Notion Content Creation Pipeline with Dashboard + Database
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- čas přidán 2. 08. 2024
- In this video, we explore the Notion "Content Creation Pipeline" Dashboard & Database. This is how I plan and create a high volume of written, video, and audio content across CZcams videos, Podcasts, Newsletters, and Blog Articles. My clients use this Notion dashboard and database to create even higher volumes across large teams. It's extremely versatile for solo entrepreneurs and scaling for larger organizations. This model can also be adapted for other types of operational specialty pipelines.
Get my NOTION TEMPLATES⚡ and join the NEWSLETTER📰 at:
www.yearzero.io/notion-templates
**Note, the template in this video is no longer in the template pack (this video is years old) - I'm working on a new upgrade to the content pipeline template.
🚀 Info on my Notion course: www.yearzero.io/notion-course
Related Videos in this Series:
+ Task Database: • Notion Task Database f...
+ Daily "Action Zone" Dashboard: • Notion Daily "Action Z...
+ Overview of Notion Life Operating System: • My Notion Life Operati...
More from August Bradley 😎
- Courses + Coaching/Consulting: www.yearzero.io
- Twitter: / augustbradley
- LinkedIn: / augustbradley - Jak na to + styl
Super insightful breakdown of the Content Production Machine! It's all about that efficient workflow. I've been pairing Notion with Boost app social for my content creation, and it's like they were made for each other. Great for keeping those 'Potential Ideas' flowing and turning them into engaging content!
Took a peek at boost app social after seeing your comment, and it's a powerhouse for creativity. Seems promising!
this is a god send so stoked you've shared all these tips and templates! it's helping me sooo much, thank you!
Thank you for everything, I always learn a lot from you. Videos like these make my life 10x easier!
I've been smashing refresh button on your channel just to make sure I don't miss the video. Thank you.
Awesome, here is!
Thanks for this, August! Massive help for understanding the template, and some of your early comments gave me great perspective on that zone of work that doesn't always fit into one of the other pillar/project/action hierarchy in scope.
Very happy to hear this was helpful Ben!
Thank you, August! I'm learning all the full features of Notion and building a solid system as I work my way through your playlist. I've also subscribed to your Mind & Machine podcast, listened to the episode about Fractals and I view/relate the Content Creation Pipeline as a fractal of the Projects/Action Items. Love it. 🙏 ✨
Great to hear Evert! Absolutely, all of Notion is fractal -- endless self-similar repeating patterns and loops, at any scale. Lots more to come!
Fantastic video again! Most detailed notion series available at the moment. Appreciate it immensely.
Thanks Samuel! Awesome to hear this was helpful. Lots more to come, working on some cool new things for the channel and the community growing around it. Glad you've joined us!
Had been waiting for this one, Another Awesome video August 👍
Thanks Ansari! Slight delay, but I've been eager to share this one.
I've been waiting for this one! I LOVE my system. It's streamlined data from so many many apps and notes to make it ACTIONABLE and unforgettable. Just brilliant. I'd pay for this content. Can't believe it's free.
I love hearing this Michele! Congrats on getting things working well in your system. Much more to come.
Totally agree, Michelle. His templates... the trainings... even the access to August as he gives detailed replies in his Comments -- is all worth PAYING for.
You have no idea how fast I'm binge watching all of August's videos. I'm sure he's going to take these down sometime in the future since there's just tooooo much value! Thanks for sharing your systems thinking approach through Notion August!! I've implemented it in my own life and refining it every day to stay productive :)
do u have this template? i cant find it anywhere
First youtube comment. August, you are a gem. Thanks for sharing your wisdom and your wonderful system. I love your videos and probably your videos are the only ones that i need to slow down the speed to watch and to watch a few times. YOU ARE WONDERFUL. THANK YOU FOR YOUR GENEROSITY TO SHARE ALL OF YOUR CREATIONS.
Thanks Wenjing
! I'm honored that your first YT comment is in this channel. Very happy you have joined us!
an intense waiting finally rewarded with a perfect release time on my bday 😁
super interested to delve into your approach to knowledge management, next video will be even funnier
Happy Birthday Paolo! That was the main reason I delayed this release until today 😎
A new video. You made my day. Love your energy, it's highly contagious.
I will second that! I’m looking forward to these each week! Keep it up August.
Thanks! I massively apprentice your support, this community energizes me.
I can't believe this is for free! Thank you Mr. Bradley! It's a very valuable gift for us!
my friend, I have basically spent the last two days utterly consumed by trying to figure out a system similar to this in my own workflow, been banging my head against the wall a bit actually to wrap my brain around how to wrangle these types of things into action and how they work alongside projects databases and research databases. This helped a lot, thank you, I can sleep now.
Been waiting for a new one👍👍👍
Awesome Dov! It's one of my favorite parts of thee Notion setup.
August Bradley : Notion Productivity
I’m blown away by how much you are doing over any period of time.
Thank you sir! Saw your Notion-Roam video at Keep Productive. I've never used either program, but now I will (looks like it's time for me to pull the plug on Workflowy). The clarity of your presentation, backed up by deep thought about how to integrate the use of such programs into real life, blew me away. How have I not come across you before?! Thanks so much. You've got a new fan.
Thanks! Awesome to hear it's been helpful. I suggest starting with Notion, Roam is a small element but the real system and broad action is in Notion. Lots more to come, working on some cool new things for the channel and the community growing around it. Glad you've joined us!
Another prodigious video for content creators .! 👌😃
Absolutely!
Perfect and amazing. what a perfect is Notion!
