How to Use OneNote Effectively (Stay organized with little effort!)
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- čas přidán 13. 06. 2024
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Explore the power of OneNote for organizing your ideas, tasks, and information efficiently. This video offers practical tips and tricks to maximize OneNote's potential.
❗Grab your free copy of my Cheat Sheet of top OneNote Shortcuts here 👉 pages.xelplus.com/onenote-sho...
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✨ Key Highlights:
▪️ Hierarchical Organization: Learn to structure your notes with notebooks, sections, and pages.
▪️ Create a system that mirrors your workflow for maximum efficiency.
▪️ Utilizing Tags: Tags help categorize and group notes across different notebooks or sections, making retrieval quick and easy.
▪️ Capture Ideas with Sticky Notes: Discover how to use Sticky Notes integrated into the OneNote mobile app to jot down thoughts on the go.
▪️ Extract Text from Images: Explore OneNote's OCR feature to extract and search text within images - a boon for research and data collection.
▪️ Immersive Reader for Focused Reading: Use the Immersive Reader to reduce visual clutter and enhance concentration when reviewing notes.
▪️ Additional Useful Features: Explore OneNote's additional capabilities like Ink to Shape, Ink to Text, and solving math problems directly within the app.
Most of us take notes in some way or another - on a piece of paper, in a notebook, or with some app. But are your notes always readily available when you need them? And more importantly, can you easily find a specific note you're looking for?
I tried a lot of note-taking systems in the past and I can't tell you how many great ideas were lost over the years because I just couldn't find the piece of paper anymore, I scribbled some notes on. It wasn't until I found a way to use Microsoft OneNote effectively that it changed for the better. Many people don't know that OneNote is much more than just a digital notebook.
In this OneNote tutorial, I explore how you can take full advantage of OneNote, and share my 5 personal OneNote tips and tricks on how you can become more organized.
00:00 Why Use OneNote
01:46 Use Hierarchies to Get Organized
04:37 Use Tags to Find What You Need
07:04 Capture Ideas Anywhere With Sticky Notes
08:23 Extract Text From Images
09:35 Focus With Immersive Reader
11:04 Additional features in OneNote you may find helpful (Ink to Shape, Ink to Text, Ink to Math)
You can download OneNote for free and and it's available for Windows and for Mac.
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#OneNote
Grab your free copy of my Cheat Sheet of top OneNote Shortcuts here 👉 pages.xelplus.com/onenote-shortcuts-sheet
thanks for all the teaching and sharing 😊
hai, Leila sticky notes available for mac apps? can I get the link for mac & iPhone please because too much sticky note apps when I search thanks
Suppage Level 2 is not possible. Is this only possible on the Windows Version? Only subpage level 1 is possible for me
What can you do when your Project would need Suppage until Level 3 oder Level 4.
Is there a possibility ?
Clip from email, websites, all MS apps; see your outlook notes
My on-screen keyboard keeps popping up when I only want to use my pen, when I touch the screen to zoom or scroll. Do you know how to stop that from happening?
"Your mind is for having ideas, not holding them" Thanks for sharing this wonderful message.
Always followed your videos, helped me greatly. Cheers :)
You are so welcome!
@@LeilaGharani l expressed my views on th MS cirisis.Giving my opinions.Quora removed my notes.l did not insult anyone. Just wrote my experiences as a lfelong MS caregiver and activist!
@@LeilaGharani Very good
that is life changing for me. i never see it that way
Imagine in however many years time, we just strap something on our head that records our ideas as we think them.
Play this back @ 1.25 the speed- you'll thank me later
Thank you 😊
Thank you
Thank you
❤ thank you 🙏
Yeah, I did that on my own, about a minute after starting the video. I often change the speed. If I'm reading funny text videos, I'll slow it down a little and mute the music. If I'm watching someone do an activity, and want watch but not listen, I will often go to 2X and again mute the sound. Other times people just talk a little too slow, so I raise the speed to 1.25, or even 1.50. I really like being able to adjust the playback speed to suit me. I also like being able to jump forward or back 10 seconds, too.😊 When I was growing up, personal computers were science fiction. Now, I've had several desktop computers with several different operating systems, several different browsers, a laptop, 5 different Tracfones, and now a tablet.😃
This was THE BEST OneNote tutorial I have seen. It is incredibly helpful, and super easy to understand. You are a great teacher 💕 Thank You so so much!
