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The Accessibility Guy
United States
Registrace 4. 10. 2016
My name is Shawn Jordison and I love helping others learn the ins and outs of digital accessibility. I have made over 100 thousand documents accessible, provided 100's of trainings in the areas of accessibility and document remediation, and reviewed websites and mobile applications for accessibility. I have developed and reviewed VPATs, LMS courses, and other pieces of training. I am the accessibility swiss army knife.
Let me be your personal accessibility expert.
Let me be your personal accessibility expert.
How to fix the Alt description missing for annotation all Hyperlinks at Once in Adobe Acrobat Pro DC
This video walks users through how to add alt text to all hyperlinks in a PDF at once. Adding alt text to hyperlinks manually can be time-consuming, especially in documents with many links. Fortunately, Adobe Acrobat Pro DC offers a tool that automates this process.
Blog Post: theaccessibilityguy.com/how-to-add-alt-text-to-all-pdf-hyperlinks-at-once-in-adobe-acrobat-pro-dc/
Join my Digital Accessibility Community: theaccessibilityguy.com/community/
Playlist: czcams.com/play/PL2GnpAhfNiFHDF72CLoh_2aMnaI3BqVcq.html
Download my Section 508 Checklist for PDF Accessibility: theaccessibilityguy.com/section-508-checklist-for-pdf-accessibility/
Blog Post: theaccessibilityguy.com/how-to-add-alt-text-to-all-pdf-hyperlinks-at-once-in-adobe-acrobat-pro-dc/
Join my Digital Accessibility Community: theaccessibilityguy.com/community/
Playlist: czcams.com/play/PL2GnpAhfNiFHDF72CLoh_2aMnaI3BqVcq.html
Download my Section 508 Checklist for PDF Accessibility: theaccessibilityguy.com/section-508-checklist-for-pdf-accessibility/
zhlédnutí: 27
Video
How to Set the Reading Order of a PDF Using Foxit PDF Editor
zhlédnutí 48Před 4 hodinami
This video walks users through how to set the reading order of a PDF, using Foxit PDF Editor. By effectively managing the Tags panel, Content panel, and Order panel, you can create accessible and user-friendly PDFs. Download your FREE trial of Foxit PDF Editor now: partnerstack.foxit.com/m1l0arysqomf 00:00 Introduction 00:18 What controls the reading order 00:44 Tags Panel 01:22 What to do when...
How to Make Microsoft Charts Accessible Using Snipping Tool
zhlédnutí 117Před 16 hodinami
This video walks users through how to make charts and graphs accessible in both MS Word and PDF, using the Snipping Tool. Join my Digital Accessibility Community: theaccessibilityguy.com/community/ 00:00 Introduction 00:22 Start with a chart that is visually accessible 00:45 Test with JAWS 01:38 Test with NVDA 02:01 The Snipping Tool on Windows 03:11 Let's Do Some Testing Blog post: theaccessib...
How To Use The Foxit Action Wizard To Make A PDF Accessible
zhlédnutí 173Před 14 dny
This video walks users through how to use the "Make Accessible" Foxit Action Wizard. This is a powerful tool that simplifies the process of making PDFs accessible and compliant with PDF/UA and WCAG standards. Download your FREE trial of Foxit PDF Editor: partnerstack.foxit.com/m1l0arysqomf 00:00 Introduction 00:18 Open Action Wizard 00:38 Run Action Menu 01:07 Metadata Description 01:26 Set Rea...
How to make Tables Accessible in Microsoft Word Section 508 Series
zhlédnutí 171Před 21 dnem
This video walks users through the essential steps to create accessible tables in Microsoft Word, for Section 508 compliance. Blog post: theaccessibilityguy.com/how-to-make-tables-accessible-in-ms-word-section-508-for-word Download my Section 508 for Word Checklist: theaccessibilityguy.com/section-508-checklist-for-microsoft-word/ Join my Digital Accessibility Community: theaccessibilityguy.com...
How to setup your accessibility workstation using Foxit
zhlédnutí 125Před 28 dny
This video walks users through setting up an accessible Foxit workstation. It's useful whether you're preparing documents for legal compliance or simply want to ensure your content is accessible to all. 00:00 Introduction 00:38 Be Sure to Pin Tags 00:52 Accessibility Tools 01:20 Make Accessible Action Wizard 02:09 Auto-tag Document 02:44 Set Alternate Text 03:07 Add Document Metadata 03:29 Pre-...