Thank you for sharing this content August! I’m planning to use this Notion system to organize my life and upcoming medical school coursework. Content creation isn’t a priority for me so I had an idea of adapting this production machine to a note taking system. However, I can’t help but think that something else in your Notion system may be better equipped for my need. I’d love to hear your input on this. Keep up the incredible work, I look forward to learning more from you!
Definitely Nick! I have a series of videos coming next week on another section of my Life OS all designed for Knowledge Management, including my Notes & Ideas Database. You can get a quick early summary in this live-stream I did this week on Notion's channel here, but much more detail coming in the net week or two: czcams.com/video/F82KY1RNXAU/video.html
The videos leading up to this has established a solid foundation for me and created a baseline to wrap my head around how to use Notion in assisting content creation, curation and keeping track of side hustles that may have tasks or necessary routinal sessions, but may be too complex or abstract to be considered a mere task. Doing lot on the computer in digital form, this is a constant challenge for many I believe.
I recommend nobody to just jump right into this video, but rewind and start from the beginning of the series in case they've just discovered your videos. Your content is an absolute goldmine!
Thanks Snowpoke! Yes, this is a series and not the starting point, though someone familiar with Notion already could understand and take the relevant insights form this. it's full system so each part (and each video) is inter-related. Thanks!
A very simple thing that is so helpful to me is the "next up" status option. I didn't realize until now how often I'm keeping in my head which of the content items I want to work on are actually next in line. Goes for tasks and vaults (e.g. book vault) as well. Thank you.
do u have this template? i cant find it anywhere
August, I resonated with your content crazily. You know what? Yesterday CZcams recommended your content and binge-watched your videos till 5a.m and today right from 10am, I'm full-on implementation. The _perfect_ setup!As a creator, I have plenty of blogs and CZcams channels. How can we manage all those in a single database? As of now, we have separate databases for each of our assets. Each of these content formats has different statuses, and also templates. For example, for one blog we have 10s of templates for different blog formats. We also have *a content manager and writers working on them. We create separate DB for each asset* to not let freelance writers we hire sneak into my say FB post ideas. But according to the framework you presented, it's nice to have a single master production DB (is it only to help linking tasks to content templates?).
Thanks for everything. Much love.
Another super video August. Thanks so much. Whilst I don't have "content" production in the same forms as you - the ideas from this will work perfectly with my work production and the different areas within that which I have. Bringing kanban board functionality into the views of how the work is progressing will be super useful. Really appreciate all the work you put into these videos especially as so much of your system aligns with where I was trying to get with Notion.
Excellent Gary, you totally get it -- this can be applied to many things other than Content. Content is just an example here. Very happy to hear this is resonating with you!
August Bradley : Notion Productivity - something you might think of adding into one of your videos is how much you do from your phone. The tips you gave with action items was great. I now have three dedicated “buttons” to get into - tasks, journal, daily habit sections. But more of a “ways I (August) input / interact with Notion and the “Life Operating System” during the day on my phone. Might be quite informative. Just a thought. Anyway have a super day.
@@garyabbott6115 Good idea!
Great! Looking forward to the next vid :)
Coming soon!
Notion is my favorite app, please don't stop making content
Mine too. And I can't stop, I'm addicted to making content 😎. Thanks Monica!
Oh man... I have been waiting for this one and it's finally here! And, OMG I'm going to be hours applying this -- uprooting my cadged together, ineffective ways of accomplishing content production and replacing it with this sleek, effective, **efficient** Content Production Machine which... dare I say it -- dahmn August -- it's just plain sexy!
But put in the time I will bc August, my friend -- you and your landmark Notion systems have only made ME, my business and my confidence and trust in my new systems grow over the short time since I found you online.
It is the Lamborghini Countach of not only the Notionverse but any production or project management system out there.
Heh... just had a thought -- you should call these "August Notion Systems" or something like that bc it's not only your name but also the most apt adjective for their impact.
Ok... gonna go bc I'm blathering and gushing at the same time at the same time like a damn fanboy.
Again... thank you for not only this one but the whole Notion series and the critical systems thinking thought leader pieces in your newsletter.
Get back to work, focus! The main thing is to keep the main thing the main thing.
So I've spent the last 5 days tearing through your videos. I've had Notion for quite awhile and had been using it for some workflows, but it became clear *very* quickly that I was underutilizing it to crazy degrees. I'd already understood that there is a lot of power under the hood, but I wasn't sure exactly how to use it. I'm crappy at creating systems. I am *excellent* at adapting and changing systems to suit me. So you, dear August, are a godsend for me. :)
I'm an author and a freelance editor; I work for individual clients, and I contract with publishers for editorial work; I both attend and organize conventions. So I have a LOT of different workflows to juggle. Your system and your videos brought the realization that I can have EVERYTHING in one place. (Well, almost everything; I still do the core of my writing in Scrivener... sorry... Notion will never replace that!)
I've already got a complete handle on my content creation, and I've spent the last several days converting my paper planning systems to Notion. I haven't quite moved all my Excel tracking stuff over, but I'm kicking around the idea of it, particularly my promo stats, since I can then put snapshots of those on individual book pages. I'll be interested to see how you do different kinds of data tracking, if you do it in Notion.
Anyway, I'm posting my fangirlish comment on this specific video, because I wanted to share that, in addition to using the Content Machine for my online content generation, I copied the whole thing and turned the second one into a Word Machine for my novel creation. Though I still have projects for each novel, the actual content creation part is handled by the Machine, instead of just the Projects db. The novel projects will also include marketing and promos, etc, so having this separate pipeline is really great for seeing where each manuscript is in the creation/editorial process.
So, yeah, thanks SO much for being my unintentional guru. You are fantastic! :D
VG
I do my writing on Scrivener too! We agree there 😎. And YES, fantastic for duplicating the specialty are for your Word Machine - I love that. This segment can be applied in so many more ways than content, I hesitated to call it this in the video, but felt it would be confusing if the title was too generic. Thank you so much for this very thoughtful message, I greatly appreciate it Vanessa!
