How to Prioritize Tasks Effectively: GET THINGS DONE ✔
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- čas přidán 7. 06. 2024
- Learn how to manage your tasks effectively for school, work, social and life - so you know how to be productive with your time. By knowing how get things done effectively you can improve your time management skills and become more productive.
Do you have a lot of things to do, but you’re feeling overwhelmed and don’t know where to start? This video will show you a simple way to prioritize your tasks in the right order, so you can be more productive and have time for the things that matters in your life.
There are 2 factors that define what we do: urgent and important.
- Urgent means that it requires your attention right now and has immediate consequences.
- Important is anything that helps us achieve our own long-term goals and values. These are the things that will have a big impact on your life. However, since they do not have a clear deadline and the consequences of not doing them doesn't appear right away, it's easier to tell yourself "you'll do it later”.
The first step is of prioritizing is to write a list of all the things you need to get done.
The next step is to put each task on your list into one of the following categories:
THE EISENHOWER MATRIX
Steven Covey also wrote about this process in his book "7 habits of highly effective people". This method helps you to quickly identify the activities that you should focus on when you’re under time pressure and it keeps you on track with your long-term goals.
BOX 1: important and urgent
Example: project deadlines, medical emergencies and problems.
Strategy: Do it NOW.
BOX 2: -important and not urgent
Example: health, relationships and dreams.
Strategy: Schedule and do it as soon as possible.
BOX 3: urgent and not important activities
Example: interruptions, random phone calls/texts, unimportant emails.
Strategy: Reschedule or delegate
BOX 4: not urgent and not important
Example: watching TV, checking social media and other time wasters.
Strategy: Do it later or avoid it completely!
Once you know your priorities, organize your life around them. Your actions reflect your priorities and in order to say yes to them, you have to be willing to say no to something else. We all have 24 hours. You always have time to do what you believe is important. It's about respecting your time. And setting your priorities right is a great way to start!
Thank you for watching and I'll talk to you next time! :)
"To change your life - change your priorities."
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Thank you for watching! Please comment and share your thoughts about this video.
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I can relate to"Later becomes never" lol😂😂😂
Me too😅
Lol me too or later can me time to go to bed as well lol. 🤣 but im breaking out alot if habits
Same😂😂
Too well😔
same here
Thank you for respecting our time and delivering this great content in about 3 mins. Many other channels would have delivered the same content and dragged it our unnecessarily for 20-30 mins. Thank you.
Excellent video! It is really necessary to prioritize the tasks, so that you will be able to focus on one task at a time.
Thank you very much Maureen O'Connell! Yes, prioritizing is really the key when it comes to managing our tasks, time and focus in the best way possible. Appreciate you for watching and for leaving a comment!
This video is awesome, short and sweet👌🏿
Excellent video! It goes straight to the point and very well articulated. Thank you!!
This definitely helps me when trying to figure out how to organize my tasks
I learn a lot from this prioritized task about urgent, long-term and short turn go the film was very educational to me
A channel with more information and tips according to my need...!
Wow… short yet veryy informative and enlighting
Thank you, I shared your video in our meetings. They appreciate it and this will help them in prioritizing activities in life.
Thank you. ...,,found this channel by chance... great guidelines 👍
Another excellent video as always all one could ask for.Really creative set up and art style.Enjoyable,smooth,narration.Interesting topics well conversed about.What more can one want in a video.Im really enjoying your videos and I am looking forward seeing the growth of this channel and I know one day you'll have a strong community behind you.tá tú ar mhuin na mhuice mar a deirtear.You are doing really well in Irish.Love from Ireland.
the Irish wolfhound Thank you so much for all the love and support!! Really appreciate your feedback, great to see you coming back and leaving a positive comment :) I wish you a wonderful week!
