Material Submittals in Document Control

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What is procedure of Preparing a Materail Submittal
How to circulate materail submittals
Documents Controlling System
What is materail submittal
also watch for complete document controller guide
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Preparation:
The contractor or supplier compiles a package of documents that includes information about the materials, products, or equipment they intend to use in the project. This package typically contains detailed specifications, drawings, technical data, samples, and any other relevant information.
Submission:
The contractor submits the material submittal package to the project owner, architect, engineer, or the designated authority responsible for reviewing and approving materials. This submission is often done through a formal process and may include submitting hard copies or electronic documents.
Document Control:
The document control team plays a critical role in managing the material submittal process. They log and track incoming submittals, ensuring that each submission is assigned a unique identifier and recorded in a centralized document control system.
Review and Evaluation:
The submitted materials are reviewed by the relevant parties, such as the architect, engineer, or quality control team. They assess whether the materials meet the project's specifications, codes, and standards. If there are any discrepancies or concerns, these are documented and communicated to the contractor.
Approval or Rejection:
Based on the review, the submitted materials are either approved or rejected. If approved, the contractor can proceed with using those materials in the project. If rejected, the contractor is notified of the reasons for rejection, and they may need to revise and resubmit the materials for review.
Record Keeping:
The document control team maintains a comprehensive record of all material submittals, including approvals, rejections, and any related correspondence. This documentation is crucial for tracking the progress of the project and ensuring compliance with specifications.
Communication:
Throughout the material submittal process, there is ongoing communication between the contractor and the reviewing parties. This helps clarify any questions, address concerns, and ensure that the project stays on track.
Documentation Closeout:
Once the project is complete, the document control team ensures that all material submittal documentation is properly archived and stored. This documentation can be valuable for future reference, maintenance, and legal purposes.

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