Note Taking for Police and Security Pt. 1 [Remastered]
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- čas přidán 7. 07. 2024
- Not the end all be all, but a good starting point on how to take notes for public safety workers (Police and security mainly). This is a remake of the "classic" FFT video by the same name. ( • Video ) I think you'll find it a product improved.
There is clearly much more that can be said and many other specific ways to take good notes. This video is meant to give you the core concepts that will make your notes more useful to you when you need them.
As a police field training officer (FTO) one of the most common issues for probationary officers/deputies/trainees to have is poor paperwork skills. Be it filling out forms or writing citations properly.
Note taking is integral to Police work, and is rarely trained to any standard outside of more advanced homicide investigation classes that street cops rarely get the opportunity to attend. I think this is a shame.
By teaching new officers/deputies/guards how to take effective notes we can greatly enhance their effectiveness on scene, increase their usefulness later on in an investigation, and give them the core requisite skills to write better Police reports.
Key to this is giving new recruit officers a structure on which they can make their own system for note taking. It isn't enough to just scribble things down on paper if we can't decipher them later on to write the report and, just as importantly, in a couple weeks when a detective has a question about the case.
Also critical is knowing how to conduct a good Police/Sheriff/Security field interview. In this video we dip into the topic of eliciting accurate and useful information from the person we are interviewing. Check out my website :www.freefieldtraining.com
PODCAST :www.freefieldtrainingpodcast.com
www.2gtdatacore.com/category/...
got my Instructor to show this in our Academy class today. He says its now apart of the lesson plan for other classes.
+boxocoffee nice, I hope it is the remastered one, the original makes me cringe a little. "Uuuummmm" and "ahhhh"
Something I learned the hard way early on and that my Sgt told me is if a person doesn't have an ID on them and tell you their name, always ask how they spell the name. No matter how common a name could be, there are people who may spell it differently. Always ask the person to spell their name out. Many people give their nickname or will say their name is Bill when it's really William. I had a guy whose actual name is Danny. I thought it was Daniel. Just something that can anyone can avoid later on.
+Paulog1990 lol, oh yeah. I had a women one time tell me her name was Samantha....with a z. Whaaaat? Now I ask everyone if their name is common spelling or "like with a "z" or something" works as a great ice breaker as well. Nobody guesses they are about to go to jail when you are joking about the spelling of a name with them.
Thanks
It's fairly easy to obtain anyone's fingerprints. If they look like a criminal they are probably in the system.
I'm a new police officer and I'm having problems with my reports. I'm so happy I seen this video. I look forward to watching more tips from you. I just subscribed too.
+2003mrwilly glad to help brother. Be safe!
2003mrwilly thank u for your service
you are truly a public servant who is ready and it feels so easy with complaint reports with careful planning 99.9% of crimes occur on the streets you really have a good response to this always be alert, Mr Corp
This is why I love Free Field Training. Not only do you cover the "sexy stuff" (i.e. cars, guns, etc.) but you also cover the stuff that other channels won't cover that are just as important- people don't think about the things that will make your life easier as a LEO. Thanks for the awesome advise and tips!
+TLS 👍👍👍
I know this is old but I absolutely love how organized, and helpful this is. Thank you so much.
Free Field Training is the messiah of Training, wish he was my FTO
To this day, this is still my favorite video of yours as it has helped me the most over the couple years I've been in private security. I still use this note taking format. Thanks again Tommy
+NayokeHenji I'm glad it helped brother!
free field training I second his comment thanks
It must be hard writing all this down quickly while the subject is talking. Massive respect to you guys.
This is very good advice. It gives you a different way to fill out information and keep it organized. Like it, thanks.
Not a LEO, but a Civil Defence officer here in Norway. Taking notes is a must, but they won't do you much good if the bad weather (which might be the cause of your call-out to begin with) ruins them. I use notepads from "Rite in the Rain" and they work well. They cost more than regular pads of course, and not available everywhere, but I got a bad memory for numbers and names so I really need my notes - hence clearly worth the extra money.