Leila has to be one of the best if not THE BEST presenters or "tutors" on CZcams. Not only are her tutorials extremely well organized.....her delivery is PERFECT! Leila...I can't help but wonder if you have a corporate consulting business and do this.....or that....on the side????
I"ve never really given OneNote any thought until I purchased a Surface Go last year. It has now become my go-to note-taking app. One important feature I love is the ability to record audio while taking notes (i.e. during meetings) and then jumping to specific segments of the recording based on what I typed or written when I review these notes. Anyhow, great tutorial and great channel. Already subscribed.
This is the best rundown of OneNote I think I’ve seen. Really clear, really practical, and the pace is spot on.
My favorite features are: being able to type and draw in a free space, being able to move and resize text and drawings and having a large amount of open space to zoom in and out from!
Long time One Note user, but obviously I've not put it to greatest use. I have about a dozen notebooks, and over 1000 pages, so I've been a fairly "prolific" user. Your overview is EXCELLENT! Can't wait to put more of the functions to good use! Thank you!
Thanks for the tips. I've used OneNote for years & wouldn't be without it now. One thing I would say is don't build too complex a hierarchical structure. I found I had several notes that could easily exist in more than one of my hierarchies & it was frustrating trying to decide where to file them. In the end I started creating a new notebook per year (just to keep the number of notes per book manageable), and use the excellent search feature to find what I want.
yep, you can quickly get lost just by adding pages or sections 🙉 or pasting screenshots or embedding pdfs..then it’s nightmare
You and your team are amazing! You explain in a simple way, contents of the videos are nicely organised and there’s a lot of effort you guys put in in each video. You are doing a great job! Thanks…
Thank you so much!
@@LeilaGharani ? M000 ?
Wow, this is great thanks, Leila. I haven't used One Note before because it looked confusing, But after watching your video it looks fantastic. Thanks for such a clear and easy way of explaining how to use it and what it is used for. I'll definitely give it a go as I have lots of projects on the go.
Leila: You and your team, have an amazing ability to provoke ideas as well as those nuances of ideas. May I say thank you for redirecting me to ‘One Note’. A very pleasurable experience.
Many thanks David. Glad you liked it.
Hey Leila, I would like to appreciate the way you teaching, i would like to recommend make the video on Automation series
Un immense merci depuis la Belgique pour tes vidéos extraordinaires. J’en regarde une chaque jour. Excellent!! Great job! Thanks!
Omgosh Leila! This was timely and on point, just what i needed to get my head wrapped around how to effectively use OneNote across multi platforms to be more organized for school, work and life! You did an AMAZING job explaining everything!
I love that part where OneNote displays the steps in problem-solving. Nice video!
Amazing video!
the content\direction\editing\examples are AMAZING!!!
direct, Simple, and to the point!
Please continue sharing more videos with us, Leila!
This is the best "quick" video that packs the most useful information! I've had a love/hate thing going on with OneNote for years and this eliminated the "hate" portion! Thank you!
One GTD thought is within Tags. I can see where creating an "Agendas" tags for either a person (manager) or a group (team meeting) would work really well.
As you go through the week, in preparation for a meeting (with a person or a group), you create tags for applicable notes.
Then, when you have your meeting, you just click on tags and everything comes together.
This concept could also work for Waiting-For's for a person. You have information in OneNote that you're tracking, and the tag will find everything for the person you're waiting on.
Using tags to group notes from different notebooks is a good tip.
Thank you!
This just blew my mind! And it has just been spitting on my computer collecting dust! THANK YOU!!!
Thank you so much for your tips and advice in this OneNote video. I have been using OneNote for about 6 years and, like many people, over time I was comfortable with the way my note system worked, so I just kept using it. After watching your presentation, I learned some tips for OneNote that I had never considered, and I'm looking forward to incorporating these new skills into my record-keeping both historically and going forward.
