Gmail Tutorial: 12 Powerful Email Tips
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- čas přidán 19. 06. 2024
- This tutorial guides you on how to use Gmail to save time and boost your productivity. These Google Mail tips & tricks are suitable for beginners and advanced gmail users and will provide you with an overview of the different gmail features to help you organize your life better. This step by step google email tutorial allows you to become more efficient in checking your emails.
CONTENT
Did you know that 80% of all email traffic is a waste? Also, according to McKinsey knowledge workers spend 2.6 hours per day reading and answering emails.
List of tips to make the time spent in your inbox more productive:
1) Setup your inbox by priority (not all types of emails are created equal!!) i.e. use priority inbox
2) Unsubscribe from emails that you never read anyway
3) Setup Gmail filter and labels to archive those emails that are “nice to read” to go through them whenever you have time
4) Use the Send & Archive feature to smash through your inbox
5) Combine #4 with auto-advance to go through the emails one by one (This feature needs to be enabled in gmail labs)
6) Use Boomerang to follow up on unanswered emails
7) Use a plus (+) sign to create unlimited email addresses
8) Undo send to recall an email
9) Reply all as default behavior
10) Use canned responses as email templates (Needs to be enabled in gmail labs)
11) Mute emails to permanently archive the thread
12) All emails in one inbox
Bonus tip: take control of your inbox and only check your emails twice a day, once in the morning and once in the afternoon. In The 4-Hour Workweek, Tim Ferriss suggests checking email just twice a day as part of the quest for a more reasonable, productive life.
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EMAIL TEMPLATE
Use this template to setup your out of office or auto responder email
“Dear sender,
In an effort to increase productivity and efficiency I am beginning a new personal email policy. I’ve recently realized I spend more time shuffling through my inbox and less time focused on the task at hand. It has become an unnecessary distraction that ultimately creates longer lead times on my ever-growing ‘to do’ list.
Going forward I will only be checking/responding to email at 11am and 4pm on weekdays. I will try and respond to email in a timely manner without neglecting the needs of our clients and brand identity.
If you need a time-sensitive response, please don’t hesitate to call me. Phones are more fun anyways.
Hopefully this new approach to email management will result in shorter lead times with more focused and creative work on my part.“
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Further info:
This video tutorial guide uncovers 12 gmail tips that illustrate why the google mail program is so amazing for busy professionals, entrepreneurs and business owners to use in their life to help them grow their business in less time. You don’t necessarily need to strive for inbox zero but using the tips in this video you can reduce the time spent in your inbox. Get more things done! Part of #tagtribes - Jak na to + styl
Very good tips thanks.
Very nice and useful email template !!
Great tip, thank you so much!
Awesome I understand gmail much better because of your videos thanks
Super tips. Thanks a lot!!!
Sounds great. I will take in these suggestions step by step. They look really helpful.
Great, clear info. Very helpful. Thanks.
thanks
Thanks so much for great info.Great going and Keep going... Claus
super helpful . thank you for this video
Nice info
so helpfull!!!
just need 20 hours to go through all of my inbox mails of the last 200 years... :D
Love the priority inbox and filters - thank you
Consider visiting our channel for more gmail tricks. We have collected gr8 info. some are common but I've not copied. #techpopcorn
Great video, Thank You!
The video looks great. It seems like it can help me to save a lot of time.
Very handy tips. Thanks.
Love it!
Helpful Tips! Thx.
Thanks and many thanks
Quite eye-opening, finally someone looking into email productivity ! Easy to follow step-by-step instructions for everyone.
+AmazingSquirrelSound Thank you for your kind words!
Golden tips & thanks
Good job!
Thanks!
Really useful, Thanks :)
Excelente.
Thank you
Useful tips, thank you:)
+Mani Mano You are welcome :)
This was very helpful and easy to follow. Thanks.
I'm glad to hear you liked it.
Great tips! Love it! Thank You.
Thanks for watching it
Thanks for watching it
thank you
Thanks! Loved the vid
+Arindom Das Thx for your comment
Great thanks. Auto-Advance option moved to "advance parameters".
very nice
Those are great tips. I didn't know that you could create unlimited Gmail addresses with the + sign. Thank you. I'll give it a try.
It seems helpful for me
thanks for your email oh and video
Hey claus, firstly thanks for the super 'TIPS' . I use Mozilla Internet Explorer and it's screen layout is very powerful in that it has an index down the left side housing my many different files and each can have a sub file, making it really simple to find any emails I need. does Gmail offer a similar indexing facility?