@@augustbradley I have been a huge Scrivener fan for ages. I'm a Windoze user, and when Scrivener first hit my radar, it was still Mac-only. I waited *years* for that program to be available to me! lol ;) And I use it for pretty much every type of writing, except maybe my newsletters, which I do directly in Convertkit.
Anyway, I've gone a little nuts with Notion and I feel like I've got way too many databases (and properties in them), so my next bit of work is going to be really studying your flowchart and seeing where I can condense databases (maybe one big freelance one to also include both indie clients and contract clients? Not sure) and also use those handy rollups for the higher level Pillar/Value Goals where I can. I mean, I should have done the flowchart thing to begin with, but I'm sort of a "jump in and see how everything works, then figure stuff out later" sort of girl. lol
Again, thank you. ✌
@@venessag-author I use Scrivener on windows too, loving the new beta version! Congrats on your Notion progress.
Amazing video as usual! I've been my variation of PPV daily for a few weeks now and each new video helps refine it further.
Thanks for the content, it's always appreciated. I'm curious to see the Vault series, to compare it with how I interpreted the idea.
My only current issue, which seems to be a common issue, is about having Tasks databases for teams. Basically 1/3 of what I do I'd want to put into a team dashboard, but I don't want the other 2/3rds to be visible. So my only option is to either copy/paste tasks into two databases, or have two Action Databases, one for the team, one for me. Either way it seems really meh to handle. I wish I could link one task to multiple databases, so I could just add a relation to have that task show up in the other database and stay linked. That'd be even better than filtering databases, but I doubt anything like that will happen anytime soon. Maybe I'll just have two action zones and handle them separately, that could work I guess.
Thanks again! Will compare Vaults next time :D
Thanks Michele, and congrats on your progress! Nothing wrong with continually evolving the system. Yes, the lack of privacy and controlling access to some parts of the Action DB is one of the two biggest issues with Notion right now (lack of API is the other). Both will be solved, we just don't know when. But I agree with you on that. The best solution I know is to create a dashboard (an Action Zone) that embeds the two task DB's next to each together (on above the other). So you can see both views in the same screen and can even drag/drop across them. Not perfect, but gets the job done.
Thank you for another great video! Are you going to be doing a video on your Habits and Routines db? Or did you already do one and I missed it?
Amazing YT series!
August - thank you for all your help with Notion. It's really changing my life and business in many ways. I am having trouble seeing the value of this database... it feels redundant. I do create content pieces reguarly but I'm having a hard time seeing the benefit of this database when there's already a projects database AND a "daily tasks" database. Some of the items I'd put in the content production database would ALSO be daily tasks (when scheduled for that day). Can you help me see how this database is needed compared to those others? Thanks!
I hope you come back with the new updates to your notion system ASAP, we need this valuable content to reach a better potential in using notion, it's not just a system, PPV is a way of thinking, a way of living.
Yes absolutely, I'll be getting back specifically into new PPV evolutions. In fact my next video is going to show a much more updated version of the PPV system and specifically how we can apply automations to it. So stay tuned, starting with the next videos, for exactly what you're talking about. Thank you for your feedback and I really appreciate your support! Onward 🚀
Keep these coming in!!!
By the way, did you ever think of having a deliberate practice system built into Notion?
Thanks Jaldeep! I do deliberate practice but just enter that activity into the system as I would anything else. In fact, daily tracking is already there in the system for it. I don't see anything else needed for DP, what did you have in mind to add?
I can't wait to watch the video, but I'm surprised it's not the Annual Review since you've been going through your Dashboard in a pretty methodical manner. I'm not complaining though--this video (along with your Book Vault) is one I've been waiting for!
I probably won't do an Annuals review video until year end. I linked to some resources for Annual Reviews in the Alignment Zone dashboard video. Hope that helps! Thanks for your thoughts David.
@@augustbradley Please consider doing an annual review video sooner. It would be invaluable for those of us who have had a system in place before migrating to your system, and seems like it would be useful in tying up the pipeline section of the system before moving onto vaults.
I, for example, have many elements in limbo between my old system and my your LifeOS system. Though it is working great, I'd love to know about the annual review much sooner than the end of the year so I know what will be handled by your annual review and what I need to tweak for the idiosyncracies of my own system.
Moreover, many of us currently have fewer responsibilities now during the coronavirus economic slowdown period and it presents a unique opportunity for us to do something like an annual review now, whereas we may be busy again by the end of the year :)
@@aadilkader Good thoughts, will consider. In the meantime, search CZcams for "Annual Reviews" and you will find many good ones. They all work to figure out your guiding principles.
As always, thank you so much for the information. Another precious piece of the puzzle (which I have been waiting for a long time), which finds its place.
I made a small customization, which I share because maybe it is useful to others.
I have a blog where I talk about 3 topics, and if I collect ideas in braindump format without sorting them they mix with each other and then it is difficult to find an order.
I've created a field" in the form "select" where I select the topic of the idea. Then I created 3 separate views (filtering the arguments by "state > Potential Idea" and by "category"). Plus an overview without "category" filter, as shown in the video. This way everything finds an order when I need to select the next content to work on.
I am also tempted to add a field "Priority", because in my opinion it is useful to order even more content, I have many ideas :))
... but for now I try to use the system like this and see how it works.
Thanks again August!
Sounds like a great adaptation! Thanks for sharing Agostino, and thank you for the feedback!
Hi Agostino! I'm new to Notion, and my timing is a bit off as I wasn't able to catch the amazing template. Would you mind sharing yours? This would be super helpful to me as I find my way through Notion. Thank you very much!