You have a wonderful teaching style that is very clear with details and easy to understand. I believe "we are never too old to learn" so I will now follow you to keep an open mind on my skills. Thanks again for the tips.
Stay safe as we end 2020 - wishing all who see this a Healthy, Happy New Year 2021.
I just found this video and I am blown away by the way you explain in simple words great ideas and workflows. Thanks for that. I follow you, Leila!
Thank you! As a MAC user I was getting more and more frustrated keeping track of things - and took a note to look into OneNote.
And now you've done just that for me! I'm heading over now to look at your other OneNote vids now. Thank you very much again!
You're very welcome!
I just graduated from university and I remember watching this video the day before I started and now I am off to my PHD!
ill get here again in 4 years
Are you saying that you graduated in only 1 year?!...
My man graduated in one year what a legend
Great vid! Have used OneNote for years for same reasons you mention but have drifted away from it recently. Saw this vid and after watching it am reinvigorated to use again. The new, at least for me, tips and tricks are compelling and push me to start using it again. So thank you!
I've used OneNote for years, but a big thumbs up to this video. Leila - excellent explanation of hierarchies and so on. As a teacher I really appreciate it :)
Glad you enjoyed it, Ann-Louise!
Love that OCR feature! I snip a lot and this is perfect.
I feel like I'm in a lecture hall.
Awesome work.
Thanks for making me look like a genius with my team Leila 😊
You don't know how helpful this video was. I was making "sticky notes" with the notepad on Windows, and this just saved my life. I'm really on the way to become paperless.
I love your videos! They are simple, clear, and easy to follow. Thank-you!
I use OneNote, but Few new Learnings from this Video. I love the way of presentation video from Ms. Leila & love listening from the lady..
Awesome! Thank you!
Omg amazing video!! This is exactly what I needed! I had no idea what I was doing but you made my path CRYSTAL clear! Thank you so much!!!
You're so welcome!
Thank you. I appreciate that you talk slowly and clearly which is perfect for someone hearing info for the first time!
Thank you, Leila! This tutorial really opened up some of the features I was overlooking in ON. Appreciate you taking the time to share (and for free).
On thing I like about sticky notes is that your notes sync with outlook as well.
Hi, Could you please advise how to use this feature? since i lost my sticky notes once and wasn't able to retrieve it again. Thanks!
Awesome! Right in time, cause I wanted to start my onenote-journey... and I've just did! Thanks to you, Leila! Thumbs up!
Wonderful! I hope you'll like it as much as I do.
Thank’s Leila for this. Really enjoy your excel tutorials and sometimes even your other tutorials like this.
Would love to see you also take the mac versions into considerations and tell your viewers how to do the same on a mac OR tell us if it’s not available on the mac version
its a life saver, for me I can pull info from 2 years ago and never thought I could find anywhere. Thx for sharing your tips Leila great video
You are a great teacher! explanation is so simple! I love it.
Professional programs often include Comic Sans because it's a font that is often very helpful for folks with dyslexia.
Tristen Carlson: perhaps not, it may well be wishful thinking. Please read the following, there are many more as well.
Does Comic Sans help dyslexic learners?, www.tes.com/news/does-comic-sans-help-dyslexic-learners.
Is Comic Sans Easier for Dyslexic Users to Read? creativemarket.com/blog/is-comic-sans-easier-for-dyslexic-users-to-read
O
Can you explain how plz
Sounds fishy to me..if true it’s more likely a happy accident.
Amazing material! I'm in awe at how well you present and display this material!
Wow, you make things so clear and easy to follow. My first time watching your videos and I love it.
This stuff is exactly what I wanted to know. Thanks a lot Leila, much appreciate your efforts to share the knowledge. Cheers
My pleasure!
As a teacher, I say bravo! Well done. I learned so much from your presentation. This is the best I’ve watched.
Glad you enjoyed it Maryann!
Absolutely
Leila, I have learned a lot from you!
Previously, I used to watch tips for advanced excel. Today, I was searching the digital note-taking that came across this video. I cannot believe how much useful this video is. This will change the approach that I had and it is beyond helpful for the master's degree I have just started.
