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XRay Automation
United States
Registrace 25. 09. 2020
XRay.Tech is a workflow automation and research consultancy. We help people to get rid of robotic work so that they can reclaim their time and focus on more important tasks.
In our videos, we'll share tips and tutorials for building your own automations, explain our processes for working with clients, and review no-code/low-code automation tools. If there's anything specific you'd like to see us cover, just leave a comment and let us know.
In our videos, we'll share tips and tutorials for building your own automations, explain our processes for working with clients, and review no-code/low-code automation tools. If there's anything specific you'd like to see us cover, just leave a comment and let us know.
FEATURE UPDATE: How to Create Charts in Notion
In this tutorial, we'll show you how to quickly create charts out of any table in Notion, and then download them as image files.
Discover related resources on XRay Workflow:
www.xrayworkflow.com/resources/notion-charts/r/recPFzO5wrZXBid5A
---
00:00 - Intro
00:42 - Create a new chart
01:24 - Configure the chart
03:40 - Share and export charts
04:13 - Pricing
04:39 - Video wrap-up
---
To learn more about how you can use automation and other techniques to improve your company's workflows, visit our website:
xray.tech
Read our blog posts for tutorials and deep dives into automation: xray.tech/blog
Need help with a Zapier automation? XRay is a certified Zapier expert: zapier.com/experts/xray-tech/
Reach out to XRay for an Airtable project: ecosystem.airtable.com/consultants/xray-tech
Discover related resources on XRay Workflow:
www.xrayworkflow.com/resources/notion-charts/r/recPFzO5wrZXBid5A
---
00:00 - Intro
00:42 - Create a new chart
01:24 - Configure the chart
03:40 - Share and export charts
04:13 - Pricing
04:39 - Video wrap-up
---
To learn more about how you can use automation and other techniques to improve your company's workflows, visit our website:
xray.tech
Read our blog posts for tutorials and deep dives into automation: xray.tech/blog
Need help with a Zapier automation? XRay is a certified Zapier expert: zapier.com/experts/xray-tech/
Reach out to XRay for an Airtable project: ecosystem.airtable.com/consultants/xray-tech
zhlédnutí: 59
Video
How to Use Conditional Logic in Softr Forms
zhlédnutí 62Před 21 hodinou
In this video, we'll show you how to use the new Conditional Form block to show or hide questions based on your own custom conditions. You can control what users see based on their form answers, or based on any attribute that you're tracking in your data source! Find additional resources on XRay Workflow: www.xrayworkflow.com/resources/conditional-forms-softr/r/recGd5DbXlY3fdCy0 00:00 - Intro 0...
Make Beginner's Guide: Updated for 2024!
zhlédnutí 281Před 14 dny
In this video, we'll show you everything you need to know to get started with Make, one of the most versatile and affordable automation providers available. We'll walk you through the process of creating your first automated scenario connecting Google Calendar to Google Sheets. Then, we'll show you how to spruce up your automations with some filters, conditional logic, and formatting. Find rela...
How to Prepare Your Company for AI and Automation
zhlédnutí 1,1KPřed 21 dnem
AI and workflow automation can streamline your processes, uncover new insights, and more. But before you can start leveraging these technologies, you need to prepare your workflows and their data first. We'll show you what you need to do in this video. Access related resources on XRay Workflow: www.xrayworkflow.com/resources/prepare-for-automation-ai/r/recI744JIDt8wrauX 00:00 - Intro 00:53 - Ho...
Prototype products fast and cheap with low-code tools
zhlédnutí 147Před 28 dny
In this video, we'll show you how tools like Zapier, Softr, Make, and Airtable enable entrepreneurs to launch and test ideas on a budget. Find related resources on XRay Workflow: www.xrayworkflow.com/resources/prototype-with-low-code/r/recWJ8flZeoWvXMY2 00:00 - Intro 01:12 - Launch fast • LCE 04:06 - Build on existing systems • Guardian 06:53 - Update and iterate • Debrief 09:27 - Video wrap-up...
Automate Your iOS Devices with Shortcuts
zhlédnutí 685Před měsícem
With the free Shortcuts utility on your Apples devices, you can automate messages, file uploads, music and more - and it's all free. In this tutorial, we'll show you how it works with 2 simple examples. We'll start with a shortcut that uploads your latest photos to Dropbox with one tap. Then, we'll show you how to build an automation that automatically plays music whenever you connect to a spec...
Easily Run Lookups in Make with Data Stores
zhlédnutí 231Před měsícem
Using Make's Data Stores, you can quickly create a simple database and reference it an any of your automated scenarios. In this video, we'll show you how it all works. View additional resources on XRay Workflow: www.xrayworkflow.com/resources/make-data-stores/r/recU2vkDbZVUFpuqi 00:00 - Intro 00:52 - Create a data store 03:24 - Automatically look up records 04:07 - Automatically create and upda...