Hi August, thanks again for these master pieces, I love learning from you and this content is just fantastic.
I do have a question around this workflow specifically, do you remove the associated task to the production pipeline once completed, or do you allow them to add up. I would assume you would need more than one task to accomplish any of these. This leads me to a secondary question which is dependant on your answer. If you do remove those tasks from the PP do you still have them linked to the relevant Project it is supporting and why is it you do not have the PP related to the Project DB (or Goals) . Really interested to hear your answer.
Keep up the great work. Love watching these and implementing your teachings. You are a such a value to this community.
Another excellent video August - you are a natural-born presenter! You videos are so clear to understand and your pace is perfect. For me, a 30 minute video is the perfect time frame. One thing I did find in this video was that your screen resolution was set a little too high, and it was sometimes a tad difficult to see the Notion screens. Maybe this was to allow all of your content to fit the display?
Also, I have taken your advice and started reading the awesome "12 Week Year" which really supports your methodology. I highly recommend this book!
Finally, have you thought about broadcasting a webinar that would act as a workshop, in the same way that Marie Poulin occasionally does? I'm sure that this could be mutually productive, especially given your encyclopaedic knowledge of Notion.
In summary, a very worthwhile video, that I feel was an excellent investment of my time to view.
Thanks Stephen, great ideas! Yes to all of it :) On the screen resolution, I just forgot to change it when I started. I usually work at this resolution here, but enlarge the text elements before recording and I just forgot. I'm now making a check list to not forget again, sorry! I am also planning to do live events, but intend to do so in the community platform I'm creating. I'm hoping that is about 2 or 3 weeks away. Thanks for all your support Stephen!
Excellent! Impressive setup you have created. Impressive use of Notion (as always). I'm building 90% of your setup into my own setup :) I have been looking at Notion for more than a year but never really made the jump. Your videos gave me the inspiration I needed. Thank you very much!
Fantastic Uno, that's awesome! Very happy this helped make things work for you. I love hearing that.
Great video! It will definitely change the way I manage my content creation.
I was windows how you manage the actual content, what are the tools you use to produce videos scripts and blog posts. And most of all how do you link these contents to the Production Machine? Thanks
August, incredible videos I'm so excited about this system. May I ask, where can I get this template? It's not on your site anymore.
**Video Summary**
Intro 0:00
We are going to be looking at the content creation pipeline.
This is not only an example of how to do any kind of content creation, but also how to do any kind of specialized, routine operational projects that are too small to be full projects in your project's database, and/or are too specialized but are more than tasks and have their own needs in terms of database tags, templates, workspace areas.
It's an example of how to do any kind of specialty pipeline/ mini project series that happens on a regular basis; there are many potential applications of this across business or personal use.
This creates a clean look onto that unique operation pipeline especially when there is a high volume of them.
You can think of it more broadly if content creation isn't what you need, but you have other kinds of routine operations in place.
This is also highly connected to the tasks database; anything going through a content creation pipeline is linked through a relation to the tasks database, but they're not actually in the tasks database themselves, they're in their own specialty database: The content creation pipeline.
2:00
Stating from the command center under Business the content production machine dashboard can be accessed.
This is called the content production machine because it is designed to do very high volumes of content production across different mediums written text, video production, audio … it could be anything you create like painting/poetry etc. it doesn’t necessarily have to be artistic, it could be marketing materials, web development.
Anything that is a pipeline of creation of any kind.
2:50 in the navigation system on the side panel the content production machine is under dashboards and the database itself is under pipelines s the production pipeline.
Production pipeline = name of the database
Content Production Machine = name of the dashboard
This dashboard pulls its information entirely from the production pipeline database; it's the only database it looks at. Almost everything in it is a different view or slice from that database.
There are a few exceptions in the form of scratchpad lists for idea generation and note-taking.
Scratchpads 4:00
The four areas at the top are quick scratch pads
In the example here the Notion Series was initially mapped out to be a 25-30 video series
Shows how the ideas are roughly mapped out
There is a place for Video ideas, Newsletter series, and Blog/Article Ideas
Each of which is planned out to develop stories/sequential release of information for bigger pictures over time.
Content Ideas toggle 6:00
This is a list of content ideas
Everything entered into the database here has a status and for items in this toggle it is set to 'potential Idea'
The status sequence is from latest in the sequence to earliest
Ready to post is the end before the item is actually published/completed
Post-Production is 2nd last
Production
Writing
Next up
Scheduled = it has a date when it's planned to enter the system but is not quite up to the 'next up' level.
Potential idea = maybe; hasn't been decided
Anytime August has an idea of something that might be a good newsletter, article, video etc. it is entered and labeled with this which is what the content ideas view is all about.
Idea Generation Resources
Not individual ideas but hubs of ideas e.g. certain websites have lots of ideas
He might list something as a source to go to look at and review to look for individual ideas; this view also filters for such items
It's really helpful to capture ideas for content creation when you have them because it's so easy to forget them.
He will open his phone and throw them in here with a potential tag.
If something strikes him as a really good idea he will give it a Next up tag immediately, or something more urgent.
In production 9:10
This view shows just the items that are in production.
This means an item is either in the writing, production, post-production or Ready to Post.
This isn't actually used that often because the next toggle is really valuable
Production pipeline 9:40
This is the kanban board of this production pipeline.
There aren't a lot of kanban boards in August system mainly because when dealing with action items and things with due dates, the kanban board doesn't work, you can't set by do-dates, you have to set by either single or multi-select. You also cant use formulas to sort the Kanban board.
August prefers to have the items in his task management to flow in automatically without a lot of manual manipulation. This is done by managing items by Do-Date.