Your videos are so good and motivational! I guess I am going to recommend your channel to many people.. thank you for presenting such content. ❤
Thank you vedika kedia ! Your comment means a lot. ❤ I appreciate you for being here and watching! :)
Also they are shorter than other videos about productivity. Thanks for this
Just found your channel! I love it
Hi and welcome Maddy Mulligan ! Thank you
I shared this to Lott many friends and its helpful too.god bless you ❣️
It is an amazing speech :-)
Wonderful video! This clears up so much about my goal setting lists :D Also, you have a lovely voice :)
Thank you SoulBladeM ! What a lovely comment :) Good luck with your goals!
This was the most helpful video I found! Thanks so much!! 🤗
Facing consequences for lack of priorities . But I’ll reap the rewards of prioritizing
So glad i found this channel!!💜
So glad that YOU are here! Thank you for subscribing ❤️
wowww! today i found a wonderful channel...great content nd what i liked the most was that u actually talked to the main point without letting others time wasted...yeah i m your new subscriber..
Wow, thank you so much! 😊
I will (hopefully consistently) try this method out ! I will come back to this comment in the future and give feedback.
Great content and on point delivery. Thanks
Thank you, very well explain.
Thank you for the video ma'am! It helps quite a lot
Thank you, This video added some values in my life.😊
Great video 👏
Right on time!
Great content!! I've applied something else in my daily routines organization! Keep it up!! Great CZcamsr with Amazing and Valuable Content!!
Aww.. thank you so much!! Happy to hear that my videos are adding value to your daily life. 😊
You're very welcome! I like the way you research these topics, they're always specific and rich on great info!! Keep it up! I admire your Content, really effective!
Thank you for making this video
Thank you for the advice! I'll start doing so! Because I'm always procrastinating in the important and urgent task that's why My to do list so big and I don't accomplish anything :/
You're welcome Rony Zelaya ! Procrastination makes us spend more time in the red or yellow box, keeping you "busy" instead of productive. Focus on taking one step at a time and you will eventually get that to do list done ;) I wish you a happy and productive week!
Ways To Grow I wish you the same! So you can bring more of this type of amazing videos.
Very nice!Thank you!
Very simple and straight to the point. Thanks for this
You're very welcome. Thank you for watching!✨
Beautiful video..clearly elaborated about priority...bring some video related to small kids studies how they can prepare themselves as every month there are tests...thxs God Bless..
hi, very effective & usefull
Thank you!!!
I really liked the video it's really helpful 😊 thank you
Thanks your coaching and help me University work
God bless you nice lady❤
Perfect video, thank you very much!
Thank you so much! Appreciate you for watching 🌸
Hi, madam today after watching this video I have subscribed to your channel and read all the comments of you and others, I found this video helpful for me. I found myself on reacting mode and now trying to switch to acting mode...thank you very much for the video
Thank you very much.
Nice & simple. Cheers!
Thank you very much. 🙏Glad you liked it!
I still get overwhelmed. I am too detailed. I just take things as they come to me. When i write things down i forget about them.
Thank you!
Wow.i am your new subscriber.you deserve millions of subscriber.keep trying and you will get what you want.🥰
You are brilliant, great video thank you
Thank you so much Nina for those kind words! Appreciate you for watching ✨
super helpful! thanks!
Excellent explanation!!! 👍
Thank you so much!
Awesome go forward good luck
Thank you for your support!
GREAT EXPLANATION!
Thank you so much Maritza!! ✨
Very Informative
Thank you!
This is very helpful
Wonderful video! This clears up so much about my goal setting lists ..
It is really necessary to prioritize the tasks, so that I will be able to focus on one task at a time.
very very good...Thanks
I'm so glad to hear that, thank you for sharing how this video helped you. 😊 Appreciate you for watching!🌸
just found your channel! great content ! liked subbed !
Thank you so much! ✨
That was very helpful. Thank you!
Glad you found it helpful, thank you for commenting and watching!
@@WaysToGrow pls post videos too
We want videos
Woow this was more informative
Thank you Evalyne 🙏 Appreciate you for watching
Very helpful! Great Video!
Thank you so much Salina!
Thank you.
