Power Automate SharePoint list items to update all at once!
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- čas přidán 13. 09. 2024
- Welcome to our CZcams tutorial on leveraging the power of Power Automate to update SharePoint list items all at once. If you've been manually updating multiple items in your SharePoint list and seeking a more efficient solution, you're in the right place.
In this in-depth video, we will guide you step-by-step through the process of using Power Automate to update SharePoint list items simultaneously. Our experienced instructor will demonstrate how to create a flow that automates the updating process, saving you time and effort.
In this tutorial, you will learn:
1. Introduction to Power Automate:
- We'll provide an overview of Power Automate, Microsoft's powerful automation tool, and explain how it can enhance your SharePoint list management.
2. Understanding the Challenge:
- Discover the limitations of manual item updates in SharePoint and the benefits of automating the process with Power Automate.
3. Setting up the Flow:
- Learn how to create a flow using Power Automate that will update multiple SharePoint list items simultaneously.
4. Configuring Triggers and Actions:
- Understand the key components of your flow, including triggers that initiate the update process and actions that perform the updates.
5. Mapping Fields and Values:
- Follow along as we demonstrate how to map fields and specify values to be updated across multiple SharePoint list items.
6. Testing and Execution:
- Learn how to test and validate your flow to ensure it performs as expected. We'll guide you through the execution process and address any potential issues.
7. Best Practices and Tips:
- Gain insights into best practices for working with Power Automate and SharePoint list item updates. We'll share tips to optimize your workflow and troubleshoot common challenges.
By the end of this tutorial, you'll have a solid understanding of how to leverage Power Automate to streamline your SharePoint list management and update multiple items all at once.
If you're tired of spending hours manually updating individual list items, it's time to embrace the power of automation. Watch this video, unlock the potential of Power Automate, and revolutionize your SharePoint list management today.
Don't forget to subscribe to our channel for more tutorials on Power Automate, SharePoint, and other productivity-enhancing tools.
#PowerAutomate #SharePointListItems #Automation
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Thank you for the video, I learnt a lot!
What I was trying to achieve when I clicked on your video was to update the values of one field of my Sharepoint List A, from the info in a second Sharepoint List B. The reason why I, and other people who commented below, want to do this is that it is easy to create a new Sharepoint List from an Excel file.
I start to think that the way to do this is to put a second Get Items with conditions in the Filter Query inside of the Apply to Each loop.
If you just want to get details from another list then use a lookup column when creating your list 👍
@@Dougie_Wood Thank you for your answer. Indeed I can use a lookup column, but the column which is used as the "ID" for the lookup needs to be populated for the lookup to work. This can be done manually for small lists, but when you have hundreds or thousands of values, it takes too much time. I would need at least to be able to copy the content of my "Title" column into this Lookup column, assuming that I use the "Title" for the lookup.
Good job. Awesome stuff.
I'm making a Timecard Punch system in PowerApps and have a "Last Clocked Action" Field that needs to be reset every night. Now, users will always start the day in a "clocked out" state.
Thank you for your service and keep up the great vids!
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Thank you for this. As usual you made it look simple. Please upload more of Power Automate stuff that can help in flow of information on SharePoint.
Sure no problem, what kind of things are you interested in?
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Interesting video, thx. Also, it's useful sometimes to see your workings and debugs in real time as in this vid. Not necessary every time, but for a quick worked example like this, taken from a real life scenario, all very useful... Adds to the sum of knowledge!
Thank you for your feedback. I have taken that on aboard and I will include that in some videos as I think it also shows the reality of the situation is even the experts do not get things right first time 😂
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thank you so much, you have solved a big problem for me.
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Thanks for this video. Can you also show us how can we do a LOOKUP based on a column fetching values from another List? I am not talking about normal lookup feature we have in SP but based on the static values we have. Example: In your case looking up values based on Test1, Test 2 etc.
Can you give explain your example?
@@Dougie_Wood I have 2 lists. In the 1st list lets say I have columns A, B and C. In the 2nd list I have C, D, E & F. The 1st list gets information from a MS Form and the 2nd list is a static list.
My requirement is when the 1st list gets populated automatically using Power Automate, its relevant value from 2nd list should get fetched based on col C which is common both the lists. I tried with the Lookup function in a column but the issue is I have to manually select the col C in the 1st list and then only the relevant info gets fetched but my need is as soon as C column gets automatically filled, it should fetch its relevant values from the 2nd list.
Is it possible to create an automatic flow that refreshes a specific column in a Sharepoint list?
What do you mean refresh? As in update data of all items in the list but just a column?
1. This is not updating all at once, it is updating items one by one in a loop (and is very slow in huge SharePoint lists)
2. Also, instead of using a condition inside the loop, use the ODATA filter in the Get Items, you will returns less data and only the data that needs to be updated. This way you loop is smaller and your flow less deep,
This video is aimed at complete beginners looking for the easiest solution 👍
How can we update the records in list A from list b as vlookup in excel?
Hey, sounds more like an excel question, not my area of specialty.
Are you trying to achieve something similar with power automate?
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@@Dougie_Wood Hey, I have list A and List B. In list A i have multiple records of the same employee and i want to update an unique key from list B against the employee available in list A without lookup column or choose function.
Example:-
List A
Employee Name. Unique key
Rosty. ABC123
Rosty. ABC123
Rosty. ABC123
Rosty. ABC123
List B
Employee Unique key
Rosty. ABC1234
I want the records like the above example.
I hope you understand my concern.
Avoid unnecessary loop
I'm having a hard time in automating my files because it keeps connecting. How to fix it?
I’ve not seen that issue
Bonjour Mr, j'ai un message d'erreur au niveau de mon branchement. Je veux récupé rer la réponse d'une approbation dans ma liste sharepoint en cliquant sur mon bouton power apps
je ne parle pas français désolé 👎
@@Dougie_Wood ok. Thanks a lot
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Some youtubers when they talk tss aaah tsss aaaah so better mute the video
Sounds like the start of this 😂czcams.com/video/9IF2kr3MDlA/video.htmlsi=LadxHFzbH5k65sGm