Danke Schoen Danke Schoen
Claus this is so cool
Very helpful. Thanks. However, I found an incompatibility. In Settings, if you do as you suggest and select 'Auto Advance > Go to the previous (older) conversation', then 'Undo Send' becomes nonfunctional. 'Undo Send' seems only to work when 'Auto Advance > Go back to the threadlist' is selected. Am I missing something? Thanks!
Excellent video. I'm surprised you don't appear to have your own blog or website..
+Terry Gorry Solicitor Thanks Terry. I just haven't added it. Here are the links:
cmsassist.io/
get.designdorado.co.uk/
+Productivity Hacks Thanks, I will check them out and look forward to more videos. I have already gone with the priority inbox and am very happy with it.
Hi Adam!
Hi Adam!
Hi Adam!
Great tips. Thank you. Will you give me an advice? I made labels of all potentional customers (leads). Once a week I'm checking their status by looking all mail in the labels. Is there a way to quit with these labels but dont forget these different leads?
+Robert Zwart Hi Robert, happy to give you advice. Did you make 1 label for all or 1 label for each? Why do you want to quit labels?
+Productivity Hacks For each lead/customer one label. I want to quit with labels, because each time I delete a message with the same subject as previous messages, all these messages with the same message are put jn the garbagefolder.
+Robert Zwart do you mean all messages in the thread get deleted? I don't think that has anything to do with label. Try to archive a message instead of deleting it
+Claus Geissendoerfer Yes, that is what I mean. Of course it doesn't have to do something with the label, but it is the way I order my messages of one client. Do you mean that when I archive all the other messages in the same threat won't be placed in the archive?
+Robert Zwart Actually, you can delete individual messages in a thread. Try this: take.ms/K7Vc1
I don't think archiving will work in this case.
Great video. I currently only have 350, but I don't want 11,000+ like my boyfriend! Thank you Jason
This is very helpful, but it's still an inelegant solution, because it's all or nothing. A long time ago, I was a user of AOL's email, which handled this particular issue in a very neat way. When you replied to an email, the default was to send no history trail. But if you wanted to send some part of the trail in your reply, all you had to do was highlight it, and that portion only would be sent along with your reply. Here's the reason this Gmail solution is bad. Say someone sends you an email detailing a trip itinerary. You have a question about it and want to reply, but you don't want to send any previous trail, but you DO want to include information from the latest received email. Using the method described in this video, it's all gone. There's nothing left but your reply. So when the person you're sending it to receives it, it's just like a brand new email that has no reference point. It doesn't relate to the last e-mail that individual sent to you, so he may not even know specifically what your reply is referring to. There really needs to be a way to be SELECTIVE about what part or parts of a trail get included in the reply. This all or nothing approach is not really acceptable. Like I said above, for all the bad-mouthing it received, AOL got this one thing right years ago.
parment delete gmail all data download using software in
store data in local pc offline use
please help me
Pls my help my Gmail account 3-4 months se open nhi Kiya tha or ab open nhi ho rha can you please help me
How to Send an Email to Undisclosed sender from
Gmail?
A productivity teacher spending the first minutes of his presentation talking about the importance of e-mail management. Dude, people ARE WATCHING YOUR VIDEO ALREADY! Don't sell something that people have already bought! Just deliver the goods!
Badal
Cool tutorial, thanks so much for sharing. I'd also recommend a tool Deskun.com for better productivity, you can use it to track email opens, make reminders and use canned responses. Very useful.
liked it but the pace was too fast
Consider visiting our channel for more gmail tricks. We have collected gr8 info. some are common but I've not copied. #techpopcorn
how we can send 20000 emails in a one day ?? plz help me sir !!
"To: The @GMAIL Software "Developers",
Why on Earth has Google interfered with the @gmail program that was working
so perfectly? With the so-called updated version: (01) I can no longer
edit my Contacts List; and (02) the names of the addressees in my Sent
Folder are almost completely hidden. Do the @gmail software developers
really think these are improvements? Do they properly test before
launch? I'm sure I speak for many people in pleading for the previous
version to be restored and a.s.a.p."
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Skype is another program that has been messed up:
(01) We can't edit our Contacts any more; and
(02) We can't attach large files any more.
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