Thank you Eduard for watching, hope you found it helpful. 😊
thanks a lot
Your videos are amazing
Thank you so much! 😊 🌸 Appreciate you for watching and for leaving a kind comment 🙏
Thank you
Thank you so much
You're very welcome Katrina. Thanks for watching!
amazing
Thanks for that matrix
Hello, I'm a pre-service teacher in South Korea. I would like to ask is it okay to use your video in my class. I'm going to teach some tips for time management, so I think this video would help the students to know how to put their responsibility in the order of importance.
Hello, thank you for your comment. I have replied to your email that you sent, so please check your email.
what's the difference between important and urgent?
What is your advice when the nature of your job requires you to respond to all urgent, non-important tasks? I work in a clinic where my role is direct patient care (urgent and important), but it is also required for us to answer phone calls almost 100% of the time, respond to emails and complete all tasks given to us by supervisors (tasks that come "after patient care" ...but patient care never stops....)These tasks can't be rescheduled or delegated. do they become "urgent and important" because of the consequences of not completing them per the supervisors?
Thanks for your question! Yes exactly! If phone calls and emails are a part of your job, then they also become "urgent and important". However, since patient care is your main priority at all times, you can try to spread out the admin work throughout the day and do them multiple times for a shorter time whenever the amount of patient care is a little less.
When there is a never-ending amount of things to do (and they're all urgent and important), energy management can help a lot. By managing your energy (mental/emotional/physical energy) and making sure that you are taking care of your own well being, you become more efficient when completing your tasks. With low energy, you become more reactive to low priority tasks. Taking breaks also helps with productivity and mental concentration. So remember to take even 3 minutes to collect your thoughts, drink some water, reorganize and breathe in between the tasks.
To avoid feeling overwhelmed by the workload, try to focus on the task in front of you and be 100% in the present moment. Here is another video regarding multitasking that you can watch: czcams.com/video/KP51Xdczi6M/video.html
Hope this answer was helpful!
Thank you so much! this is great advice!!
Where does "returning something to target" fall? Is it urgent if you only have 30 days to return it? Is it important if it's not 1 of your business goals?
Do it now sounds too urgent so I just say needs to get done Today.
I have to delay some important task whenever my seniors ask me to do something. 😖
Sometimes you have to adjust to the situation, which is necessary. Just try to do your best to prioritize your most important tasks from a long-term perspective :) Thanks for watching Ahn Kim!
Ways To Grow Thank you, too. I honestly did this last night from doing todolist then the Eisenhower matrix , lastly I inserted each task to my daily sched. You're a big help really.
This is so wonderful to hear. Glad that you decided to take action after watching this video and that you found it helpful. Appreciate you for sharing that. 😊 Hope your schedule works out well. ✨
The best video In this fucking world
Thank you, glad you enjoyed this video ✨ Appreciate you for watching!
Hello admin of Ways to Grow, I'd like to know whether the task STUDY (meaning reading my textbooks, studying my textbooks) falls on an IMPORTANT & URGENT category or IMPORTANT & NOT URGENT category. Thanks a lot. Please reply me.
Hello and thank you for your question. If you're a full-time student, then the task "study" would generally be categorized as "important & urgent".
Since reading your textbook is an important part of the learning process, what will determine whether it's urgent or not urgent, is how much time you have left to learn the subject. If you're studying multiple courses and have exam #1 in two weeks and exam #2 in two months, then #1 would be "important & urgent" and #2 would be "important & not urgent". That would make exam #1 your top priority to study for right now, but don't forget to also plan in a couple of study sessions for exam #2 throughout your week (so you don't fall behind, procrastinate for weeks and run out of time to prepare). So even though they're both important, make sure to evaluate how much time you actually have to study in order to be well prepared and properly learn it. Hope you found this answer helpful!
If you're looking for some study tips about reading textbooks, revision tips or avoiding distractions while studying - here is a study playlist you can check out: czcams.com/play/PLNyE_-zHqww0Qmv5ofgQZoeHba6m1oCcs.html
@@WaysToGrow Hi, again, admin. Sure, I'll check this playlist out. :)
I'm taking Law at university of DISTANCE education so it means I study most at home but I still need to apply my assignments for the first and second semesters to the university at respective deadlines, which falls on every 4 months, finally, around October, I need to go to the university for answering the end of year examination.