Thank you, and keep up the great job! Best of luck
Wonderful! Glad it was helpful.
Thank you Leila I lived this video and you are so precise and to the point and for me, you have sold the use of OneNote for me. Thank you, you are a fantastic presenter I’m greatly motivated.. many blessings and peace to you Leila xx
"Your mind is for having ideas, not holding them"...good concept, "Leila's mind is full of principles, principles of knowledge of sharing and not to be hold."... take Leila and stay safe. I like the background, it suits your CZcams image.
😘
OMG anybody else love the wall behind her!!!
I will have to screen shot it and put it in my One Note
@@AlexaY82 true....
Oh I got it, I will start an on line business, and hire a book preservation specialist and stimulate the economy bu paying them a 6 figure income to keep the books looking amazing.
And only occupy an small amount of their time, say 1 hr a day?
Truly my dream to hire people and pay them ridiculous amounts if money to do things I want to enjoy but not maintain...😂🤔
loved your OneNote turorial and also loved the backdrop with opened books on the wall.
Beautiful surrounding complementing the taught OneNote subject. Nicely done Leila. Love it. Thanks again!
Wonderful tutorial Leila. As you’ve mentioned there are many other features. I use OneNote for many things but the main one is researching. Features I often use are, clip from webpage - can clip the entire page or just the article, since I have tons of information I love referencing either pages, sections, words or paragraphs - easily done by highlighting the sentence or word or page or whatever you want and right clicking then select copy link and then you could insert this link anywhere you wish. Inserting a CZcams link aromatically embeds the video. Notebooks, sections or pages can be easily shared by creating a pdf of them. One other fantastic feature is that you can share a notebook with other people and all of you could collaborate and populate information there and it updates live for everyone with their name tags attached to the info they’ve added and you could play back history - as in rewind or forward - so you’d be able to backtrack events later to catch-up anything you’ve missed or gotten mixed up with. You’ve got access to your notes anywhere you can find a computer linked to the net. A great feature for students is that they can record voice from a lecture whilst capturing notes, once the recording is done, it inserts that recoding into that page. OneNote is awesome, I can’t function without it!!!
Thank you for sharing these great tips!
I don’t know if you meant “Copy Link to Paragraph,” but I use that function a lot to create a hyperlinked Table of Contents for a page. I’ll highlight a section header, “Copy Link to Paragraph”, paste it at the top of the page, copy the Page title, “Copy Link to Paragraph”, click the link to the last link copied, then paste the link to the page title under the section title.
This allows me to quickly jump back to the top of a page and browse the Table of Contents for that page.
The other cool thing about these Paragraph Links is you can paste them to multiple places. I don’t do it as much, but if there’s a new term used throughout a section of my notes, I’ll paste a link to a glossary everywhere it appears in that article. Once I’ve read the glossary entry, I just hit “Back” to go back to the original article.
@@josephcoon5809 we are both on the same point, you’ve just elaborated more on this feature, you could hyperlink just about any content and add that link to wherever you need for easy reference or to quickly get to other parts of your notebook. Thanks for your input.
@@Dizzyish No worries. Everything you said sounded exactly like “Copy Link to Paragraph” so I just wanted to make sure everybody new the exact function you were talking about.
THIS is what social media is supposed to be about: cooperation and collaboration.
Cheers 🍻
I personally use a quick screenshot feature by "Windows + s" shortcut key.
windows + shift + s
Awesome! It's the best video I've ever seen about OneNote. I've been using for fews months and I was not aware of theses features. Your voice is perfect, so I understand almost all you say. (I'm a portugueses speaker with a bit english fluency).
This is one of the most valuable CZcams channels I've ever found. Thank you.
I love the builtin snipping tool and the audio recording device in it!
Cool... I use OneNote, still found couple of new ideas in this video - Grouping of sections and adding sub-pages - nice to know about them. The notes you add to the pages, can be folded/unfolded or collapsed & expanded by controlling indentation. That's another cool feature. :)
Great tip! Thanks for sharing!