+Einar Bolstad I am lucky in that my vest carrier is pretty resistant to the elements. I've heard nothing but positive things about the rite in the rain pads though.
Excellent vid. I remember an interview with a famous billionaire who said that he always carried a pen and notebook, and made notes of his chats with all employees if they drew things to his attention. Also, a great journalist said that a few minutes going through his notes, and following up things paid dividends (interestingly, he said that someone who wouldn't talk or help him initially with a story would often change their mind later) The notebook is better than the best memory. Cheers from London.
These are the best police and security videos. Keep up the good work.
+Joseph Baudo thank you
I'll be practicing this on my ride alongs. Did similar note taking on fires when I was a wildland firefighter.
I'm getting a security job later this year so this helps IMMENSELY. Thank you! (I know this is old but still)
I love when you use Illinois as an example since I live near Chicago and have hopes to be a police officer in the area
Thank you for the video. I start security after tomorrow and this will enhance my report writing skills.
Looks like a pretty good system to me, as far as field notes are concerned. Reports would obviously be much, much more detailed, and describing exactly what was said (or words to that effect).
In Australia at least, we have very strict guidelines (yes, they are only guidelines, but should be followed for your own protection) that state notebooks should have a hard cover, numbered pages, and the pages should not be easy to remove (perforated edges for example).
They taught us NEVER to conceal information written down (whiteout, scribble over). If you make a mistake, you put a single line through it. They also taught us that you should never leave any space for details to be added in later. If there is a blank line, you must put a line through it to prevent any unauthorised alterations to the notes.
If you must add details at a later date, you can write them down on a separate sheet, referring back to the original, and have the new sheet signed by your supervisor to confirm the new information is legitimate.
This is because, alongside your report, your original field notes may also be brought before a court as evidence. Not sticking to the guidelines may render your evidence unusable.
+Fragdog Media It is always interesting to hear how guys in other countries do the job. In the US only detectives notes for homicides are kept as evidence. I actually have a video about report writing based on the notes taken in this video :
czcams.com/video/09LFZ-1_HNU/video.html
Exactly the same in Canada. If you have something that you have to add at a later date you mark it as a late entry and mark the time you entered it and when it occurred. Consistency is key in our notebooks. Your credibility is questionable with out consistency.
@free field training Your videos are amazing, I train a lot of people and your videos are so easy to follow and adapt!
For my AOJ associates degree I actually had to take an entire class on report writing/note taking very helpful considering I work in the security field right now while in college. This was also a very helpful video thanks!
+Tyler Brown you are very welcome.
I did security work for a few years and I found that rite in the rain note pads are nice especially in WA. They cost a bit more but it saved me a few headaches later trying to fill out reports.
+andrew waits I've never used wrote in the rain pads but I've always heard great things about them.
God bless , thank you for providing professional representation of great public service and security.🇺🇸
Man thanks for videos like these everyone has the car,range and everything else cops do on CZcams but I want to see more of the pen and paper side of the job so I know what's to come
Thats me "the most boring cool guy stuff on the internet"
GREAT info!!! For my patrolman I made a FI sheet with all information for the report , so they just fill in the blanks. had too many issues with patrolman leaving important info out. Be safe brother
+rkoehnke1993 We have guys who still use the old paper incident reports to take notes. A bit on the bulky side, but definitely effective. You be safe as well!
You may need it for court too, nice work.
This is just good old fashioned note taking that’ll work no matter what level you are at. At a federal agency, despite all the technology we have, nothing beats a notebook. Here’s another tip/reminder - date the cover and store them.
hey new subscriber these are awesome I am starting in correction and these videos have a great information that I can use thanks so much
+Steven Albers You are very welcome. Be careful in there.
this was super helpful, very well done.
+akar98 thanks, glad to be of service!
just found your video's. great topics and information,I am starting the academy in June so always looking go a little extra . thank you for what you do very informative. as stated in other comments something on report writing would be nice.
+Talk tactical working on it. I'm just a little computer challenged. Trying to figure out how to do it.
Figured from the accent you were chicgao area. lol.
Good information you have here for newer guys just coming in the job.