How to Map Imported CSVs to Linked Record Fields in Airtable
zhlédnutí 149Před měsícem
How to Map Imported CSVs to Linked Record Fields in Airtable
One Trick to Building Better No-code Automations
zhlédnutí 147Před 2 měsíci
One Trick to Building Better No-code Automations
ChatGPT's New Google Drive Integration
zhlédnutí 434Před 2 měsíci
ChatGPT's New Google Drive Integration
Export Your Gmail Data to Sheets with One Click
zhlédnutí 242Před 2 měsíci
Export Your Gmail Data to Sheets with One Click
Instantly Create Google Slides Presentations from Templates with Make
zhlédnutí 415Před 3 měsíci
Instantly Create Google Slides Presentations from Templates with Make
Automatically Create Graphics with Abyssale and Airtable
zhlédnutí 193Před 3 měsíci
Automatically Create Graphics with Abyssale and Airtable
How to Create and Share Templates in Zapier
zhlédnutí 274Před 3 měsíci
How to Create and Share Templates in Zapier
Variables in Google Docs: Fill in Templates Fast!
zhlédnutí 1,1KPřed 3 měsíci
Variables in Google Docs: Fill in Templates Fast!
Zapier Interfaces: the Ultimate Guide!
zhlédnutí 1,5KPřed 3 měsíci
Zapier Interfaces: the Ultimate Guide!
Delay your Zaps as long as you want! Getting around the 30-day delay limit in Zapier
zhlédnutí 183Před 4 měsíci
Delay your Zaps as long as you want! Getting around the 30-day delay limit in Zapier
Launch Automations with Softr's API Call Button
zhlédnutí 356Před 4 měsíci
Launch Automations with Softr's API Call Button
How to Pause Your Automations with the "Continue Zap" Button
zhlédnutí 175Před 4 měsíci
How to Pause Your Automations with the "Continue Zap" Button
Airtable vs. SmartSuite: Which is the Better Database App?
zhlédnutí 1,1KPřed 4 měsíci
Airtable vs. SmartSuite: Which is the Better Database App?
How to reformat dates and times in Power Automate
zhlédnutí 257Před 5 měsíci
How to reformat dates and times in Power Automate
Instantly Create Automations with AI in Make
zhlédnutí 1,5KPřed 5 měsíci
Instantly Create Automations with AI in Make
Zapier Beginner's Guide: Updated for 2024!
zhlédnutí 39KPřed 5 měsíci
Zapier Beginner's Guide: Updated for 2024!
Automate with Zapier & Make with Webhooks
zhlédnutí 1,9KPřed 5 měsíci
Automate with Zapier & Make with Webhooks
Automatically create a PDF export of any Google Doc with Zapier
zhlédnutí 1,5KPřed 6 měsíci
Automatically create a PDF export of any Google Doc with Zapier
The 5 Best Flowchart Apps for Planning and Documenting Automations
zhlédnutí 2,2KPřed 6 měsíci
The 5 Best Flowchart Apps for Planning and Documenting Automations
How to Send Recurring Emails in Outlook with Power Automate
zhlédnutí 7KPřed 6 měsíci
How to Send Recurring Emails in Outlook with Power Automate
Hi, do you have any courses to learn both Zapier and Make?
Cheers for sharing! 🏆 I haven't been a fan on Notion but this is an interesting feature. I have to give it another go.
You should!
Thank you
superb video and explanation, easy to follow and straight to the point! Thank you very much, I couldn't but subscribe to your channel ☺
Thank you so much! ☺️
hey i need advice with an idea with zapier but have no knowledge ca I shoot u a text whats the best form of communication for you thank you
Humans@xray.tech is our email! Feel free to send a message there 😇
I don't understand what adding the URL to the description will do 3:42 - helpful video
That just for your future self! Its a good habit to get into because at some point in the future, you will inevitably need to retrace your steps. if the URL is in the description, it will make it easy to figure out how things are connected. OR for other people on your team if there are multiple builders.
Great idea. My future self definitely needs to be reminded frequently as I get older. Great tip@@XRayAutomation
very nice...keep going
Thank you, I will
Thank you, we will 😎
Hi Tom, it would be awesome if you make a video that shows how to create a Make automation that creates an image in AI through a webhook and waits in a loop until the result is ready and retrieves the image to Google drive? Thanks in advance!
That’s a great idea! We’ll add it to the queue! Thanks!
4:32 is gold - "It's better to develop a consistent manual process with your team first, once it's running the way you need it to, document it and start building automations to support it." This video is phenomenal and can really help balance the enthusiasm with the commensurate business process maturity to make true use of automation. Required watching for all of my future clients.
