The BEST Meeting Etiquette Tips (how to run effective meetings)

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This is a video about how we can have successful meetings when we organise them as a meeting organiser, when we are invited to meetings as a participant and also how to start working with a 4D meeting framework - DEFINE, DEVELOP, DECIDE AND DO to ensure you are pro at managing meetings that everyone enjoys and finds value in.
Brainstorming does not work -
hbr.org/2015/03/why-group-bra...
www.forbes.com/sites/rochelle...
🎥 Video chapters
00:00 Intro
01:55 You as a meeting participant
04:40 You as a meeting organiser
08:35 Meeting Toolkit
09:05 4D Meeting Framework
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How are you coping with meetings and how do you manage them?
High level information on meetings - shocking stats - blog.otter.ai/meeting-statistics/
- 11 million meetings are held each day, which means that 55 million meetings are held per week, and 220 million meetings are held per year.
- 15% of an organization’s time is spent in meetings, which has increased every year since 2008.
- It has been observed that middle managers spend 35% of their time in meetings.
- The employees in upper management spend 50% of their time in meetings.
- Research suggests that employees spend 4 hours per week, preparing for status update meetings.
- A recent survey found that 67% of employees complain that spending too much time in meetings hinders them from being productive at work.
- More than 35% of employees found that they waste 2 to 5 hours per day on meetings and calls, but they achieve nothing to show.
- A recent survey by renowned researchers from Harvard Business School found that employees have been attending more virtual meetings than in-person.
- It was also observed that the number of meetings attended by a worker on average rose by 13.5%.
- The researchers found a 20.1% decrease in the average length of meetings.
- The average meeting count rose from 5.9 meetings, which were observed before the lockdown, to 6.9 meetings.
- In 2020, 36% of the meetings’ duration was evaluated to be 30 minutes, while only 20% of meetings ran for one hour.
- The second most common meeting length was 15 minutes for 31% of the meetings held.
- 44% of the group meetings in 2020 were limited to 4 to 7 people, while 24% of the meetings held fewer participants ranging from 4 to 5.
- Most employees attend 62 meetings per month, where half of the meetings are a complete waste of time.
- Executives consider 67% of meetings a complete failure in communicating the sole purpose of conducting them.
- A survey suggests that 92% of employees find themselves multitasking during meetings.
- 41% of respondents confess that they often multitask or all the time during a meeting.
- 69% of employees check their email frequently during a meeting
- 49% of employees admitted that they do other unrelated work during meetings rather than paying attention to the meeting agenda.
- A report suggests that 91% of employees daydreamed during their meetings. In comparison, 45% felt overwhelmed by the sheer number of meetings they attended.
- A survey of 182 senior managers found that 71% of them feel that meetings are unproductive.
- 45% of senior executives feel that productivity can be increased among the workforce only if meetings were limited to at least one day a week.
- Managers and professionals lose 30% of their time in meetings that they could have invested in other productive tasks.
- Ineffective meetings make professionals lose 31 hours every month, which sums up to 4 working days.
- Sitting in useless meetings drains an employee off their energy, brainpower, and stamina. After coming out of an unproductive meeting, an employee needs some time to recover, affecting their productivity.
- 44% of participants in a survey said that sudden or unscheduled meetings mean that they do not have enough time to focus on their work.
- 95% of meeting attendees lose focus and miss parts of the meeting, while 39% doze off at meetings.
- A survey of 6,500 people from the USA, UK, and Germany found that among the 19 million meetings that were observed, the ineffective meetings cost up to $399 billion in the US and $58 billion in the UK.
- Ineffective meetings cost up to $70 to $283 billion to the US economy.
- Suppose an average employee is making $60,000 per year and a company has 100 employees. In that case, the cost of meetings rises to $2,250,000, while the cost of unproductive meetings per year is $751,500.
- 80% of respondents say that communicating virtually makes them more strategic with their daily work.
- 76% of professionals prefer face to face communication during meetings rather than calls or video conferencing.
- 7% of respondents prefer conference calls.
- 5% of the participants chose video calls as their preferred channel of communication.
- 4% of the respondents prefer instant messaging to communicate during meetings.
- 95% of professionals deem meeting in person more effective in fostering relationships at work.
- Over 47% of professionals feel that instant messaging is better at building relationships at work.