How to Build Your Ultimate Productivity System
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- čas přidán 6. 06. 2024
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The whole point of a productivity system is to get your life in order and free up valuable brain space. No one wants to be spending tons of time organising emails or searching for a book quote that they forgot to highlight.
There are broadly three levels of building an ultimate productivity system: keeping your life in order, capturing new info, and creating a system around it. You can stop at layer one or use all three. I cover it all in more detail in this video, including suggestions for apps that I like to use daily.
00:00 Intro
01:37 Ron: keep your life in order
01:37 Calendar
04:21 Email
06:12 To-do list
09:06 File management
10:32 Hermoine: capture new information
11:09 Kindle
11:47 Read-it-later app
14:53 Readwise
15:59 Capture app
17:04 Dumbledore: create a system
17:07 Building a Second Brain
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WHO AM I:
I’m Ali, a CZcamsr, podcaster, soon-to-be author and ex-Doctor working in London, UK. I make videos that explore the strategies and tools that help us live happier, healthier and more productive lives. I also have a weekly podcast called Deep Dive (czcams.com/channels/hfo.html..., and I write a weekly email newsletter that contains some quick thoughts + links to interesting things (go.aliabdaal.com/subscribe-su....
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i always feel Ali is on like 1.5 speed. this is the only channel where I don't have to manually speed up the vids.
Similar feelings.
literally LOVE it. sometimes i wish that everyone was on this speed heh
exactly I was checking speed for almost mny times I thought utube is weird
I am watching it on 2.8x Maybe I'm habitual to this speed
Sis I’m putting his videos at 0.5 I can’t🥲
The "unsubscribe" filter - GENIUS! For years, I have struggled to keep my email clean - which means trying to unsubscribe from a group of emails every few months. This is a great idea.
THIS
Unsubscribe to all bulk mail…sponsored by morningbrew!
Please do note before doing this that it will remove all the newsletters and security emails from google etc removed from your inbox as well
@@dakshmehan4114 agree, this filter is too general and will potentially delete important emails. Could filter by other criteria eg Title contains instead
How do you do it ? I didn’t understand
ali talks exactly at the speed of how i process my thoughts, perfect
Haven't heard him say it, but figured he increases or decreases speed of posted video during editing, his gestures are typically faster than what seems normal
nice
@@nextletgo Yeah I'm watching on 0.85 speed which is much more manageable for me
lmfao tru
1.1x speed 😛
Using my calendar and Notion more efficiently has really made my life 100 times easier.
I hear you!
Notion looks cool but it's not very user friendly when dealing with more technical tasks
This guy can make anything productive at this point
And I love it 😅
@@khalilahd. stop spammer 🤬🤬🤬🤬🤬🤬🔪🔪🔪🔪🔪🔪🔪🔪🔪🔪🔪🔪
He takes notes 📝 while sitting on toilet.
Bro its obvious youtube recommend him to everyone when you type Productivity, he is using the same keyword in 80% of videos.
And that’s why he has a million dollar and you don’t :)
I feel like you always find new and innovative ways to teach me how to use my time wisely and live up to my potential. I appreciate your commitment to self growth because it’s helped me so much over the years from the book recommendations to creating new habits. You’re awesome Ali 🙏🏽
GURL, UR EVERYWHEEREREREREREREREREREEEEEEEEEEE
You are literally everywhere xD
@@cloudyhugs9871 istg 😭
Hey Man, Honestly I don't comment on videos but, I only found your channel two days ago and it is already life changing. Your videos are great help for anyone who is struggling with daily task or sorting out their life. Can't wait for more videos.
perfectly perfect compilation...let's us pick and choose what we want...very informative.
I started using this and putting all my to do on my to do list and it has helped me so much. Using my Google calendar in the past week gas given me free time so I really think that this was good info so our brains are not overwhelmed.
Glad to see the obsidian logo on the thumbnail! It's my main app and the focus of my videos. Thanks for all that you do and thanks for your work at the PTYA!
Great video Ali. I love how you make productivity look easy. 👍
Your videos are amazing, Ali! Thanks for sharing!
Cheers from Brazil!
Another brilliant video by Ali. I stumbled on this channel not too long ago. Although I was already doing a couple of things here and there, I find that i'm optimising WAAAYYY more of my time right now! Thank you Ali and his team
Love your work across all platforms, loved your systems Ali!