The best web based PDF Editor for Accessibility
zhlédnutí 425Před měsícem
This video demonstrates Venngage as the best PDF Editor for Accessibility. 00:00 Introduction 00:17 Venngage 01:22 Text Content 02:01 Adding Icons 03:22 Adding Hyperlinks 04:23 Accessibility 04:36 Tag Order 04:58 Accessibility Checker 05:16 Manual Reviews 06:31 Convert to PDF 06:50 Launch PAC 2024 07:03 Fix Missing Alt Description for Annotation Start using Venngage now: venngage.com/a11y/the-a...
Document Language meta data primary Subtag is Unknown | PAC 2024 | WCAG AA | Adobe Acrobat Pro DC
zhlédnutí 170Před měsícem
This video walks users through how to fix the "Document Language Metadata Primary Sub Tag is Unknown" error in the PAC 2024 tool. Blog Post: theaccessibilityguy.com/how-to-fix-document-language-metadata-primary-sub-tag-unknown-error-in-pac-2024 Join my Digital Accessibility Community: theaccessibilityguy.com/community/ Playlist: czcams.com/play/PL2GnpAhfNiFE-EYzE52ZVf1s0Kw3FJz1F.html
File Name Rules Section 508 for Microsoft PowerPoint
zhlédnutí 103Před měsícem
This video walks users through the process of ensuring PowerPoint file names meet Section 508 standards by keeping them concise, descriptive, and free of special characters. Blog post: theaccessibilityguy.com/how-to-choose-file-names-in-powerpoint-section-508-for-powerpoint Download my Section 508 for PowerPoint Checklist: theaccessibilityguy.com/section-508-checklist-for-microsoft-powerpoint/ ...
How to create an accessible flyer using Venngage | Adobe Acrobat | PAC 2024 | WCAG 2.1 AA | PDF UA
zhlédnutí 149Před měsícem
This video walks users through how to design accessible flyers using Venngage. We will select layouts, customize text and images, and use various accessibility tools to verify compliance with standards. 00:00 Introduction 01:50 Tag Type for Heading 02:24 Top Tips 03:58 Check Accessibility 04:32 Tag Order 05:36 Simulator 06:11 Metadata 06:31 Accessibility Checker Start using Venngage now: vennga...
How to create and customize headings in MS word
zhlédnutí 155Před měsícem
This video will walk users through how to create and customize headings in Microsoft Word to enhance your document's navigation and accessibility. 00:00 Introduction 00:37 CNTRL F to open Nav Panel 01:08 Change the way your headings look 02:06 What about the Title Tag? 02:53 Advanced Style Editing Blog post: theaccessibilityguy.com/how-to-create-and-customize-headings-in-ms-word Join my Digital...
Color alone is not used as the only means of emphasis Section 508 for Word
zhlédnutí 50Před měsícem
This video walks users through how to use patterns, headings, lists, and symbols to show emphasis in Microsoft Word documents to meet accessibility standards. Relying on color alone will not meet Section 508 standards. Blog Post: theaccessibilityguy.com/how-to-use-patterns-headings-lists-and-symbols-to-show-emphasis-section-508-for-word Download my Section 508 for Word Checklist: theaccessibili...
How to use ChatGPT to generate a PowerPoint File
zhlédnutí 270Před měsícem
This video walks users through how to effortlessly create accessible PowerPoint presentations using ChatGPT. Blog Post: theaccessibilityguy.com/creating-accessible-powerpoint-presentations-with-chatgpt-4-0 Join my Digital Accessibility Community: theaccessibilityguy.com/community/ Playlist: czcams.com/play/PL2GnpAhfNiFG_Oqa_TXdd2WjGs9uQNt_H.html
How to set the reading order of a slide in Microsoft PPT Section 508
zhlédnutí 360Před měsícem
How to set the reading order of a slide in Microsoft PPT Section 508
PAC 2024 | Text object not tagged | PDF UA | WCAG
zhlédnutí 250Před měsícem
PAC 2024 | Text object not tagged | PDF UA | WCAG
PAC 2024 | Alternative description missing for annotation | PDF UA | WCAG
zhlédnutí 226Před 2 měsíci
PAC 2024 | Alternative description missing for annotation | PDF UA | WCAG
PAC 2024 Tool | Path Object Not Tagged | PDF UA | WCAG 2.2 AA
zhlédnutí 111Před 2 měsíci
PAC 2024 Tool | Path Object Not Tagged | PDF UA | WCAG 2.2 AA
PAC 2024 Tool | Table Header Cell has no associated subcells | Adobe Acrobat | PDF UA | WCAG
zhlédnutí 158Před 2 měsíci
PAC 2024 Tool | Table Header Cell has no associated subcells | Adobe Acrobat | PDF UA | WCAG
How to make PDFs Accessible | Episode 17 Cerro Coso College
zhlédnutí 154Před 2 měsíci
How to make PDFs Accessible | Episode 17 Cerro Coso College
PAC 2024 Tool | Invalid use of LBody Structure element | Lbl LBody PDF UA | WCAG | Adobe Acrobat
zhlédnutí 202Před 2 měsíci
PAC 2024 Tool | Invalid use of LBody Structure element | Lbl LBody PDF UA | WCAG | Adobe Acrobat