I think you are referring to history... No, you are saying about multi level edit
This lady is super good . Very clear explanation with no errors . Thank you
I've used OneNote for over 15 years and I learned from your video. Good job!
i like that part "pretty cool right, dont tell your teachers" i never kne how to use one note. now i do. thank you leila
I like how you left out the common and intuitive features and focused on the productive and unique features of the app. 😎👌 You're very organised as well. 😀
I wish there was a migration function to transfer backups from another app. 🤔
Lovely! I've been using OneNote for as long as I can remember and yet these tips sound new to me. Thank you very much.
I've just switched back to windows from around 2004. Been on mac this whole time. Very helpful! Love the organization. Thanks!
Hi Leila! Amazing video! I especially appreciated how you listed out gear and resource links. What program do you use to overlay the video with the text? It's flawless and I love it! I went through the comments but didn't see it mentioned anywhere but it is highly effective and visually appealing to keep people interested in the video and able to follow along easily. I also teach at a college so from one instructor to another, you are definitely great at what you do!
Hello There, I do have the same question for Leila. Between, did you manage to get the answer by any chance? Please do let me know if you had found. I am gonna do the same thing if I find it.
@Leila - Very composed video, I should say. Your tone was good without major ups and downs and your voice was clear and crisp. Very good effort.
Thank you so much. I've been making a mess of OneNote for years. After watching this, I finally know how to use this thing. Thanks again.
Glad to help :)
Hi Leila! I just subscribed to your channel. I like your videos because I believe that anyone can understand them. I work in IT but a couple of years ago I was put in charge of inventory. I work with Microsoft apps a lot and I am always looking for ways to be more productive. Thanks for what you do!
found your channel today, I'm getting to learn a lot.. love the way you explain, thanks!
You are amazing. I am so happy that I came across this video. I subscribed 👍🏻🎆
Welcome aboard!
@@LeilaGharani 🌅 thank you 🤗
i like the back wall of books
Me too! I immediately liked it when I saw it.
@@LeilaGharani first thing I noticed. impressively good. Will you please let me know how it holds with time? I've doubts with it.
@@anilrajnarooka "let me know how it holds with time"
It's not real books :)
Looks like something Hildi Thomas from Trading Spaces did to a home makeover.
@@silversolver7809 that makes sense :) thanks.
Leila I'm absolutely in love with this page! great tips, perfect speaking skils. THANK YOU 🤩
Leila, thank you for this video. Your style of explaining is simple, easy to understand and well organized. All I can say is Fantastic !!
Howdy Leila. I am a long time and avid OneNote user and really love it.
Forget excel, teach us how to speak like you
Simon Xue amen!
LOL, ... Yes, that in itself can be very absorbing, ... (respectfully; smiling) Well, it all goes full circle. Knowing enough to share, interesting info, and ... having the blessing of a nice, speaking voice, ... sharing with a patient softness, and connective logic.
😅
Btw it is Onenote not Excel
@@DivyanshMMMUT that's the joke
Leila. I Loved the way you present your video. Easy friendly and using the right steps. Thank you
Thanks for the great tips I learned from you! I love OneNote and been using it for years. But I learned amazing features with your video. Really helpful!
Wow this feature is new for me and I love to listen you. My favourite one extract words from any image.
This is really very convenient.
Great Tips. The main difficulty I have with OneNote versus other note taking or data collection apps is that I cannot have a consistent size page throughout. Can you set up a page size (i.,e. Letter or A4) and then write and insert info in a continuous view format.
About 2 years ago a colleague from another team showed me how he uses OneNote. Our team started using it for all of our notes and it has really freed up our brain capacity! We have so much information in OneNote now but it's easily found with the search function. You can always just dump anything on your mind in there and go back later to organize the information because it's so easy.
Can you control F the words you have hand written? I haven't use one note at all haha i feel im an ancient student sticking to paper notes!
The organization section was really helpful. Thanks.
Hi
I teach using OneNote. When I write(draw) "+" sign, it automatically attaches left and top points and it looks like a "4". The same issue happens when I write"=", "7", "11" etc. I would be thankful if you could help me with this.