You are doing an incredible job Sir, really really love the content you put out time and again:) You are very amazing...thank you so so much for doing what you do!!! Lots and lots of love and support from my side💙😇
Great video and the connection between a good system and burnout is fantastic. I often have these great ideas or things that I want to get done but they pop up at the wrong time and I ended forgetting them when I'm free. I think this is the way for me in term of management
Gay so gay
Brilliant as usual! Ordered the reMarkable 2 today for myself and my freshman college student son. The iPad would have been tech overkill for note-taking etc. and way more expensive! Thank you!
Your talking speed when sped up to 2x is the best, it matches the rate that I can process information. I found the best way to watch this video is to take action. I've been pausing the video to go clear and archive my emails and set up Todoist.
Ali that filter you use to filter out the unsubscribe emails that come through is so simple but so genius I love you for this and thank you for this information my friend!🙌
I LOVE HOW QUICKLY YOU SPEAK AND GET TO THE POINT. THANK YOU!!!
I'll be watching this a few times, taking notes. Loved the idea of creating a filter using the word "unsubscribe"...Brilliant!
dude your videos are AWESOME. Kindle app really is a game changer for me. Love your content.
I love your work Ali. Thank you for teaching ❤️
Wow. This is probably the best tutorial on how to build a personal system I have seen in CZcams. Covered all the aspects with examples and tips. I'm going to save this
I'd love to see a comparison of Obsidian and Roam and know more about why you might make the switch! thanks for this.
Thank you for diving right into Productivity content with no bs longass intro! V v useful takeaways, much appreciated :)
This is beyond amazing. Success has no shortcuts, there’re ways to attain it.
Most successful people always seek the knowledge and ldeas of finance professionaIs to help them create wealth and claim to attain their success without any help
To create wealth, proficiency is needed. I indulge in special packages with the Ideas of my finance professionaI and so far I’ve attain so much returns (amount is confidentiaI)
It’s amazing to be here, this sort of idea is a rare one. I want to partake in this. can you give more detaiIs. ?
IsabeIIe ChIoe Scott is my professionaI, I found her on Bloomberg where she was featured, I looked up her name on the internet. FortunateIy I came across her and reached out to her, you can verify her yourself.
I got her page immediately I researched, I read through it and seems pretty interesting, I just reached out to her
Success is not built on success. It's built on failure, It's built on fraustration. it's built on fear that you have to overcome. I pray that anyone who reads this will be successful in life
You are right.!
That is why I had to start forex trading 2months ago and l now am making benefits from it.!
And I can even say she is the sincere broker I know....
Please how do I contact her
It's not about watching videos and wasting your time and strategy
This looks like the perfect all-in-one summary of how to just get organized and succeed in life with GTD/BASB. I can't wait to review this in detail because I've been looking at too many resources on different aspects of this so my brain is a little fragmented right now.
Did you ever de-fragment? I'm feeling the same but this video was overwhelming
@@guitarchitectural Yeah, I just went back to living my life and getting shit done with simple habits instead of worrying about tools and systems.
@@invictuz4803 amazing 🤣
There was a time when I thought running my life through a calendar was the best idea ever. Since I’ve learned to chill a bit. Learned to not take myself so seriously. Live a lighter life, enjoy the little joys as they come and not become a computer
that's a really interesting point actually, I wonder what Ali would say
After all everything in live is about balance, you shouldn't make the calendar run your life, but use it as a tool to help you.
Which means not to book every minute of your life in the calendar, but only the important bits and just go along with the rest
Just admit that you are lazy and arrogant...
Great video. I find being ruthless and cutting out any unnecessary steps when using software as a productivity system is critical. If you find you’re making too many steps see if you can reduce them and spend less time executing.
quite insightful. Thanks for amazing content Ali.
Much needed video, wonderful job Ali, thank you.
hey. ive watched about 3 of your vids in a row. I'm very entertained and i love your content. keep doing what you're doing. its helpful
you never know who you'll touch. SHOW YOUR WORK! 😃❤️
Lazy bum
So easy to find things to read. Just scrolling down my Linkedin feed, I find osm much useful content especially from academic and business journals
Great advices here! I'm really grateful for finding your content that allowed me to finally start a Tech CZcams channel myself. Thanks and have a good day!
Thank you! I love the video and how you organize things!
Productivity matters a lot in this information-overloaded era!
there's plenty of amazing information in here. thanks for helping me stay motivated!
