How to use Multiple Inboxes in Gmail (Email Tips & Tricks)
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- čas přidán 21. 07. 2024
- Tired of going in and out of your Gmail labels? Wish you could customize your Gmail inbox view? In this video, Scott Friesen shows you how to set up multiple inboxes so you can see more of what you want (and less of what you don't). You may never look at your Gmail inbox the same way again!
00:00 How to enable multiple inboxes in Gmail
01:45 Adding inbox labels and filters
03:45 What multiple inboxes look like
05:25 Multiple inbox settings and options
09:19 Things to consider before using multiple inboxes
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Scott Friesen is a productivity specialist and founder of Simpletivity Training Inc.. He is also a prolific public speaker, workshop leader, and time management coach.
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🔍 If you're needing more details on how to use Gmail search operators (and other ways to filter your email), watch this next: czcams.com/video/CrEe3UDV1QI/video.html
Very good and new information; Thank you, Scott
Can you help by giving information about how to automatically move e-mails to the specific named folder, without moving manually in Gmail?
Awesome!! You just increased my quality of life!! ♥️
I'm so glad!
Scott, this is great! Thank you!
Glad you liked it!
Scott very cool videos thanks, created multiple inboxes but want more than 1 email address to go to that inbox, what are the specifics on the search query filed I need to input? thanks in advance. Carlos.
Very Good video and a great narrative. If I create another inbox and call it UNREAD, how do I transfer all my unread messages from my main Inbox to the new Inbox?
The custom filter is super useful. Thanks.
You're welcome!
This is a power video, i like it. Thank you!
So glad you like this one, Jesse.
wow..this tutorial is so much clear and easier to follow. thank you so much..
You're very welcome!
Thanks! Can't wait to set this up...my inbox needs it.
You are most welcome, Nancy.
Great Video - I have 2 gmail emails one ends in my website - lately gmail has been acting different and it is difficult to manage them. Do you suggest putting them all back into one (which would be @my website ) ? If so, how would I do that?
Thanks for the wonderful information Scott. I am having bunch of lables..
Can you make a video on TRELLO & ZOHO from basics.
Do you make videos on wireframes ?
Good job. very thorough and clear. :)
Glad you enjoyed it!
I love having multiple inboxes in Gmail. Great tips Scott!
Thanks so much, Demetri.
I see that the only comments the have replies are the ones that say thank you, so I'm guessing that someone on Scott's team scans these. So, I'll ask you since it seems as if you use this feature. From watching on the screen, the email isn't moved to the new inbox, just copied. The original is still in the main inbox. Is this accurate? I'd really rather it be moved completely.
This is really helpful
Glad you think so!
Just stumbled on this section tonight when I was making a new autoresponder message. Then I found your video looking for tips on this organizational tool. One thing - why only 5 sections? Wish we could add more. Wonder why there's a limit.
Awesome!
your presentation made me feel i was watching Monday night football with John Madden
Thank you 🙏
You’re welcome 😊
In setting up filters in Gmail, I can not get to the bottom of the screen to press create filter. Do you have any suggestions of what I can do to be able to get to the bottom?
Im finding that after setting up multiple inboxes, I now can't use a reading pane. When I select an email normally i would have the reading pane split the view so i can still see the rest of my inbox on one side and the message on the other. Now when i select one it opens the email full screen and i can't see the inbox. Is there a work around to keep my reading pane?
Found this while trying to find a way to expand/collapse all multiple inboxes. Any chance you know how to do it or if it is/isn't possible?
i have probably very odd question...i really hope you can help because it is very important for me. :(
I share business gmails with my colleagues so if I see incoming mail and open it first it happens that they do not receive notifications/banners .We all use mobiles , mine is iphone13 ..... Is this problem fixable? can i somehow adjust something in settings????? I had blackberry before and it was working without any problem but with iPhone im clueless :/
I did it as you described but I have only in my second inbox only the mails "I" sent, not the one I recieve. Strange. So that mean I can´t have really 2 email account connect in gmail. On android I have my gmail and my yahoo email in one inbox. I can see ALL incoming emails. Why not in the desktop version?
Can you still have the reading pane?
Good Morning; after changing to this setting, only the last inbox allows me to expand the inbox and see the messages; all others do not present the option to uncollapse. Please let me know how to fix it. Thank you
Hi! Can I use multiple from: email addresses in the same multiple inboxes section? If I have a "top clients" section, I would like multiple people's emails filtered to that folder. Is this possible?
Yes you can! You will just need to create a filter that includes these addresses.
Anyone else hit a size limit on adding search filters? Seems maxlength is set at 200. Was attempting to create a new mail from clients filter. "is:unread AND (
label:client-name1 OR label:client-name2 OR .... )"
awesome
Hello, why do my multiple inboxes not show the dropdowns to show the emails below them?
How can I search in all my different Gmail accounts like I can do on Android?
When I try to make multiple inboxes it raises my primary inbox into the thousands..please advise
Hello every video I have watched they don't talk about the ARCHIVE button If I don't delete the emails in the multiple boxes they won't archive. I tried a few different labels but nothing worked so far. I want a clean inbox and don't want to delete all emails. I don't know how to find what to do with this so I can organize all my emails. Any help or direction on this would be super helpful /I have folders set up on the side
How did you insert an emoji (red sign) in that box?
What did you press to get the emoji list?