Footnotes have been inserted using the insert footnote option | Section 508 | Microsoft Word
zhlédnutí 109Před 2 měsíci
Footnotes have been inserted using the insert footnote option | Section 508 | Microsoft Word
How to use the AI assistant in Foxit PDF Editor
zhlédnutí 446Před 2 měsíci
How to use the AI assistant in Foxit PDF Editor
Lists have been created using the list feature in MS Word Section 508
zhlédnutí 112Před 2 měsíci
Lists have been created using the list feature in MS Word Section 508
Bug in Adobe Acrobat | PSA | June 25th 2024
zhlédnutí 175Před 2 měsíci
Bug in Adobe Acrobat | PSA | June 25th 2024
How to make an agenda accessible WCAG 2.1 AA | Microsoft Word | Adobe Acrobat | Streamline | Part 2
zhlédnutí 290Před 2 měsíci
How to make an agenda accessible WCAG 2.1 AA | Microsoft Word | Adobe Acrobat | Streamline | Part 2
How to adjust the margins of your Microsoft Word document
zhlédnutí 846Před 2 měsíci
How to adjust the margins of your Microsoft Word document
How to make an agenda accessible WCAG 2.1 AA | Microsoft Word | Adobe Acrobat | Streamline | Part 1
zhlédnutí 514Před 2 měsíci
How to make an agenda accessible WCAG 2.1 AA | Microsoft Word | Adobe Acrobat | Streamline | Part 1
How to crop an image from within Microsoft PowerPoint
zhlédnutí 86Před 2 měsíci
How to crop an image from within Microsoft PowerPoint
How to add page numbers in Microsoft Word
zhlédnutí 85Před 2 měsíci
How to add page numbers in Microsoft Word
Helpful, but not enough for a newbie.
Lee Anthony Taylor Linda Williams Patricia
Eh?
What platform are you using
Adobe acrobat
@@TheAccessibilityGuy thanks
Was having this problem. Thanks a lot.
Your welcome! 😁
OMG, you are gold. I’ve been researching on all kinds of websites and nothing fits my current version of acrobat. You are godsend.
Shweet. Glad I could help :)
This app does not work well if their background noise. Even with noise cancellation. Can you recommend another app
Def need a quiet environment or a good mic. I recommend otter over glean.
Thank you I will check it out. While I’m in class, the background noise is terrible with glean
I am using an old version of Acrobat. Adobe Acrobat 9 Pro Extended. Now all of a sudden when I try and create PDF's I get a message that Acrobat is not activated. Any ideas?
Make Sure you are signed into your account! Outside that - I'm not sure what is happening
I need a video on how to use Glean on iPad. The interface is different.
I'll see what I can do!
any scripting available
Not sure what you are asking
@@TheAccessibilityGuy I want add alt text in hyperlink through scripting?
@@suriyasuriya6932 check out my video that was just released today. Quick fix for all hyperlinks
I have a question. I, thanks to your videos was able to create some forms for my church. I recently created a form with some fields that were "required". The form seemed to work well. But I noticed some of the users were not polulating the required fields but were able to save the form and close the file and did not get some type of notification that they did not fill out the the required fields. Is this how acrobat works? I would have expected some type of notification. Can you explain why this happens, I checked out some your videos but they did not address this.
We're they filling it out in Adobe Acrobat or a web browser?
It's very true that using the graph view in word sucks. I'd also do the same thing and take a screenshot of the graph and make it an image with alt-text. Where I'd divert though is if there's quite a bit of data in the graph, It would make for a really long alt-text. Graph data read out in alt-text by a screen reader is still pretty difficult to parse, as you'd have to remember all the values as you read through the alt-text and it's hard to make comparisons of data when it's in one big paragraph blob. What I recommend my clients to do is to provide a short alt-text that just briefly explains what the graph shows, and then where to find more information about the graph. e.g. "Alternate Media 2022 bar graph, see below for text description". Then, immediately below the graph, I'd provide a structured data table version, and if I'm feeling extra spicy, I'd also provide a summary list of the main data points or trends in the graph. This will help not only screen reader users understand what's in the graph, but providing a summary and table can also help people with lower data literacy, people who learn in different ways and can generally uplift the document/report overall making it easier to understand.
