-cp2zg]

Thank you so much 🌹 hope amazing and beautiful life to all🌹