Wow! Thank you for the kind words! And great idea, we should have our clients watch this too 😅 Goodluck! Would love to know any questions you get too!
Thank you ❤
You're welcome 😊
Boa tarde. Se eu quiser converter um google doc para PDF e salvá-lo na mesma pasta no google drive, é possível?
Claro! Você pode fazer isso facilmente. Você pode usar a ação do Google Drive. xray.tools/app/google-drive
Looks fairly intuitive in your vid. I had a go at Make a few weeks ago, gave up and sent my assistant in there. Seems like one of those apps where you keep peeling the onion back.
Glad it helped! Best of luck to you & your assistant!
Hey can you please share the DB you used for this tutorial in the description? It would be easy to follow along
Sure! Its airtable.com - and the other app you see is called xrayworkflow.com. You can see all of the references on the resources board here: www.xrayworkflow.com/resources/create-automate-airtable-forms/r/recVPVVWRaY4TWdn9 Thanks for following along!
@@XRayAutomation Thanks.
Can you do this with Google Forms? I would like to see how to do this with gDrive (for the images)
Try this. Upload images to a Google Drive folder. Set sharing to "Anyone with the link." Copy image links from Google Drive. Create a Google Form and add your questions. Insert images using the "Insert image" option, and paste the image links. Share the form when you're done.
Can we store the zapier interfaces data into an airtable?
Yes, you can store Zapier interface data in Airtable by setting up a Zap that triggers when data is received (e.g., from a form) and then uses an Airtable action to create a new record with that data in your Airtable base.
For more than a week im searching how to integrate personal email and until met you i wasnt sucessfull. So, thank you for your video
Glad I could help!
Great content! 🏆 How was it's trash-talk???
Thanks!
After a week It stops working and you have to reconnect. Any solution?
Thanks for sharing your experience! Glad to help!
very useful review. loved it and i got clear picture of both of them
Glad it was helpful!
Great work! Thank you.
Wow just saw one of your clients is Ben and Jerry's? That's super cool dude. Love your content.
Thanks so much!
Very nice tutorial!
Glad you liked it!
after a week the scenario was failed "Failed to verify connection 'matak-gmail-connection'. Invalid refresh token. Please reauthorize the connection." , how to refresh the token ?
To refresh the token in the scenario where you encounter the error "Failed to verify connection 'matak-gmail-connection'. Invalid refresh token," follow these steps: Go to the Scenario Editor in Make (formerly Integromat). Locate the connection module that is failing. Click on the module to open its settings. In the connection section, click on Reconnect Account or Authorize again. Follow the prompts to reauthorize your Gmail account. This process will refresh the token, allowing the connection to work properly.
How is it possible that Make would be "significantly cheaper in the vast majority of cases" when every trigger counts as an Operation? Even if I scheduled only a single scenario to check for a new event every minute this would result in 43800 checks (hence 43800 ops) per month. This would be $29 on the annual core plan - just to check if our single(!) scenario got triggered. Imagine you had 5 scenarios which should be checked every minute (because I obviously want to trigger immediately in most cases): 219000 ops per month just for checking the triggers. If each of these scenarios has 3 steps on average and gets executed every 10 minutes on average then I end up with 240900 ops for each month. So I need at least the 300k core plan, which is ~$182/month (if I pay annually). And I have to pay this, even if the scenarios only get checked.
It is significantly cheaper on a per-operation basis. But as you noted, the checks can get WAY out of hand if you don't configure them intentionally. The way you cut down on all those operations is by specifying the schedule of when it 'checks' for new information, OR by utilizing webhooks (which will only 'cost' 1 operation when it is triggered, since webhooks never 'check' for new webhooks) See this screenshot for more insight: share.cleanshot.com/DRmJZTx5 Hope that helps!
@@XRayAutomation absolutely! Thanks for the clarification. Yesterday I also figured out that several of the modules I"ve been using as triggers could actually get replaced by webbooks of the particular app. So don't need to schedule the scenarios anymore. But they get triggered on what I would call "on-demand".
Dear XRay Automation, I followed all yours step but I get the error message in Make "403 (insufficientPermissions): Insufficient Permission" when I use the option "Watch e-mail" --> I can send E-Mail from make but I cannot use the option "Watch E-Mail" without getting the error 403 (insufficientPermissions): Insufficient Permission. I've activated all rights in Google cloud for this Gmail API but still it didn't worked I got this error message 403 (insufficientPermissions): Insufficient Permission... I've lost several hours with that. Could you help me ?
As a beginner searching make tutorials for the past couple months - you are definitely one of the easiest to understand Make teachers on the internet. Keep it up!