Thanks for this.
Very important video... Thanks 👍
Great information 👍
Great video!
I like to make a vertical line about 1 1/2 from the left down the page. I put the case # and my times there. To the right I put, name, dob, Tele #. Under that their address. Under that I write "Statement", and write what they said.
Also, I designate each person by a prominen C, V, W or S for complainant, victim, witness or suspect.
Under that I write " Investigation:" I list my observations/activities.
A line across denotes no more info related to that call, so I don't confuse calls.
Good stuff, thank you for sharing.👍🏽
Wow, thanks! I learned a lot.
thank you so much for this
+Adam Dragon786 it is my immense pleasure!
I carry a basic notepad inside a leather cover case. It's much easier to write on. My system is just to always write the date/time and the basics. Best thing is a watch for working midnights and the date changes. To save paper, I will draw a line through the paper to end notes, and start new notes. Your videos are great btw!
+prankmonkey650 all good ideas and I'm glad you like them. Share with your friends!
Thanks I appreciate it
One thing i have found out when i do my notes in the field. I am a security Officer for those who wish to know. I find that in the field when i have to take notes they are usually written really fast and hard to read down the road. I have a not pad and a full size note book. Ill take my notes in the field and before i make my report for the incident i will re wright my notes in the full size notebook so that they can be read later one if i need them for a court case or something of those lines. Now that being said i only recently have started to do that. After being asked to go back and look at some notes i had taken from about a month ago they were hard to read and harder to understand. I will also wright witness statements/ their side of the story in the same place if i need to ill also include a clothing description if needed.
+Chris Good info.
In the Florida State certified Security Officer school we were instructed to have a pocket note book that was either already numbered or number ourself but...the notebook is a legal document in Florida,can be used in court so it must have no perforated pages, no pages are to ever be removed, nothing to be altered and this is considered a legal document. Check your state laws on private security officer notebooks.
I often take really quick audio notes, and will write up more detailed notes in my notepad as well. Sort of as a way to make sure I'm being thorough, and double checking myself.
+Ceejay Physics be careful of those wiretapping laws. In some states, and laws change all the time, you need both parties consent to audio or video record and there is no exception for the po-lease.
free field training ive had to for work with my phone because my manager screwed me over on stuff before and didnt have proof of it. After i kept my phone on record anytime i got brought into the office one time he brougt me in he said some really shitty things that no manager has the right to say to an employee and i brought it to corporates attention and he was fired for it. So it does have its place imo
Good stuff...
In alberta as a security guard I'm taught to not leave any line blank, unless I draw a line on that row and initial it. It helps make your notes a little more tamper evident.
The most important thing is no matter what way you note take, be consistent because if your notes get subpoenaed and theres no consistency to your note taking style, you may be seen as unreliable.
We don't have that here. When I'm done with my notes they get destroyed.
free field training lucky you, we gotta protect our notes like cash once we finish a notebook!
about to start my explorer training, glad to see you are an FTO, makes me feel like im at the post from the comfort of my bed. ive learned so much from you and Am ready to start my path towards becoming a LEO with hopes of US Marshall work. Fluent in sign language already, with that in mind, any advce on college courses i should take? possible majors? thanks
-Gene
+Gene Grodzki Spanish and accounting
Thank you 💞.
👉I am Security Guard and I am not needed to write any report I need to call 911 if the situation is out of control.
👉 God bless you TIME and DEDICATION.
👉IT'S good to know in case I need to change a other location.
👉🤝🤝🙏🕯🙏🤝🤝
Thanks for the awesome review.... Another helpful topic would be incident report writing. I love using your videos to train my guys in the security world. If there is anyway I can donate please let me know!
+Nelson Cabrera Awesome, I am glad to help. If you want to help the channel out there is patreon brother. You also get to see the videos a couple weeks before they come out. : www.patreon.com/FreeFieldTraining
Here in the UK our notes have to be in a set format legally and in a issued notebook. It's great fun!
+JuliettWhiskeyNiner Oh yeah, that sounds like a blast. Lol. I'm all for having a system but, I'm sure legally codifying that system works about as fun as a root canal.