In the production pipeline, however, it is very valuable to see where everything is at different stages.
This view shows items earliest in the process to latest. 10:30
Scheduled > Next Up > Writing > Production > Post-Production > Ready to Post
Next up 12:50
Shows a list of items that are queued for next up
These are the same items we see on the next up stage of the kanban board in the previous toggle.
This allows you to evaluate the sequence of the next up items.
Ready to Post 13:42
These items are also in the production pipeline at the end.
It's nice to give them their own view as they can bunch up and it can be difficult to sort them out.
Posted Archive 14:51
Once items are published it is valuable to have an archive of everything published either individually or as a collaboration.
There is a designation for what channel the items go to Tags for youtube, medium, blog etc.
There is a designation for content type; Tags for Notion series, mind and machine etc.
There is a Next Action Date which is the date that he intends to take the next action on this piece of content.
There is an action item relation that links the item to the master tasks database.
The next action date will be the same as the do-date in the action items database.
The 2 will move in parallel.
Additional tip 17:35
The benefit of adding the extra step is it enables this entire system that is only about mapping the content flow.
This clean view is very valuable when producing many different items and not have each of them be a task or a project, but to be linked with each next step of an item moving through the pipeline.
There is a link to the posted content and if there is written content it is included here.
There is an owner assignment in case a stage of production is handed off to somebody else.
Specialty Pipelines
Filtered Views
Next Action Calendar 19:35
This maps out, by date every next action for every piece of content that is in the pipeline.
Next dates are planned out about 2 weeks in advance.
Publishing Calendar 20:45
This calendar has the same items, but sorted by the date they're intended to be published rather than the planned dates for next steps.
Usually August will start with the planned publication date and then work backward to figure out when tasks need to be completed by.
Items can be easily moved and shuffled around in the calendar views.
Clicking on the titles takes you from the embedded view to the database itself.
Sometimes work will be done in the database itself rather than in one of its views.
The embedded view shows only one month, the advantage of going to the database itself is you can scroll through an infinite timeline.
If you are working through 2 different months it can be hard to see how a project is being planned.
This also allows you to see how consistent and prolific you have been.
There are also views for The pipeline board, Potential Idea Board, Master Table 24:10
This entire system is even more powerful when working with a team
The ability to assign different owners as it's going through the pipeline gives you enormous control and overview as a head.
It also works very well on a small scale (the template is already prebuilt for you if you want it).
Content Templates 25:35
August has templates for his Notion Series, M&M episodes, Newsletter, Vid+ Blog
Each of these has their own structure and capabilities
Example Notion series 26:05
Links to YT Channel and Blog
Keywords
Title scratchpad
Link to task database Action items view in template
Filtered to just the items relevant to this piece of content.
Sometimes there is just one action item, but if it's a complex piece of content there will be many steps making this much more valuable.
Once it's posted a certain amount of promotion needs to be done.
This video is also an important marker in this entire series, we have just finished part of a long section on pipelines.
Pipelines are all about actions moving through various stages to get things done in the PPV system.
We have now covered a wide range of pipelines in the system.
Next, we will be looking at vaults
These are about knowledge management and learning where knowledge is aggregated and accumulated giving you insights and building resources for you to draw upon.
The next video will cover some small updates and tweaks to the system before we move deeply into knowledge management.
At that point, we will move into an overview of the PPV system which should hopefully make a lot more sense after having gone deeply into each of the components allowing you to follow along with a more comprehensive explanation. (after we finish the section of the vault).
Thank you for writing this out. It is incredibly difficult to see the options on my ipad screen in the dark mode that it is displayed in.
You are really helping me a lot by sharing written notes. Thank you very much.
As a beginner content creator, this is absolute gold for me! Thank you so much for this. A question if you will, do you also write content here on Notion or use a different platform to manage the actual content? e.g. say a blog post?
Awesome Nik! I do my long form writing in scrivener. Short form in Notion.
I've been struggle adapting this framework with my academic system. Would you recommend use my academic system as a pipeline?
Thanks in advance.
Great Job.!
Hi August, thank you for the very helpful content you have been putting out. It's truly amazing and very much appreciated! Can you provide any update as to when you might be re-releasing the Content Creation template? I just signed up for your newsletter and see that it's not there. Thanks again!
Please release the template once again
YEah same here, would love this template.
OMG! How did I miss that full view of the calendar? I've been struggling with end of the month. Thanks, August.
Cool trick isn't it!
And one more question, August. You didn't mentioned nothing about this "In-Action Studio" category. What is it and for what doed it do? And again, you're amazing!
Get August, did you update this template recently? If so, have you made a video on it yet? I am trying to start a record label and getting this down would be a game changer for me. Thanks again for all the free content!
Hi August, thank you for this explanation and sharing with us ways to be efficient with Notion. I'm curious about the page with a straight line (or underscore lines?) between the Cycles & Reviews and In Development? Has that been covered somewhere in the series? Also, how do you achieve that blank icon?
Notion really needs to update their Kanban functionality. Only being able to set the fields to a multi/select just makes it so much less powerful. Maybe its much more complicated to implement than I think, but it seems like a relatively minor change that would unlock one of their major database views. And while I'm complaining (lol) the other feature I feel they should implement asap is to limit the linked calendar views to a week, or even between specific days. Regardless, great video August.
I agree Jordan and that Kanban limitation frustrated me at first, but then I remembered that the king of Kanban apps, Trello, which is specialized in nothing but Kanban boards is exactly the same with only what are essentially self- labeled selects the only option as board headings - so it is normal for this functionality across other best-in-class software. Nevertheless, we need more flexibility!