Do you know if there's a way to create a variable with a drop down menu without manual options?
I’m not sure what they are referrencing but there should be a sliding bar to Map options in Make? Also seeing that it is about GDocs I don’t think you can create a drop down variable. Thanks!
Great insights here. Couple of thoughts: Data privacy concerns: feeding data into AI prompts doesn't touch on the sensitive issue of data privacy, especially when handling employee information. This is what is holding back many corporates from doing this so far, surely be resolved soon. Certainly something to watch with OpenAI coming into the board (if memory serves) of Apple, with that integration. AI Bias: When you plug one of these bad boys in, you get a bias. Case in point the founding fathers saga recently out of Google. You've successfully left me with a feeling of skill gap though - well played, ser!
Play some bass! (Seriously... great comparison)
it was all good till the last step then resources not found came up and its not working please help
Suppose you're getting a "Resources not found" error after trying to reauthorize the connection. In that case, it typically indicates that the authorization process was not completed successfully, or the connection to the Google account was not established correctly. Here’s what you can do: Remove and Re-add the Connection: Go to the Connections section in Make (formerly Integromat). Find the problematic connection and delete it. Re-add the connection by authorizing your Google account again. Clear Cache and Cookies: Sometimes, lingering session data can interfere. Clear your browser’s cache and cookies, then try reauthorizing. Check Google Account Settings: Ensure that the permissions for Make (Integromat) are still active in your Google account. Go to your Google account's security settings and check connected apps. Use Incognito/Private Browsing Mode: Attempt to reauthorize the connection using an incognito/private browser window to avoid any interference from existing sessions. Verify App Permissions: Ensure that all necessary permissions are granted when you reauthorize the account.
I did everything right up to the last step where you tick the box to allow make to access your Gmail but then this keeps on appearing : {"detail":"Token not found.","message":"Token already exist.","code":"IM006"} if you could please help me I'd appreciate it
Have you tried deleting the connection and setting it up again? Delete inside make as well as where Google allows access.
@@SongforTin Yeah I did consider this but I also have multiple gmail accounts so I just used another one but thank you
@@DarlingFriend-y3kSure. No problem, great it worked for you!
Thanks, Tom, that was a great step-by-step tutorial. Now, if only I can get the Google Sheets module to run properly! :)
Thank you, I did it as per your instructions and it came out fine, can you teach us how to use this by incorportating chatgpt to generate sales emails ?
Thank you so much man. God bless you Brother ❤
thanks. it was very helpful.
Very good one, concise and practical 🎉🎉🎉
Nice!!!
How would you change 3 text strings birthday <collection> day <text> month <text> year <text> into one readable date day.month.year <Date> is this even possible?
I believe you would have to use map multiple Date time Format functions on for day, month, year unless it is all combined. Thanks!
Parameters are not pieces of text. That's tokens. Parameters are more like neurons.
That is a great way to think about it too.
Glad you're keeping track of this, but image analysis doesn't use DALL-E in the background. Omni is a fully multi modal model, and it analyzes image embeddings directly with the embedding CNN trained in parallel with the main model. It uses DALL E right now to make images but not to analyze them. In fact, 4o can make images directly, but as expected, OpenAI isn't planning on releasing that capability any time soon.
Thanks for the clarification.
Zapier is not user friendly and difficult to use. As a novice user. Make is much easier
Happy you found what works for you!
Can the same be done with Make?
Yessir it can!
Gmail has great support on Zapier and Make xray.tools/app/gmail
Brilliant. Thanks guys!
Our pleasure!
THANKS!!!
You're welcome! ☺️
Great video, helpfull
i cant find it but is there a way to set my icons automatically to dark? i have auto dark mode on but the icons ainr changing
Custom Icons for Dark Mode: If you want your icons to match dark mode, you’ll need to use custom icons: Using Shortcuts App: Open the Shortcuts app. Tap the + icon to create a new shortcut. Use the Add Action button to search for Open App and select the app you want to create a custom icon for. Tap the three dots (…) in the upper right, then Add to Home Screen. Tap the icon next to the shortcut name and choose a dark-themed image from your photo library or files. Tap Add to place the new icon on your home screen. Using Third-Party Apps: Some apps, like Launch Center Pro or Icon Themer, allow you to customize icons with a dark mode aesthetic. I hope this helps! Thanks!
Goat
🐐 😎
What are the pros and cons of linking records with a script vs with a non-scripted airtable automation?
A linked record is a linked record is a linked record! It could be linked via zapier, via Airtable automation, via scripting, Make.com or any other automation provider. The short answer is- there’s no functional difference, though one way might be easier than others- depending on the rest of your system/automation needs.