I'm clear enough on 3rd and 4th boxes but I find it hard to distinguish 1st & 2nd boxes.
Q1: Which task should we do first? Important & urgent or Important & not urgent?
Q2: Chore is an "important" task and it has an "IMMEDIATE" consequences so I consider them "urgent".
Study is an "important" task and it has an "GRADUAL" consequences so I consider them "not urgent".
Which task should we prioritize first on a to-do list during a day? Which one should we do first on a to-do list during a day? Chores or study?
Q3: Do you distinguish between "urgent" and "not urgent" tasks by the distance of their deadlines?
a. If I don't take a shower today, then I'd probably be stink tomorrow.=close deadline= important & urgent?
b. If I don't study at my available times during a day, during a week, during a month until I reach the deadlines (tests & exams), I couldn't be able to do well at an exam= distant deadline = Important & not urgent task?
A1) Do the important and urgent (1st box) tasks first. Try to schedule in the important & not urgent (2nd box) tasks as soon as possible.
Preparing for your exam is the main goal and since it has a distant deadline, you can divide it into sub-goals (monthly and weekly goals) that can be translated into daily tasks with more urgent deadlines. By breaking your main goal into clear daily tasks with deadlines, you add the urgency factor that will ensure its completion. In that way, you're turning your study goals into a 1st box task that is important and urgent, even though the deadline is self-imposed.
A2) It depends on the number of chores you have and how much time your study workload will require.
- Since studying for an exam is the main goal with a gradual consequence, you can turn it into a smaller daily study goal with a shorter deadline, making it an important & urgent task.
- Ask yourself if your level of concentration is the best during the morning, afternoon or evening? Depending on your answer, plan your study sessions around those mental energy peak hours and chores during your study breaks. Try to avoid wasting your high mental energy hours on chores, use them to study instead.
- Chores usually require less mental energy, so do them when you need a break from studying. For example - break #1 do chore A, break #2 do chore B (write a chore checklist). If you have a lot of chores that are very urgent, here is a brief example of how your daily schedule can look like:
7.30 am - 8.00 = chores
8.00 - 10.00 = study session #1
10.00 - 10.30 = chores/study break
10.30 - 12.30 = study session #2
12.30 - 13.30 = lunch break/chores
13.30 - 15.30 = study session #3
15.30 - 16.00 = chores/study break
16.00 - xx.xx = study, chores or other activities.
Dividing your time into study blocks is also great. Adjust the length of your study sessions to what works best for you. For example - 2 h studying & 30 min chores, or 45 min studying & 15 min chores, or the Pomodoro technique of 25 min studying & 5 min break and then a longer break after a while.
Another idea is to set aside one full day a week as the main day for multiple chores to save time throughout your busy weekdays. For example on Sundays - meal prep, clean home, do laundry, run errands, shop groceries etc. Throughout the week you can complete minor chores as you go during your non-studying hours so that the chores don't add up to a mountain.
A3)
- Urgency can be determined by the distance of the deadline. The closer the deadline, the more urgent it is.
- Importance can be determined by the level of impact the task will have on your life overall from a long-term perspective (1-3 months, 6-12 months or 1-5 years).
a. Yes, that one is important & urgent :)
b. Yes and this is why it's important to break the main goal into smaller ones with closer deadlines, little by little turning it into a 1st box task.
This was a pretty long answer, but I do hope you got some value out of it :) Wishing you the best of luck with your law studies! ✨
@@WaysToGrow Thank you SO much for your very helpful answer, admin. Your answer may be long, but it's made up of the essence of essential skills I needed. They were long because they were filled with useful information and facts! I'll follow what you instructed in my sophomore year when the university is reopen again. In my country, I'm currently having a two-month break from university since I've finished end of year examination at university on November, so, I'm awaiting the results. I'll be waiting to learn more study tips and self-development videos from your channel. By the way, does Ways To Grow have an Instagram or Facebook page?
My pleasure, glad you found it helpful. Not at the moment, but I'll definitely let you know if there is one in the future. 😊