+free field training yeah, but it's built upon hundreds of years of people pulling stunts in court. Google "PNB Standards" or similar and you'll find the rules. No lines left out, all days must be accounted for, even off duty days. About the only freedom is a margin for highlighting bits of text. On the plus side it's always admissible in court and if you get the suspect to sign it, it's as good as golden. Unfortunately writing notes quickly and following procedure are contradictory of one another!
+JuliettWhiskeyNiner That's really interesting.
+JuliettWhiskeyNiner I just read up on it and it seems like most of that is done by dispatch/electronic means here. It serves about the same purpose but puts a third party witness (the dispatcher) into the equation.
Excellent vid man. Is this report for an arrest or a medical call?
Peace disturbance
This is awesome! Ty for this amazing video good sir. Im currently going tgru the process of getting qualified and class placement for the SAPD and on me thing i feel im sorta lacking is good Note Taking, especially going thru the oral board exam which had me respond to 4 scenarios.
I didnt do any nites but have good attention to detail skills and memorization. But kniw note taking is vital when becoming an officer and kniw i cant possible remember every single detail of a real world scenario.
This video wikk certainly help me in the ling run and hope to get accepted to the academy.
I have been taking notes for years I'm not in the police or security but it has saved me money on working expenses I can prove what I purchased and why and saved me losses holidays when I was working on another job for another boss I have a works PDA but it doesn't save my information
Thank you just learning because I am going to be a game warden for Texas 😁
Just out of curiousity. I know the world around us is becoming more digitalized, and with that, many old school methods are becoming replaced by newer methods, to keep up with the technology. My question here is, do police officers still needs to keep notepads on them at all times, whenever doing reports, or do they have computers on them in their cars, to do this?
We still completely need note pads. I can't wait for the day that there is a technology that makes them truly obsolete. Today though, nothing exists that can do the job as well as a pen and paper.
And i was thinking detectives have the most paperwork
I was wrong......
+Mistr Fusion detectives do nothing but paperwork.
Good stuff brother. I've noticed in a lot of your videos you include us security officers. Where I'm from,the cops here are dicks. Especially us that are armed. They bully and be little us. I'm a full time paramedic but I've been doing Armed security since I was 18. I'm 33 now. Thank you.
+The Rocky Jet I was taught at a young age that there is no shame in any job that pays the bills.
I've been a full time cop for ten years and a part time security guard for considerably longer. I have also been a store clerk, package handler, truck driver, unarmed security guard, fire guard, armed security guard, shooting sports Instructor, camp counselor, and ranger.
I was also heavily involved in scouting as a youth and stayed on as an adult volunteering as maintenance staff and as a trainer. Every now and again I still do a little work with the scouting program when they have a huge event.
So, as you can imagine, I come from a slightly different perspective on this issue than some folks...
I've found that there are surely some terribly, undertrained, inexperienced, security personnel out there. That industry tends to be a race to the bottom of the employment barrel with many companies hiring any warm body and arming anyone who can meet minimum state qualifications. Therein lies the problem. Places offer the minimum training to their employees and no continuing education of any kind because they expect turnover. Then the underpaid, under trained, underappreciated employees leave for any other industry as fast as they can. It is a terrible spiral.
The few guys who stay on long term get lumped in cognitively with the warm bodies wether they deserve it or not.
Cops see that and are sickened. Then they have to "fix" the issues that are often at least partially caused by a security guy who was never taught the proper way to do things. They get angry and frustrated with it but don't have the skills, time, or inclination to teach them the right way.
Funny thing though, I go talk to these guys, become friends with them and give them positive and constructive criticism and advice and they eat it up. The security guards who guys bitch about almost to a man want better training, they want to learn, and to be good at their jobs. They just don't know how and nobody will help them.
Well, I am a trainer.
So, I am here to teach. Advertising pays the few expenses that I have and almost buy me a frappacino at the end of the week for my trouble. I'm not in this to make money. (if it does some day I won't complain) I'm here to try and raise standards in the whole industry, not pick and choose who is "worthy" of my time or play favorites.
