How to manage folder permissions in a SharePoint Document Library

In this tutorial video, we'll delve deep into the intricacies of #SharePoint Document Library and guide you through the step-by-step process of managing folder permissions. Starting from the basics of SharePoint permissions, we'll build your understanding of document libraries, setting the foundation for managing folder permissions.
We will walk you through how to create folders in SharePoint Document Library, and step by step, we'll explain how to assign, modify, and remove permissions for users and groups at the folder level.
This video is perfect for SharePoint users of all levels - whether you're a beginner looking to understand the basics, or an experienced user aiming to optimize your use of SharePoint's robust permission features. By the end of this tutorial, you will have the knowledge to effectively manage folder permissions in your SharePoint Document Library, ensuring the right people have the right access at all times.
Remember to comment any questions you might have, like the video if you found it helpful, and subscribe for more tutorials on SharePoint and other #Microsoft applications.

[@alexnadrk.1544]

Thank you man!!!!!! I spen some time before find your video and finaly solve that permissions problem!!!

[@kleenbeats]

Thanks mate!, this is exactly what I was after!!!

[@itsmebrix7351]

youre a legend

[@krisvandermeulen253]

Thank - although you should have added that the Owners group can never be removed (kind of logic as it destroys all possibilities of future rights management).

[@japan-x2i]

Excellent video, thank you so much. Do you know if it is possible to allow Edit in Grid View to only specific folders in a library through permission levels?

[@user-it4pg5ox1q]

Amazing :)

[@neilpatel77]

Hi Daniel, Thanks for the video. This will be helpful for a use case that I have been trying to solve for some time. Out of curiosity, are there APIs available via graph that could make this change programmatic? For example, with integration with D365, when an Account is created a SharePoint document library folder. Based on the create trigger, i'd like to go break inheritance and then add the M365 group the person is a part of and only allow them Contributor access and everyone else as denied.

[@TheBananisen]

@daniel brilliant as usual..😀. What about the column - Shared With in view will it be updated to follow the updates when access is changed on an a folder or item?

[@DanielAndersonAU]

This column is actually being removed

[@Mkt6040]

Microsoft recommends managing permissions via the default M365 group associated with the team or SharePoint teamsite and not break inheritance or give access directly to the folder. It adds complexity and can easily get messy like file server permissions. I tend to side with Microsoft; keeping it simple.

[@DanielAndersonAU]

Yep absolutely there are time though when there may be exceptions

[@EricG814]

Hi Daniel and thank you for your presentation. What about the concept if we are more than 2 sharePoint Owners and I would like to limited the access to the other owners. Is taht possible?

[@seanozmad]

Thanks for the great videos. Do you know how to change multiple folder permission to an existing set of folders in a document libray using Power Automate of Powershell. We need to find all folders (say finance) within a library, break the inheritance and then add a security group (called managers). Hope that makes sence. Any help would be great.

[@alfred576]

Thanks for the video. I already know how to set SP permissions but I get frustrated when I have a folder structure IE folder root/folder1/folder2/folder3 and so on where I would like to delete unique permissions on each subfolder at once as a batch . I normally have to traverse the folder structure one folder/subfolder at a time to delete the unique permissions for each folder. This is very time consuming, Do you know of a SP third party software with a nice GUI that would allow me to do this? What about powershell commands? Sometimes I may have many subfolders under a root folder and would like to select let's say multiple folders then assign the same SP group permissions to all of them. The current interface only allows you to manage access a folder at a time. Thank you.