Windows key + period
@@pamfaggart Thanx
I created 5 inboxes, on the right side, but only two of the boxes show the email when I move it. For instance I have a Travel box that when I move my travel email it shows up on the right, but I have a To Do that when I move it, it doesn't show up under that inbox???
If i create multiple inboxes, how can i manage to only get the NEW emails in this inboxes? (once i've handled them, i want to label them like i already did before with 1 inbox. and not delete it permanently)
The only feature Gmail needs to be perfect is having more options for formatting text.
is there a way to customize the traditional inbox in a way so you dont have to see all the newsletters and unwanted notifications?
Yes, there are a couple of ways to customize your traditional Gmail inbox to hide newsletters and unwanted notifications:
Leveraging Gmail's Categories:
Gmail automatically categorizes emails into tabs like "Primary," "Social," "Promotions," and "Updates."
Newsletters and promotional emails typically get filtered into the "Promotions" tab.
You can choose to:
Hide the Promotions Tab: Go to Settings -> See all settings -> Inbox tab. Under "Categories," uncheck the box next to "Promotions" to hide it from your main inbox view.
Keep the Promotions Tab But Out of Sight: Move the "Promotions" tab to the rightmost side by clicking and dragging it. This keeps it accessible when needed but minimizes its visual clutter.
Using Filters:
Filters are powerful tools in Gmail that let you automatically sort emails based on specific criteria.
You can create filters to move newsletters and unwanted notifications out of your inbox. Here's a basic approach:
Open a newsletter email you want to filter.
Click the three dots (ellipsis) in the top right corner of the email.
Select "Filter emails like this."
In the new window, you can choose what to do with future emails with similar criteria (sender address, keywords in the subject line, etc.). You can choose to archive, label, or delete them automatically.
Hi There, I appreciate you very much. This is first time I view your video. Would you please show me or send me a link of the video that you provided to us about? How can I stop receiving one email which I received the same email through the rest of five email addresses that I have. I am tired of viewing one email, that has been merged to rest of my email addresses. I hope it doesn’t make sense.
Hi Scott, The problem I'm having is the way gmail moves whole email exchanges to the "Sent" category when I reply to an email in my inbox. If I use the multiple inbox idea you teach here to make a "Starred" inbox category, will inbox conversations I reply to remain in the new "Starred" inbox I create (so I can easily refer to them on my gmail homepage)... rather than gmail moving the whole conversation to the separate "Sent" category?
Any sent email will appear within the Sent view. But don't think of it as moving the email, think of it as more of a view or filter. If emails you reply to automatically move from your inbox or where you replied to, that would be because of a filter you may have applied (or using the Send + Archive button). In your example here, the Starred emails would stay within that view.
mahalo and aloha
Hello I HAD an Apple phone with a Gmail account; Now I have an Android Phone and want to set up a separate inbox for my Android Google Gmail, how can this work for me. Please Post! Thanks
I would probably use this method to create a kind of a unified inbox. I'd import my Yahoo and Outlook emails, label them and creat Inboxes.
My question: are these going to be reflected in any way in the Android app?
I love your idea of using this to merge other email providers. As for the app, it won't be displayed the same. But you could use labels to make them stand out as an alternative.
@@Simpletivity I have a Gmail, a Yahoo and an Outlook email. (all personal)
Right now (after trying many) I am using eMClient on my Windows PC and AquaMail on my Android phone. Not as if this is not OK but I'm curiously trying to find a "one-app-only" solution. Built in email clients are not OK as the lack propert unified inbox funcionality. I've tried Spark, Edison, Spike, Windows' own email client, Samsung app on the phone - these 2 are not cross-platform - etc.
@@Simpletivity Oh, and with Gmailify the inbox gets prerry messed up using 3rd party email clients - see my other comment.
How come the reading pane is not available in that view. It is so frustrating. Just when you like something it is useless to me.
Oui
Dear sir/Madam, thanks a million it is helpful teaching.
I wonder the t mobile service sold my documents with a lot of money I collected evidence from other telephone companies. How to protect my privacy what I must I do? It is illegal to do that and crime for the world wide campany.
How do I tag the emails and get them to go there. I used labels and that doesn't work.
Within Gmail Settings, next to "Inbox type," select Multiple inboxes.
To change multiple inbox settings, click Customize.
Enter the search criteria you want to add for each section.
This will determine what each inbox will display.
Can you make it so those emails in other inboxes dont go to your main inbox?
Great question. Yes, you can always setup filters and labels in such a way that they will not appear in your main inbox. You can learn how to do that here: www.simpletivity.com/blog/how-to-use-gmail-filters-like-a-pro
unfortunately, this inbox tab is inactive. I do not know why
I used to be able to hover over an email address and with one click search all those emails. Does anyone know whether that can still be done somehow? All I can think of is to copy the email address and search....very slow vs what used to be.
tHanks all!
You can know hover over an email address and then select 'Open detailed view'. This will display their most recent emails in the side panel (and allow you to expand to see more).
@@Simpletivity tHank you, I'll give that a shot......I miss the old....such is life!
Gracias, Scott. Muy útil.
This did NOT work for me on my iPhone.
Actualizat G mail😮
Please help me I want job sir
These aren’t multiple inboxes. They’re filters
Then why does google label them inboxes
@randumdude5824 because Gmail is trash. Especially for the work setting. It's sloppy and inconvenient
The filters are on the left. The multiple inboxes are on the right.