I'm not "including" you.. This is for you. If it helps you out in some small way then I'm elated. Even if you work for a place that supports you and gives you everything you need to succeed you surely know someone in the industry that this information would help...tell them about it. I'm by no means perfect, but I'm here to help.
Don't let detractors get you down brother and stay safe out there.
-tommy
+The Rocky Jet p.s. Police departments are in no way immune to the same types of training, support, and retention problems that security companies suffer from. I hope i didn't come off that way. There are pd's that have terrible reputations and the good officers at those places have to put up with being looked down upon because of their peers and deal with guys from other places treating them like crap. In fact there are towns around me who have had their PD's taken away because their standards were so low.
Are there any CZcamsrs who do these exact style of videos for Correctional officer? I’m learning a lot from this guy but, obviously it isn’t exactly the same for my profession. Thanks
Tier talk makes some good videos about corrections.
free field training; I knew of them. They’re good but, I’m looking for something more in line with what you’re doing. Thanks for the great vids and keep up the great work. Stay safe brother.
Dang I can't read the letters :c but I can see the numbers I think my vision is messed up
Will u upload a video on "How to do great in a Police oral Board interview ?
+Shawn Adams ill have to think on that. I'm not sure what I would say.
I'm a security guard just wondering you put the date and the year but you didn't put the month other wise a great video
Re-upload?
+SR71xBLACKBIRDx more like edited and framed better. No new info here just a better packaging. Sorry if that disappoints, it is just too important of a topic to leave done improperly. I wasn't happy with the old video anymore.
Oh how I hate being left handed
+David DeBergh lol, yeah I could see how that would suck.
Dont hate it its sometimes an advantage
Could you think about doing something with report writing? 99% of police,security work.
+Tanner Speers (TrsCak6613) It's in the works, but an overall tough nut to crack.
Like emergency vehicle operation, report writing is a complex issue that take months to learn. I'm dedicated to not just doing the video but doing it right. For me anything I post ends up on my bosses desk. If it isn't 100% accurate and presentable I don't want to do it.
I'm thinking about taking report writing in slices possibly starting with just general structure. Still, it is hard to make this stuff interesting.
True Subscribers who are using your videos for there career finds anything interesting lol
I am a college student that recently really wanted to become a police officer. I am curious since im already a year into my business degree can I have a business degree and be a police officer or should i switch to criminal justice?
+InstantFameHD I always suggest to people that they NOT major in criminal justice unless there is a particular pd that they want to work at that requires it. By all mean minor in CRJ, but most places don't require your degree to be in it and CRJ classes did nothing to prepare me for a police job. If I were to do it all over again I would have majored in Spanish or accounting. Both of those have real application in police work.
Wow thank you so much for the quick reply!Looks like ill continue some sort of buisness :)
+InstantFameHD Nothing to it, I'm just hiding from my kids on the crapper. Might as well talk to someone.
LOL well i greatly appreciate it, Love your vids and they are getting me so excited to go further in this career choice, even tho im a sop[homore in collge so awhile to go :(
+InstantFameHD Don't ever be in a hurry to get older. Enjoy today. Take care and your career will be there when the time is right.
Should you get a social security number also or is that unnecessary?
+derose2026 we used to. Recently putting ss#'s on anything has started to get Police departments in hot water so using it is being phased out.
free field training good information! Also, thanks for the quick reply. Your videos are very informational and definitely fun to watch 👍🏼
+derose2026 🍩☕👍
Very wordy the explanation but it gets the point.
I was quite surprised. I expected to see some pre printed notebook that did not lend itself totally to free hand.
+Paul Dutton No special notebook for sale here...just skills.
I could never be a copper then. My note taking skills are atrocious. I am always second guessing what I wrote down weeks later.
+Paul Dutton Nah, it isn't hard at all once you write a report and know what info you need.
Are you an FTO? If not you should become one. Deffinately have good information to give new guys that many FTOs fail to give.