Solid line-up Ali ✅
This might be the best vid I’ve ever watched! About to go into Med School and this is a huge help
You are an inspiration and make me full motivated all the time 😊
Having multiple calendars (like fitness, work, social etc), each with different colours makes me really happy 😊
The animations are really good in your recent videos. Cheers to the animator! Having animations along with useful information helps in visualising the content and retaining it for longer.
Love your content man! Keep it up!
Just what I was looking for! 🙌🏽
This video is really helpful as compared to other productivity systems. The reason for that is instead of presenting a well modeled system, you've broken it down in 8 steps where one can build this system one step a week instead of getting overwhelmed.
love the minimalist way your videos always look🔥
I found his channel very helpful. Came out on my feed and listen to it. Now I’m fanatic
Always looking forward to your new videos!
Can't wait to hear more about your thoughts on Obsidian as a Second Brain!
Have been bouncing back and forth between notion and obsidian. Can't wait to see what you have to say about obsidian! Maybe it will help me make a final decision 😅
Thank you so much for sharing!
I love how you teach and manage things ;)
Love it! Thanks 4 the info!!
I used to give myself a hard time for having a bad memory but I always used my systems especially calendar, for everything and anything. Remind myself to follow up on emails, when I'll go grocery shopping, giving me a general overview of my week and setting up reminders appropriately (or several) but now I see, I was doing things the smart efficient way.
1st person ive ever listened to that I didnt have to increase the playback speed! Also the kindle app can become an audio book also through the spoken content feature of the iphone etc. This enables you to still be able to highlight and save highlights/ notes (all the features of the kindle book) plus the added feature of audio listening as audible doesn't allow this and the spoken content feature is embedded so its free with tons of different narration options.
A very useful video for beginners to start their productivity journey. Appreciate as always.
Thank you so much this helps a lot!
You nailed all most everything
Thank you, Ali 😍
That's is really detailed help to increase productivity.
this video is so freaking good, thank Ali!
Great video Ali on what works for you. The David Allen "Getting Things Done" was the most effective book i've read to develop my own systems that suits me. Highly recommend for everyone to read that book and develop their own productivity systems that works for them. For me im pen and paper, outlook, and onenote. thats it.
yay you are back! Will follow this
so excited to hear your thoughts on Obsidian, Ali :)
I've been bashing my head against a wall trying to figure out the best system that fits me and this is it... Thank you for saving me so much time 🤝
Thanks for the video Ali!
I find Mr.Ali incredibly gorgeous in almost all his videos....while he is superbly explaining his learnings and life hacks.....all the love and power to you from 🇮🇳India.
Hi Ali, I have a topic that you might want to consider making a video on: How to generate a password system that is safe and easy to use, that includes how to come up with effective passwords and how to manage them. These days we have too many passwords to manage, also with the cyber security issues these days, it is so hard to keep coming up of effective passwords while keep them all safe at the same time. If you could suggest on a good way to come up and manage them, that would be appreciated!
@@Vxmp_s Thank you!
LastPass, or many other password managers. Also use 2 factor authentication.
I would like to throw keepassxc in combination with some cloud service like Google drive to sync the database in the mix
@@allinonemovie Check out Kee Vault :)
bitwarden works best for me
I recently started watching this channel and as a 14 year old who wants to be "filthy rich" and is ready to do hardwork for that, i love this channel. Its so easy to understand stuff and i love the "how to study for exams" series
aye
Wishing you the best of luck 🤞
Ali, always hyping me to be proactive! Love the video as always
Thank you for this, I always find your content very usefull
I often have to check if I didnt leave my playback speed setting on 1.25 when im watching your videos 😂 love your speed of talking
Great tips on aggregating the email accounts! Snoozing emails can also be such a trap
Ali is really the best in reference if you need to learn about productivity's topics.
Amazing video as always thanks soo much Ali
Great video! I'm in the process of switching to Obsidian from Notion and ClickUp and I'm very happy with it so far.
Looks like a steep learning curve. Can you validate that statement?
I can understand why it seems that way but it's not that simple. The basic note taking functions of Obsidian are extremely simple and easy to use. The only learning curve would be learning markdown syntax instead of clicking a button on a menu to add formatting.
The only other learning curve would only be necessary if you want to get more out of the app. If you want database-like functionalility and other features there are many community plugins that are well-supported and very powerful. These are not required though and you can learn them as you need them.
Hope this answered your questions!
Honestly, this has motivated me to clean up my mailbox and my to do lists on my Mac and gave Instapaper another go.
Now the file sorting and cloud storage is the next step. Appreciate the advice, Ali. Cheers!