Hey August, Thank you for the vidéo. An idea poped up in my head while whatching ! Maybe you could create a trailer for the notion serie, in order to promote your content in a 3 mins like format, which would feature key points from all the videos (With a little catchy music or something). It could be great to share on social media, etc... I don't know if it's a good one and i am no pro, but it migth enhence the channel promotion.
I'd like to do that, will create some version of it. Thanks!
August, your content is fantastic. Thank you. I'm struggling however with keeping track of multiple areas of work where I have admins overseas helping with production. Your dashboard looks like you are allowing your team to have access to all of your personal work as well. Is there a video you have done that shows a way of delegating tasks to your team once you have completed certain steps? For example, I have Video ideas that I shoot, that end up getting turned into blog posts, youtube videos, podcast episodes, etc. Currently, we work with a few Google Sheets but I'm looking to move things over for better archiving for later repurposing. I'm just struggling with assigning tasks based on dependant tasks and keeping them all in workspaces that fit into my OS but that keep certain things private. Help!
Where/how did you find such beautiful images for the top of your pages? I am recreating so much of your structure but that part? That has me stumped! ha
Thank you for such a great series of videos!!
Search for "Fractal Art", it's an amazing rabbit hole to explore!
Hi August. Thanks for sharing this amazing system with us.
How does the "In Action Studio" relate to the content creation database?
Thank you!
"In Action Studio" has been renamed to :"Knowledge Lab Vault", same thing -- see the more recent Knowledge Management videos for that.
Thanks for this video! Awesome, as always. How do you link content to greater projects and goals? Is you goal to produce a series of videos, and you have projects for each specific video? I would be interested to see you approach in organizing content production in terms of projects!
Yes, there are continent output goals. Creation of content moves us toward completing those goals.
Man... I starting to feel a bit guilty taking all this life and business-changing content you're producing for us, August -- but I don't feel like I'm reciprocating... giving anything back.
I... and we (I was in a private FB chat earlier this week discussing the impact of your Notion approach, so I know I'm not the only one feeling this way) apprentice your hard work, so -- August, what can I/We do to help and support you?
How can WE give back?
Thanks Walter, spreading the word helps a lot. I will be rolling out some products over the next few months -- first a membership community (with a low price) then courses. The idea is to provide more access to me and more direct coaching at various levels, plus get more discussion across people in the community (YT comments here do not do that well). Then the course will be even greater access. Right now all I offer is high level coaching/consulting, but want some more accessible access points.
What are some other examples how you guys have been adapting this template? He says it's for any speciality pipeline purpose - I'm curious how viewers have adapted it
Has the content pipeline template been upgraded yet? Can't wait to get it from the template pack to try it out.
It's undergoing extensive testing, as I'm currently ramping up content production again. It's being refined regularly as I test it further and further, with more content in the pipeline. Once I have it fully optimized, I'll share it. I'm working out all the inefficiencies and making it the most powerful content engine ever, but that takes time and a lot of testing - which is all underway!
Hi, August awesome serious I cannot stop watching it the whole day.
Just quick question on Status in your Content production pipeline. Your last status is Post Archive and I wonder why do you not have Post Performance when you have content published? Don't you want to track and see which content is performing well after some time (the first week, the first month, overall, etc) so you can make more of good performing content and boost your watch time or subscribers number or whatever is your goal. Maybe you use analytics from the platforms where you publish: CZcams Analytics, Google Analytics, Google Search Console etc.
Another great video, August, thank you. Out of interest, is there a reason you don't embed the video under the relevant content items? Curious as to why you include the text for written content, but not the embed for video content.
Nothing wrong with doing that, I usually prefer to view the video in its posted context so I can see any comments and discussion around it -- so I would rather link to it in YT for example than view an embed in Notion. But nothing wring with embedding it. The main reason I post the written text is so I can search for it later if I can't remember when/where it was posted. Text helps the search function, video embeds do not.
@@augustbradley Thanks August - I so appreciate these videos!
Thanks for the great video as always
You and I seem to define projects differently - whereas I use the Getting Things Done definition of "Anything with more than one task/action item is a Project", you clearly have a much higher bar for making something a project.
So, my question is, how would you decide what is a project, what is a series of tasks, and what is an item not big enough to be a project so it needs its own "specialised" dashboard and database like you have with this content production database?
I ask this because watching your video has opened up multiple possibilities for different specialised databases I could make for repetitive "projects" which aren't quite big enough to be projects, but whose actions could last years, so they could benefit from having a specialised database
If you can keep two or three small and short tasks in your mind and not loose track of them, just do them quickly as tasks -- no need to add a massive number of small Projects to oversee just for that. The line is whether you can keep track of them in your head easily. The GTD bar David Allen set was way too low on Projects IMO, it would lead to a crazy number of projects. Unnecessary.
The decision for a "specialty pipeline" like the Content Pipeline is based on whether you have a routine, frequent and very consistent type of action item that needs to be tracked through stages. Would looking at all the items of this type at their various stages together be helpful? If so, make a specialty pipeline. Otherwise, keep those items in your task/project system.
@@augustbradley Thank you. That clears things up nicely
Is there an ETA for when the template will be updated?
I'm having a hard time understanding the difference between the productions database and the projects database
Is there a significant benefit to having them split up into different databases, compared to joining them into one single database, and then accessing each through different filtered views?
Hi August! This is a really great piece of content...I am setting a sales pipeline and have minimum CRM functionality in our company (having the 2 of them integrated with each other), but I could not find a good template to start with on notion. Any chance you're going to start working on CRM/pipelines later on? If you have a pending project in the area, I'd be glad to cooperate on it!
On a separate note : which program are you using to record your screen + webcam (I love that you make a circle cutout to leave more space for content, just curious which program does the circle cutout so well)
HI Maksim! My CRM is integrated with my Client Operations database, which includes pre-sale leads as well as existing and past clients. It's all in one DB.
