How to Clean Out Your Google Drive at the End of the School Year
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- čas přidán 5. 08. 2024
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0:00 Intro
0:59 Tip 1
3:06 Tip 2
6:15 Tip 3
7:08 Tip 4
9:31 Tip 5
10:36 Tip 6
11:02 Outro
GOOGLE CLASSROOM ORGANIZATION TIPS FOR THE END OF THE SCHOOL YEAR VIDEO:
• Google Classroom Organ...
GOOGLE DRIVE ORGANIZATION VIDEO:
• Digital File Organizat...
HOW TO TRANSFER AN ENTIRE GOOGLE DRIVE VIDEO:
• How to Transfer An ENT...
5 BEST GOOGLE DRIVE FEATURES FOR TEACHERS VIDEO:
• 5 Best Google Drive Fe...
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Great advice and Great video! You are truly amazing Michelle!!
Very helpful! I will be rewatching this as I make my way through my Google drive organization attempt.
Thank you Michelle...After working 2 1/2 years with G Classroom, my drive was a mess. Now it looks organized! Thank you, thank you!
Thank you so much for this! For the last couple of years I keep telling myself to organize my google drive and then I put it off. You make it look very easy and doable.
I completely understand Erin! It's easy to put off but SO worth spending time to organize... you'll never look back! Thanks for watching and happy organizing 🖤
Great tips as always! Love your knowledge of the google platform and tricks! It’s helping me as I organize my drive with site and any documents I get from family and friends!
Thank you as always Russell! 🖤 I'm so happy you find it helpful even though you're in a different profession. I hope you're doing well!
Hi Michelle, Thanks for the great presentation.
Thank you, love your numbering trick
Great video!! I was so organized when I was a teacher and now as an admin I feel like my Google drive is a sea of stuff!! Love these tips!!!
Thank you so much for watching Brittany and I'm happy it could be helpful for you even as an administrator! 🖤
I use Google Drive for my personal files, while my county uses Microsoft One Drive. I will definitely use these tips to get both drives into shape. Thanks, Michelle!
i like google drive as well. We use one drive as well and I dislike it so I send everything to my google drive instead
Thanks for watching as always Amanda! 🖤 Hopefully you can still apply these tips to OneDrive as well. I'm definitely team Google Drive but I know OneDrive is very similar.
I have always used your tips in the past, I’m going to use this video step by step to organize my files. Thank you!!
That's wonderful! Thank you so much for watching Julie! I appreciate it!
Very helpful video. Keep up the good job.
I love learning from you! That tip about converting files blew my mind, had no idea it could be automatic 😮
Yes! It's definitely a game changer! Thank you so much for watching! 🎉
Awesome tips Michelle! I did many of these this week myself!
That's so great Susan! Thanks for watching! 🖤
I just spent hours organizing my drive thank you so much!
I love your videos. This was very helpful to me. Even though I'm not yet a teacher. I plan on using this in the near future. Thanks Michelle!!!!!
Thank you so much for watching Tyrell! I'm happy to hear my videos are helpful for you!
And can I just say, that I also watched your Google Drive transferring and organizing videos....You are sent from God, Michelle. Opening my drive and seeing those numbered, colorful, titled folders is SO satisfying. And I am not nearly the organizational guru that you are, lolol. It IS a beautiful thing. Thank you Thank you Thank you.
Aww, that's so great to hear Monica! I'm happy it was so helpful for you! Thank you so much for watching and for all your support! 🖤
Great video content. Very useful. Informative as always.
Thank you so much for watching Victoria! I'm happy you found it helpful! 🖤
Helpful as always. AND the fact that you're wearing a black and white striped shirt was not lost on me!🤣
Thank you so much for watching Stephanie! 🖤 LOL! Definitely not on accident (then again, about 90% of my wardrobe is black and white 😂)
Great video help to organize and structure my millions of files!
I’m so happy it was helpful for you! 🥰
Geeezzz I needed this 😂
Hopefully it's helpful for you! 🖤 Thank you for watching!
This video was really helpful.
Thank you so much for watching Alex!
Thank you for always dropping gems. Hopefully I will put these tools to use and get my life together! End of year is so hard for me. 📚✏️🎒
Thank you so much for watching Crystal! I hope this was helpful for you! 🖤
Thanks 🙏🏼
You are very welcome Laura!
Thank you🥰😊🥰
You are very welcome Jo! Thanks for watching!
You love to help teachers
And teachers love you.
