BEST Productive Time Blocking Setup for Notion | Step-by-step Tutorial + Free Template
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- čas přidán 9. 07. 2024
- Hi Everyone!
In this video, we wanted to show you how to time block in Notion. Time blocking is a great productivity technique that helps you manage your time effectively and focus on your tasks. By allocating specific time slots for different activities, you can prioritize your work and optimize your time spent during the day.
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✨Time Stamps✨
0:00 Intro
0:25 Set up page layout in Notion
1:08 Time block in calendar view database
3:08 Use formula to show time slot
5:15 Sort your activities by ascending time and date
5:48 Add more example activities
6:28 Add different view options
6:57 Timeblock in weekly board view
8:00 Timeblock in today board view
9:13 Timeblock in table view
10:06 Timeblock in list view
11:00 Best time blocking tips
✨Download our templates ?✨
For the finished version of the template, you can grab it here. Make sure to add code TBLOCK100 during checkout to get it for free:theorganizednotebook.com/time...
✨Time Slot Formula✨
style(formatDate(prop("Date").dateStart(), "H:mm - ") + formatDate(prop("Date").dateEnd(), "H:mm"),"b","u","gray_background")
The Organized Notebook 🗓💼
Link-in-bio: bit.ly/organizednotebook
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❗️* This video is not sponsored by Notion
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#notion #notiontemplate #timeblocking
@The Organized Notebook - Věda a technologie
✨Download our templates
For the finished version of the template, you can grab it here. Make sure to add code TBLOCK100 during checkout to get it for free theorganizednotebook.com/time-blocking-notion-bwm/
this is exactly what I need ❤
Thank you so much for watching! Glad to hear it was helpful!
Thank you so much for this amazing tutorial!
Glad it was helpful!
Such an excellent presentation! Thank you!
We're glad to hear that it was helpful! Thanks for watching our videos!
i love it. Thank you
Thank you so much for watching
Wow amazing. You made it easy thanks.
You’re welcome 😊
GREAT VIDEO!!!
Glad you enjoyed it! 🤍
Hello! This tutorial was so helpful, just what I needed! Question, after I added additional time slots I noticed the time was reading as 24 hour. I did check the property and the 12 hour was ticked, but I am still seeing time in 24 hour time. Any recommendations how to troubleshoot?
Hi! Thank you so much for watching our video! The reason it is showing as 24 hour could be the formula, could you try something like this in the formula:
style(formatDate(prop("Date").dateStart(), "h:mm A - ") + formatDate(prop("Date").dateEnd(), "h:mm A"),"b","u","gray_background")
Hope this helps!
Thanks so much. I bought the template because I thought it was the complete one, but not, it is the simple One. Where is it the One you can add tasks from the database? Thanks
Thank you so much for reaching out to us! Are you looking for the Ultimate time blocking template like this one: theorganizednotebook.com/products/ultimate-time-block-notion-template?_pos=1&_sid=b9a5cfa17&_ss=r You should be able to move tasks into the time blocks with this template! Feel free to take a look at the tutorial video here to make sure whether it is what you're looking for: czcams.com/video/sOoS9gtcG0Y/video.html
Thank u so much! Thats exactly what I was looking for! but i have a question: How would you add a repetitive activity for example a class? I try to add a repet template for this task but I don't know how to save the same time but in a different date :( if that make sense. I hope u can help me
Thank you for watching our video! If you need to add a repeated activity, you could try adding it as a recurring database template. This however will not allow you to see the event until a specified time. You can see our recurring tasks tutorial here: czcams.com/video/Jq9XYNOjk2E/video.html Hope this is helpful! Feel free to let us know if you have any further questions!
Thank you for this! Question though... How would you display something that is "All Day"?
Thank you for watching our videos! If you want to display something All Day you can either add the start and end time as 12:00am - 11:59pm to block the whole day or you could simply add it as a date-only event and you will see it marked as 00:00 - 00-00 on the block of the schedule. Hope this helps!
if(formatDate(prop("Date"), "HH:mm") == "00:00" and not contains(format(prop("Date")), "0:00") or contains(format(prop("Date")), "12:00 AM"), "", style(formatDate(prop("Date").dateStart(), "H:mm - ") + formatDate(prop("Date").dateEnd(), "H:mm"),"b","u","gray_background"))
Is there a way to make recurring times automatically populate on the days/weeks as opposed to duplicating them constantly?
Thank you for watching our video! Unfortunately it is not possible to populate automatically based on a repeated schedule at one time. However, you can set up a recurring template inside the database in order for it to appear at a designated time each day, week, month, etc. We have a tutorial on this here: czcams.com/video/Jq9XYNOjk2E/video.html Hope this helps, and let us know if you have any further questions!
I'm having difficulty organizing the schedules because whenever I want to set a schedule that's different from another, the formula just leaves it the same for everyone. How can I resolve this?
Thank you for watching our video! The formula is designed only to show the start and end time so that it looks cleaner (view only). If you need to change the time we recommend you to make sure to go through the date property and choose “end date” so you can add a specific start and end time! Hope this helps and let us know if you have further questions!
Can you connect this calendar to a regular IOS or Android calendar ? So its synchronized? So if you have your calendar in your phone , you'll see all this ?
Unfortunately it is difficult to integrate and connect the different calendar apps. One way is to find out if its possible to use a third party to sync the two calendars. We’ve shown how to connect Notion to google calendar if you’re interested here: czcams.com/video/Q3rWLKDbFus/video.htmlsi=r-a7EBs6jURJPScU
I see@@theorganizednotebook , Back in the days I use to work with a calendar for my client booking system were the clients were able to book a slot in the studio they rented. and it automaticly sent me an notification of a new booking and the client got a confirmation email , I manually set up all the dates available in the back end or Squarespace since this was a app to squarespace called Acuity Scheduling, would you be able to build yourself something like that in Notion? SO in stead of syncing to google maybe each team member can add their time were they're available ?
Hi, we recently did a workshop on Time-Blocking and we think it might be helpful to you. Please check it out here: czcams.com/video/BBYkE-LMw9I/video.html
Hope this helps!
if anyone is annoyed by seeing “0000-0000” on all-day events, you can use the following so such events do not display a time at all
if(formatDate(prop("Date"), "HH:mm") == "00:00" and not contains(format(prop("Date")), "0:00") or contains(format(prop("Date")), "12:00 AM"), "", style(formatDate(prop("Date").dateStart(), "H:mm - ") + formatDate(prop("Date").dateEnd(), "H:mm"),"b","u","gray_background"))
Thank you for watching the video and for sharing this formula! 😊