+Adam Wroda Thank you. I am an FTO and am in fact training a new guy in phase two right now.
+free field training
Yes, I read that after watching a few more of your videos.
Loved the "Berwyn" address. hah. I'm from the Chicago area myself so as soon as I heard you talk I figured where you were from.
Good luck to your recruit. Im sure if you are as in depth with him as you are here he'll do fine. Hopefully you're not with one of those departments that are KNOWN for a notoriously hard FTO program and can guys for the smallest of things. ( though I don't see that being an issue)
+Adam Wroda Everyone gets the Berwyn reference, nobody notices the 588-2300 reference. Sad.
Nope, I'm not from Carol Stream, though I know exactly what you mean. I'm of the opinion that it is "field training" not "field testing". I'll can somone if I have too, but it certainly isn't why im there and we give em every opportunity to turn it around before it gets to that point.
I'm so confused...
Are you still using the notebook and pen? I am a big fan of paper and pen (analog systems).
Do you think someone who is 5'7" 120lbs could be a cop?
+Justin Spears Well, I'm 5'02" and 180lbs and I teach people to be coos so, I don't see why not.
+free field training You seriously just gave me so much more confidence! It's been a dream of mine to be a cop since I was in 8th grade. I'm 19 now, almost 20, so hopefully in about a year and a half I can start putting in applications to PD's. Thank you sir for the reply!
+Justin Spears lol, it is what is between your ears that matters not how big you are. If you can pass the basic pt test in your state the sky is the limit.
+free field training I have been running miles at a time and doing push-ups and what not to get myself ready for PT. My only worries are being pushed away for a PD due to be considered too small when it comes to weight. My other concern is being turned away because I take daily medicine for anxiety and I take Valium if I have an anxiety attack although I am not dependent on it. I did email a recruiter for the Jefferson County Sheriffs Office in Colorado about the anxiety and he told me they don't hold that against any recruit. That was nice to hear! I live in Ohio and I'm planning on taking a ride along with my local PD here soon to get out on the street first hand. I'm confident in my abilities and I will hopefully become more confident and comfortable after I start my Brazilian Jiu Jitsu training, which I plan to start here soon as well.
+Justin Spears You'd probably have more issues with the meds than you would with your size. Though hippa might just save you on that one. I only ever had problems with one PD because of my height. So, I went and got a better paying job.
Great video. If you don't mine. You should do a report writing video. Or handcuffing techniques video.👍🏾
+Vershun Hawkins I've received more requests for those that almost anything else. It's just how to make them slightly interesting. I'm working on it.
this would help with the rampant police perjury problem. what would be better would be to require all interviews be recorded so for accuracy so police can't get too creative in probable cause.
Why not just run them by file or name&dob ? It'll be saved in the CAD. All you would have to write down is numbers and their statements.
You want to gamble that dispatch is going to enter everything into the propper cad file correctly every single time AND that everyone you are running has kept their addresses up to date on their dl or Id response AND that at no point the cad system is going to go down for maintenance before you get your report done? You are a braver man than I.
@@freefieldtraining lol point taken 👍
Hello im a security officier this is great information but some of the cops in my town where I'm at call me a rentacop is their anything I can do to change this I don't wanna feel unwanted when im law enforcement as well we should all stick together not put each other down because security is law enforcement to
You ask the excate same questions as a field news reporter would ask. Who What Where When & Why. If you cover those questions, you should have all the basic facts needed.
123 fake st 😂😂
+Mher Karapetyan It's at the corner of fake and 4th.
+Mher Karapetyan it's at the corner of fake and 4th.
+Mher Karapetyan it's at the corner of fake and 4th.
+free field training haha 😂
666666 is Illuminati number.
+Ra Mighty The 1 Don't worry, as long as you keep your tinfoil hat on they can't read your thoughts.
free field training haha 😂 good one.
free field training haha 😂 good one.
+Ra Mighty The 1 I try
free field training using tinfoil as a faraday cage is a good suggestion, however used as a hat it does not cover the whole "cirquit"
J st think, 2 words can make this pointless.
FIFTH AMENDMENT..