Great person you are. 👏💯👍
Star Wars 😄🥰
Thank you so much for your kind feedback and support! I appreciate you watching! 🖤
Sooo obvious, but helpful. This will definitely help
I'm happy this was helpful for you! 🖤 Sometimes it's nice to have a list to reference, especially during stressful times.
Thanks for another great organizing reminder. I teach music to 400 students and I thought I needed to delete shared folders last year…thanks for making me feel better about leaving bc what a TSH that was…😁
Hahaha, DEFINITELY just let it be a hot mess! The juice isn't worth the squeeze at all on that one!
Hello ~ I recently found your videos, and I love them so much! Thank you for taking the time to post them. I also keep my Google Drive very organized with folders inside of folders. However, I did not know that in my settings, I could click the box to make my Word files open in Google Drive. Even after clicking the box, the Word files that I have already uploaded into Drive still open as Word. My question is..... do I have to put all the Word files back onto my desktop then reload them into my Drive or is there a way that I can get them to open in Google? Thank you so much!!!
Very helpful, t.y. .👍🏻😆
Thank you so much for watching Tamara! 🖤
This is perfect timing because I just got a notification that my google drive is running out of space 😅
That is definitely perfect timing Rebecca 😂 Hopefully this video was helpful for you!
Hi Michelle, Can you do you a video about changing grade levels?
I'll definitely add that to my list of videos to create! Meanwhile, Bridget and I have a podcast episode coming up about changing grade levels so make sure you are subscribed to Teaching to the TOP so you don't miss it!
podcasts.apple.com/us/podcast/teaching-to-the-top/id1493099649
Oh Michelle, I worked in a Google District for years and my folders were like little Russian stacking dolls, colored, numbered, and oh so perfect (thank for for all the added tips) and I recently moved to a (gasp) Microsoft One Drive district (womp womp). 🤦♀️ These two platforms do not play nicely with each other, nor does my new district play nicely with personal/home accounts. I still have missing files floating around in the internet tubes in space. Gotta add to future work place requirements: Is this a Google Drive setting? Thank you for these tips today. I will see what I may need to clean up in my boring looking One Drive folders.
Hi Cynthia! First of all, thank you so much for watching and taking the time to comment! 🖤 Yikes... I'm with you... Google would be a MUST for me! Hopefully you can get everything sorted out and as neatly organized as it was before. Thanks again!
Good morning, or afternoon, or evening, depending on when you read this. I always appreciate your videos! I wonder if you could maybe give some tips on what about what to do when someone is retiring and you have to somehow get all of your lovely creations to your teammates before your district email is shut down and all your work is lost…. This is happening in my team, and I’m afraid we’re running out of time for figuring out the best way to do this. If it’s in a shared drive, it’s owned by the district and we have no control or ownership anymore, so that’s not a good option. It seems that transferring ownership to another teammate would be prudent, but how do you best do that, quickly?
Hi Lorie! I know I answered your question through Instagram but I'll add the answer here again in case anyone else sees this and needs to know:
The best option is to add all of the files to a Google Drive folder, share the folder with the teammate, and then you can transfer ownership of the entire folder. After sharing the folder with your teammate, right click on the folder and click "Share". Then, next to the teammate's name, click the drop down and select "Transfer ownership".
Hopefully that helps and thanks for watching!
@@PocketfulofPrimary thank you!
I have question but not sure if you know the answer. I have sound files in my PowerPoint and they don’t seem to convert into google slides. Is there a way to convert the sound files from PowerPoint to google slides?
Unfortunately this seems to be a problem that doesn't have a good solution yet (besides manually inserting the sound files into Google Slides after you convert it which obviously can be time consuming). Hopefully Google will have a better solution soon!
Do you have a tutorial on how to organize a teacher email box?
Okay, question. I totally get what you're saying about the shared drive.....I literally spent an entire prep period deleting shared files from last year's student work....and I hardly made a dent. So, if there are files I do want to access in the shared section and not look at that mess, can I star those folders in my shared section?
Hi Monica! That's a great question! Yes, absolutely! You can add folders from the "Shared with me" section to your starred section for easy access!
Michele do you have an easy way on how to turn PDFs into a editable form so my students can fill them in using their Google classroom- sorry didn’t know where to put this question Thanks for the reminder to clean up Google Drive
Hi Ginnie! You have a few options... you can recreate the PDF as a Google Form that students can fill out and submit or you could save the PDF pages as images and then insert them as the background on Google Slides with text boxes added on top for students to edit. Hopefully that helps!