Yay, I just ordered the books can’t wait for the workshop in January.
I have been using your recommendations for 2 years you are really intelligent person for me please don't stop the way of brain Ali
It amazes me how Ali is able to make a living from simply being *productive*
ikr
Productively living
@@shashwattomar tbh fair points and I agree with some BUT, you are actively making him money by taking the time to comment and watch. We all gotta make money some way. If you are concerned about greed why are you further lining his pockets. There’s only one winner here. I’ve watched a lot of his content and find something valuable in most videos. CZcams is ever changing and people will be discovering him daily. He’s not the only CZcamsr to repeat content :)
No but seriously. It’s inspiring
Totally agree, but I wouldn't say "simply". Being productive all the time can be exhausting too, however, I get your idea, and it's soo cool!
Another great video, thanks for your help! These videos boost my motivation to work
amazing! adding this to my checklist asap
Watching your videos is both satisfying and informative
I love the system you described as it is quite similar to what works for me personally. One thing that is missing is a centralized space for ideas and idea-management. As you can create ideas in all three layers, even in all subcomponents: How do you centralize and ensure keeping track or coming back in a structured approach?
I think that's where he just mentioned he uses Roam but he has changed to Obsidian. He doesn't elaborate the dumbelodore step. The whole reason I clicked on his video was Obisidian because it's just so cool but I don't know where I could use it.
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@@syedhateem4498 What's obsidion?
Hey Ali, great video, and I have started using Readwise but got a trial only for 30 days, not extra 2 months as you told.
Wow, this video is very good. These are lots of tips. Thanks !!! : )
Thanks Ali! Very Helpful!
These are great tips! Thanks for the awesome video!
OMG VidIQ!! Love your channel!
(was here before this comment blow up)
@@sara_xueluvxvlue it didn't blow up
For capture app I prefer "Simple Note". Its is crossplatform and on almost any platform. I like that because I use both Apple and Microsoft systems.
That’s all the productivity ideas in a video. Quite Amazing 😃
Love the Kindle app and audiobooks for productivity - borrow books from my library without having to make a trip there plus they just leave my device when the borrowing term is over so no remembering that for fear of late fees.
Just the tip for the "unsubscribe" email rule made this video worth it. Great video as usual.
Great Video! I really enjoyed reading Taigo's book! Both Code and PARA have helped me navigate and create a second brain that works for me! I still need some work on the Express part of CODE. Im hoping to do that with a book review of Building a Second brain. I really enjoy readwise and its daily reviews thanks for recommendation! I have been using Obsidian for the past 4 months and I love it! I really enjoy the search and linking features that Obsidian has to offer. Im a software Dev and I can't tell you how many times Obsidian as saved me the trouble searching online for something I need weeks ago! I can't wait to see what you come up with if you decide to make the switch. Plus Obsidian has a great community and helps develop plug-ins for even more fun!
What is Obsidion?
Level video. I understand how much you have worked for this. Awesome channel will go to 12 million subscribers.
Killed IT ! best video so far !
I’ve been keeping a planner for years and it has been extremely helpful for me staying organized and on point. ☺️📚
Always the best , learned so much from this guy.
I am unwell so now time is the pmost important commodity!!! your videos resonate with me in a way no others do. You "saved " me from suicide now you are making me super productive again. I think that productive systems and habits are a major component of living with Cancer. Thank you for your great teaching abilities and skills.
This is fantastic, really great video, very informative and structured. Although my main thing is that currently I'm looking for a tool that allows me to connect all these components together. Something like Notion or Motion. Also I have ADHD so I need as much AI assistance as possible. I'm smart so I do trust in my capabilities to build something from scratch like in Notion, but really what I want is something where I can quickly brain dump and it does a lot of the sorting for me. I like the idea of motion because it uses AI to adapt your schedule based on your to do list, but I do want something a little more advanced. I probably just need to tinker a little myself to really know what works, but I don't want to waste time building a system forever just to realise it's not for me. I want to get as close as possible from the start. Do you have recommendations? Happy to use two but would like them to integrate. Main thing is I want to do lists and my calendar to sync. Then also having a function for budgeting and outlining bigger goals and then breaking them down. I don't know, just an easy tool for a brain that is wired in tangents and need cross referencing...
Ali: ........
Me: activating subtitle of video
POV: Your videos not only help me to be more productive but also understand English language more faster and better;)
Thank you)
very helpful video well done ly brother keep doing the amazing work 😄💯💯💯