I think I'll just continue having hundreds of .txt files in my documents folder and slamming my keyboard on the desk to name them
OMFG. Seriously you do that too?? LOL omfg too funny
Very clear description, Thank you.
Your videos are helpful and help to address some of the common issues which we run around daily at work.
Leila please prepare an OneNote Udemy Course, I will buy without thinking!
I was going to buy a notebook just to practice math, I see I have no need!
Thank you Leila. Very straightforward and clear tutorial. Great video!!
Thank you, Leila! Your tips are right on point! Great! Thank you a lot.
00:00 Learn how to better organize your tasks and ideas with OneNote.
01:46 Use hierarchies to organize notes in OneNote
03:43 Organize notes with sub-pages and tags
05:38 Use tags to categorize notes
07:21 OneNote includes Sticky Notes and features OCR text extraction from images.
09:11 Maximize efficiency with OneNote's OCR search and Immersive Reader
11:04 OneNote can convert hand-drawn shapes and text to typed format
12:47 Improve productivity with Skillshare classes.
She has a great and clear voice but I think the speed of her speech can be faster. I tried 1.25x and find it better.
2x is better in my opinion.
@@evan.5967 I wish there was 4.5x
This is great! Thank you. I've been so overwhelmed trying to organize projects and content planning. I've been using google docs and so many get buried and lost. This is great!
That's great to hear, Lindsey!
OMG, I've been using and appreciating OneNote for years, but I didn't know about ANY of the features you just told us about. Not even the Section Group thing, which is INSTANTLY useful for one of my sections, where I really needed an extra hierarchical level. Thank you so much, Leila! Greetings from Vienna.
Happy to help, John!
Thanks! It would be great if you could cover One Note integration with Outlook (Microsoft 365) particularly organizing meeting notes using hierarchy feature
yeah that'd be great. Also how one could go about using onenote in teams meetings
In the OneNote 2016 interface it connects to the Tasking module of Outlook, which I recommend for ultimate productivity. OneNote provides the overview of the project, and is a central location of disparate information; yet Outlook tasks allow you to curate the tasks that you want to focus. You pull them into Outlook via OneNote 2016 by "tagging" them as a task. Then in Outlook, I have a section to the right of my screen that is a mini window of my tasks curated from OneNote and tasks that are embedded in my emails.
@@melifluous-vibz Hi, I am now using on OneNote version on Microsoft 365; some of the features that I used in the OneNote 2016 version, I can't seem to find. That's the context of my earlier comment.
I just started watching but I have to say.... That is a very interesting wall decoration 😮😍
It really is! I immediately liked it when I first saw it.
@@LeilaGharani I definitely understand why, would love one too, it's perfect!
I feel to make one on myself.
Leila Gharani but how do you stop it collecting dust? Is it possible to vacuum it?
@@stephaneenglish4661 I believe it is a virtual background :)
Hi Leila,
I from Israel was exposed through CZcams to your wonderful channel I really enjoyed watching the videos and learning wonderful insights used with Excel mainly and with other applications, although I am not an office manager this interests me very much, and I am very happy to learn more tricks and tricks.
Thank you very much, and on this occasion I wanted to say that adding the subtitles is very important, since I do not speak English completely, and when there are subtitles I have the option on CZcams to choose an automatic Hebrew translation, so I am more confident that I understood what you said.
Thanks again, and good luck in all the blessed endeavors.
I've used OneNote forever, actually ever since it first came out. I have to write down anything I want to remember and my phone is always with me so I use it. Then when I get home I can get everything I jotted down and use it. Thanks OneNote for keeping me sane!
You know they make bookcases. You don’t have to nail your books on the wall. 🤪🤪🤪
It's just deco
Did they steal your bookcase in a burglary?
This is what you call a beautiful wallpaper
Nice video again Leila.
Good catch. Amazing wallpaper.
So creative.
i literally thought she glued books to her wall 😂
Pretty sure it's a virtual background ;)
its a cgi greenroom - look at the clock - it doesent work ;-)
Terrific video. I’m already a OneNote user, but I learned a LOT from this tutorial. Thank you!
Very helpful, thanks! Just started using One Note and your tutorial was clear and efficient.