Check out Teacher Made. I used it for the 2020-21 school year teaching virtually. It was such a relief to find. Added perk: you can create a template with answers and it will grade for you.
Thanks Michele
Pro-to to share: I have synced my Drive with my computer, so I can move and rename files in my File Explorer (Windows machine), it's SO much faster than in a browser. Looks like there's an option on Apple devices too.
QUESTION: Our teams add each other as teachers to Google Classroom, so every time another teacher posts an assignment, their students' assignments upload to my drive. How do I delete these so the student and other teacher can still access them? Also, can I delete my past students' work? If I do this (and am the creator of the assignment), do the students also lose it on their end?
Thank you for all of your videos! They are wonderful and so helpful.
Hi Annie! If you were added as a teacher to another Google Classroom, a folder should be created within your "Classroom" folder that would house all the assignments. It sounds like you might have accidentally deleted the "Classroom" folder at some point if the files are randomly uploading to your Google Drive. I'm going to have a future video about what to do when this happens (it's too difficult to explain in a comment). But, all assignments should be returned to students after you grade or check them so that ownership is returned to the student. Then, you can delete the files without permanently deleting them (because they will still exist in the student's Google Drive). Hopefully that helps!
Great video Michelle!
Question: what do you do with the literally THOUSANDS of student assignment files that have been handed into the google classroom? I want to delete them. Is there a faster way besides deleting them one by one or clicking and dragging on several files? I now have 3 years worth of student work in my google drive!
Hi Angela! First, the files should all be inside of your "Classroom" folder that Google Classroom created in your Google Drive unless you accidentally deleted the folder. But, if a few years have passed and you no longer need the files, you should be able to select the entire folder for the class (which would be in your "Classroom" folder) and delete it. This would automatically delete all the student files that were turned in for that class. Hopefully this helps!
@@PocketfulofPrimary thanks Michelle!
Would doing this also delete templates that I created as well within Google Classroom for that year?
Hi Michelle. I retired last year (after 36 years with LOTS of files) and had to share my school files with my personal google drive. If I don’t organize my “shared with me” files everything is jumbled. I’ve tried to organize but it is not working. HELP!
Hi Janet! Is there a specific reason you NEED the Shared With Me section to be organized? If you have shared files with your personal Google Drive, you can always add a shortcut to the file to your Drive (right click and select "Add shortcut to Drive"). Then, you can keep your main Google Drive organized with folders. As I mentioned in the video, I just don't think it's worth it to try to maintain organization in your Shared With Me section.
I use Google Drive and Microsoft One Drive and I dislike iCloud and I am gonna send files to One Drive and Google Drive. Thank you, Michelle!
I'm with you! I'm not a huge fan of iCloud... I'd MUCH rather use Google Drive. Hopefully you can find the system that works for you. Thanks for watching! 🖤
For some reason someone came into our fifth grade class to teach his organizational skills and use me as an example and organized my entire Google Drive. I’m now almost a sophomore in college and still use the exact same technique and I haven’t gone back since.
Basically a folder for every school year within that folders for each class or subject and then the work inside that and many folders inside that if needed
That's awesome! I'm happy you have developed organization skills that work for you!
How do I get rid of files that have been shared with me and I can’t choose remove? I don’t have a clue where they came from but being there drives me crazy.
That's a great question Lorrie! It seems to be a glitch within Google Drive but there is a work around you can try! Instead of right clicking on the file/folder and selecting removed, you can try dragging the file/folder to the trash can on the left. Hopefully that helps!
Can you do how to save your google doc slide etc onto hard drive of flash drive?
Hi there! Google Docs, Google Slides, and Google Sheets are web-based files so they can't be saved directly to an external hard drive or flash drive but you can export them as Microsoft files, PDFs, etc. and save those to other storage devices! Hopefully that helps!
@@PocketfulofPrimary thank You! Amazing video!
I need to get rid of all the completed classroom assignments from my classes. It’s a big job considering that I have five years of classes to delete.
How do I clear out all my students files that are in my drive?
I'm from Malaysia teaching at an international school and we use Microsoft One drive.
I use my personal Google Drive as a way for me to take attendance digitally for my own personal record I can refer back to.
Do you have any tips on using One Drive?
I will be cleaning out my Drive during the summer. My problem is duplicating files and putting them in new folders. LOL
Where’s today video
I posted on the Community tab on my channel with an update about my video!
9:48, 11:29
I'm bad at keeping Google Drive organized because the search functions are so powerful. Same with email.