I'm using Vmix for recording.
Hi, Would you please help me solving my problem ? here is: I am thinking to deliver the courses through the notion but how to do course sequencing inside notion (a learner should go through them one by one as designed by coach).
I signed up for your templates because I wanted this template but it's not on there.
Just wondering how you suggest planning/logging smaller social media posts like Instagram for example that involve daily or maybe even two posts a day? Would it be good to include this in the production pipeline or would it crowd up too quickly?
I think that would be too small for this, I would add those to a daily habit/routine. Set a specific time each day for a fixed duration and each day do the social media posts then -- add them to software that can schedule their delivery at spaced intervals (like Hootsuite). I don't see those as tasks, but rather a Habit/routine. Good question Samuel.
@@augustbradley Appreciate the quick response August, thank you!
August, thank you very much for this content. I just signed up to the newsletter and couldn’t find the Content Pipeline template there. Any chance it will be up again?
Hi Caio, we're working on a new updated version of the Content Pipeline (this video is 2 years old). While the principles of the design in it is still the best I've seen in a Notion content pipeline setup, we have enhancements coming!
@@augustbradley Ah! I'd love to get my hands on the new template. I've been searching for this one for a while.
How do I link it to the Action Zone? Total noob here haha
Is this template still availible anywhere? I can't find it even after subscribing and scowering the interwbs! Thanks in advance!
The link to download this template is not on the page. I've signed up and downloaded other templates, but can't find this one.
Hi, August!
I didn't find this template at the link in the description. There are others, like the Daily Action Zone and Annual Review & Planning, but nothing on Content Production Machine. Am I missing something or it's no more available? Thank you for this, you are awesome!
Hi Leandro. This video was posted a couple years ago. The Content Creation template was removed a while ago as we're enhancing it for re-release soon. Thank you for your interest!
@@augustbradley Any idea when this will be re-released?
@@EvansTrucking Juggling a lot right now, need to build up the team first so I can get back to focusing on things like this. I run a company, not just a Notion creator, so will get to it as soon as I can. Have a lot of ideas for it.
@@augustbradley Much appreciated for the response. Saw the production pipeline and I dang near yelped with glee. I subbed here and on Twitter. Great work.
Thanks again for the reply.
Conceptual question about the system set-up: why in the Goal Outcome db, you don't include a relation to Pipelines (where the Content Creation Pipeline would be associated) but only to Projects & Habits?
Nothing is connected to thee "Pipelines" page, it's just an organizational folder for the left-side navigation. You can connect Pillars to anything you find useful. I connect Pillars to Habits & Routines because the serve and deliver on advancing Pillars. Same with Goals. Content Creation is too low level and specific and frequent to bother connecting to the same Pillar each time. But Content is connected to projects, which are connected to Goals & Pillars. Hope that helps.
@@augustbradley 100%. it really boils down to how each person thinks about its workflow and what helps focus. I had my system 80% developed but was struggling to isolate and create a workflow around these low-level, recurrent, and specific tasks. After watching this video I added a handful of context-specific pipelines which really go well with my working style and now my workspace feels even more organized and coherent.
have you considered rolling Pillars down to Projects and then Action Items, so you would just have to select the Project the action belongs to and the Pillar would be automatically selected? I guess the same goes with Goal Outcomes
in a nutshell, another great video filed of tremendously impactful content.
Thanks, August, I have no idea how you find the time to answer so many comments but definitely will not miss the chance to reach out on twitter 😄
@@paoloap. I've dropped Pillars from Action items, too tedious and not important enough. I'm doing what you just mentioned in another way -- Actions are connecting to Projects and automatically rolling-up Goal Outcomes. Projects are connecting to Goal Outcomes and rolling up Value Goals. Goals Outcomes are connecting to Value goals and rolling up Pillars. It's all in the next video!
At 17:32 , Instead of assigning a Next Action date, isn't it simpler to rollup the date assigned to the Action Item linked instead of assigning the date twice for both the Next Action date AND the Action Item?
Thank you once again for sharing all this incredibly valuable information!
I do roll them up that way, but use it as a guide to keep the dates in sync. I can't use the rollup itself because it won't show on the calendar view in the Content Dashboard, and I am planning Next Dates for more content items long before they are Action Items in the Action Zone, Certainly good thinking and a good suggestion!
@@augustbradley omg thank you 🥹
August where'd you get beautiful photos and icons
From artist friends and in Art compilations online.
I'm about to implement this but I had a question before I do so. As a marketer I need to have a content production pipeline for work but I also want to build one for personal content creation that I'm planning to start later this year. In addition to that there is potential to do freelance content creation for clients down the line (writing, photo, video etc). Would you recommend an all encompassing pipeline or a per-client based system treating both work and self as "larger" clients? I worry that my production pipeline as one big pipeline might become cluttered and create a lack of focus.
It depends. If I were doing all the production across all thee end uses/clients, or me and my internal team -- I'd do one content pipeline dashboard. If you are doing a high volume of content for a specific client and they are involved in the production along the way, then I would have a separate one for them. It really comes down to who is involved in the production pipeline along the way, if it's the same creation team then one board regardless of end use. In this case have a single select property to indicate which each content it is for. The board becomes a coordination tool for the production team, end purpose is less relevant. If you are a one person team, then just have one board.
@@augustbradley Awesome! Thanks for the insight.
August great content! I think I am missing something? I've signed up for the newsletter and want to download the "Content Production Machine" template but it is not in the newsletter that was sent to me. Can you guide me in the right direction? Thanks again for all your great teaching.
Thanks Shane! That video is from back in June 2020, back then there was content template but it is no longer part of the pack - I'm making changes to it and plan to release a new one hopefully soon! Sorry about the timing on that.
@@augustbradley Okay great thanks for such a quick response. Your series is amazing. I've be using GTD in Evernote since 2009 and I've always thought there is a more efficient path. I'm now switching all my day to day work over to Notion. It's easy to do that since your teaching skills are on point. I'll be waiting for the updates and in the mean time I'll be watching your videos over and over. The engagement on your content is insane because this is more than a productivity system. This is a turning point movement! What we all have been waiting for. When they look back in the history books they will say that there was this one man that figured it out and we'll all know his name!
Ha! Thanks Shane, it makes me incredibly happy to hear it’s having a big positive impact. Keep up the amazing work!
Btw, obviously your schedule is your schedule annnd... I would not mind it one bit if you took a little longer than usual before cranking out your next masterclass training, so I can get a chance to fully APPLY and integrate this training into my workflow. Just sayin', ok, brother? 😉 It would not suck to have extra time to digest and apply. I doubt I'm the only one who feels this way.
The CZcams algorithm disagrees 😀, I serve the algorithm. Just kidding, I'm looking forward to getting the main Notion system out then expanding to some other types of related content.
@August, I have a couple of questions now I've been through this training.
At around the 3:52m mark, you make the distinction between the Production Pipeline being the name of the database, which should be placed in Pipelines, and since the Content Production Machine is a dashboard, then naturally it belongs under Dashboards.
Then you go on to say that the Production Pipeline database is embedded in the template with the dashboard.
Is the intent then for us to un-embed the dashboard from the db and separate them to their categories?
The Production Pipeline is embedded inside the dashboard in the template so that it can all duplicate together, otherwise the connection to the DB would break. That;s the only reason. You can move it out into Pipelines once you've duplicated the template.
@@augustbradley Ok, thanks, boss. I got it all sorted out now. I hadn't looked closely enough to see that all of them in the dashboard were relational slice-&-dice views of the db and only one was the genuine db. Then it was a simple matter of duplicating the template, ripping out, all save for the production db and then reestablishing links back to the content machine dashboard.
I did not know I could do that and felt like such a Notion stud afterwards. Years of having nightmare flirts with MS Access and Project taught me to be gun-shy of that kind of experimentation. Notion is very forgiving of my "Hey, what happens if I push this button?" approach.
Thank you. Great learning experience! I know know how to fish better instead of being given a fish for the day.
@@walterterry9970 Right on Walter!
I am a 42 year old man that dances 10 minutes every 10-12 years... and I surprised myself ''dancing'' on my way to the computer to watch this series yesterday. Just sayin'.
Is this template not offered to the the email list anymore?
I'm updating to release again soon.
Hi. Kindly post a link to this template.
Hi Dr. Norma Love-Schropshire. That video is from back in June 2020, back then there was content template but it is no longer part of the pack - I'm making changes to it and plan to release a new one hopefully soon! Sorry about the timing on that.
Does anyone have the link to the video with Francesco?
Here yo go Yan, all my appearances on other channels are on the home page of my channel in their own playlist, this is the one you asked for: czcams.com/video/JeUPihMsCnE/video.html
@@augustbradley Thank you! And I'll check your home page for additional appearances!
who has this template????/ i can't find it anywhere
I'm looking for it, too. Right now I'm building it myself
If you do everything in notion then why do you have evernote in your bar?
They're two different apps for two different purposes. I use them both, each in their lane. Notion has the much broader range of functions. Evernote is now more specialized and niche in my system, but still plays a role. I will never go back to Evernote for the 85% that has been replaced by Notion.
Evernote is the dump-everything-in-without-thinking-about-it shoebox, just in case I might want it later. Evernote is good at bubbling things up through it's machine learning pattern recognition, and good at capture (with tagging) and has very good search.
Notion is for anything I'm actively working on, knowledge & info management tied to active projects and life pillars. Notion is save it to use it now, Evernote is save it to maybe someday use it (at which point I would bring it over to Notion).
This is just regarding info and media capture/storage, which is all Evernote really does. Notion of course does much more than that.
@@augustbradley
oh, I get it now. But I just don't want to touch evernote, I think I am too cool for it lol. But why do you use Roam tho?
@@Enacaus I don't use Roam anymore.
@@augustbradley oh okay nevermind thanks
Something I started realizing where Evernote and Todoist still fit: offline mode. Notion is notoriously bad with offline mode / poor reception.
you should still make this template available until the new one is completed as this isn't adding value
Can I still find this templet somewhere? Tried looking in your current offerings and it seems it's no longer.
Yes I was wondering the same thing!
I'm planning a redesign and new video on this. Hope to get it scheduled into production soon!
@@augustbradley eagerly waiting for it
:)
why isnt the link working for the templates in your bio?
Not clear on what you're talking about, there is no link to my templates in my CZcams bio. What bio and what link are you referring to?
August Bradley : Notion Productivity in your bio under this vid it says get my this notion template and newsletter??
@@hasan_usman Ah, in the show notes under the video. The link is working for me, here it is again if this helps (and it's in every video's show notes): www.mindandmachine.io/notion-templates
August Bradley : Notion Productivity thank you i don’t know why that one wand twirling for me but this one is
Thanks for this August! Can't find the production pipeline template among the templates after subscribing to your newsletter.. Did anyone find it? / Can anyone share it?
I'm working on an updated version, this video was a few years ago and the template pack changes over the years. Excited to update it!
That's great! will keep an eye on your Twitter profile for any updates on the templates
Template please?
Take a breath.
I sent a help email. I subscribed to your email list and I can't find this template. Please link it to me/ email me asap I can't wait to use it!!!!!!!!!