Totally agree with what you said. Like 100 percent agree.
Thank you for this video, but it doesn't work with my document. The image completely disappears from the tags and is no longer retrievable.
Sometimes there's a little bit of back and forth needed to get this fix implemented correctly. This is one of my least favorite errors to fix to be perfectly honest with you
@@TheAccessibilityGuy Sometimes the PDF document is corrupt and I have succeed the correction by manually create the bbox ... x:1, y: 1 ...
thank u!
Anytime
Do you know of a way to convert word to mobi or epub and keep the structure?
You have to design specifically for ePub and there are programs on the web that can help you do that. I'm not sure how to do it from within word
It's it or non it
I don't understand your question my friend
It's it sector or non it sector
Why don't you create a class in coursera or UDEMY and charge for a class? No one has done this. You should charge for your service.
Appreciate that. Good idea!
@@TheAccessibilityGuy yes, I contacted Abby about a course or even using their Abby university for finereader 15. They gave me a link to the manual. I don't want you to have any competition in the marketplace, shall I delete this message to prevent others from reading/doing the same?
"Page size may not be reduced" I guess you can only scale up, not down?
Hmm. Seems to really depend on source file. I have a ton of mixed results
@@TheAccessibilityGuy Preflight Tool did the trick.
This was not clearly titled. It is not a tutorial on how to "combine or split pages in a PDF", it is a tutorial on how to combine multiple PDF's into one PDF, or split pages from one PDF into separate PDF's. The combining and splitting demonstrated is at the file level, not the page level. Apparently it is simply impossible to take two 8.5" x 5.5" pages in PDF format and combine them into a one 8.5" x 11" page PDF using Acrobat Pro.
Feels clearly tilted to me - but understand your point! Good luck :)
my otter ai does not have copy summary in all my conversations, how do I fix this? thanks
You need a paid account I believe
Thank you so much. for such a simple thing, you think adobe would make this easier to do.
Welcome!
How can I correct a letter that is wrongly recognized in the entire document. For example in Old German the letter "F" is recognized by Finreader 16 as "8"? (I have a problem with other letters depending on the font.) Thanks in advance!
You will have to manually edit in the text panel
Shameless plug for a gimmick
The AI assistant works pretty good in Foxit
Hi Shawn, thank you for your help the other day! I still need your help please. I'm not doing something correctly. I went into the Digital Signature Properties & selected "Mark as read-only: just these fields" The form fields are still no longer fillable after the first of the two signatories signs their part. Thank you!
Seems like there is quite a bit of discussion on this topic. I thought it was clear and easy - but that doesn't seem to be the case. Here is an article that might help community.adobe.com/t5/acrobat-discussions/how-to-disable-quot-lock-document-after-signing-quot-so-that-signers-can-t-lock-pdf/td-p/9242591
Thank you for the article & your guidance!
I have a question, so I'm trying to use an app that can use the shapes you can draw as well as layering shapes you draw over them so it creates something, but I can't find it and it's within this App, can anyone help me?
Adobe Acrobat is not the right tool for this. I would recommend word or ppt instead
@@TheAccessibilityGuy how do I explain, so I'm trying to make a logo for my roommate's employee, which is a Joke Logo, a resemblance of something "perverse," but really, it's something different. I don't have anything beyond a laptop from 2019, and I need specific standards like snapping, shapes I can manipulate, etc. So far, Adobe Illustrator and Canvas can't do shit for me.
Can we make background black instead of white?
Not that I'm aware of in pdf
Can you make background color change? Black instead of white.
Not in pdf
Hi Sean, appreciate & adminre how explain things. I'm having issues with form fields & check boxes that becomone no longer fillable after one of two signatories has signed their part. Any idea how to fix this? Thank you!
You have to change your properties on that signature field. There is an option that will lock fields after signing.
@@TheAccessibilityGuy Thank you Sean!
I’m so glad I just got the from my Uni DSA fund. 😊
Sweet!
what to do if the plus icon is not showing?
What version of Adobe are you using?
Thanks for your comment...I have the free version and I recently found out that it doesn't support this.
Since this video is an year old, Im just wondering if Canva has worked on any of these to make accessibility easier on their tool? @TheAccessibilityGuy
Sorta. They are moving in that direction but it's still not there. I have a video on their competitor called venngage. Highly recommend it - if you mention me, you will get a free trial.
you re amazing! the only video i could find for a solution related to this topic! thank you very much!
Yay!! 😁
THANK YOU. I've been struggling with this for so many documents
Your welcome!!
Great video - I have the on-going issue with Acrobat rearranging the order of images when moving them UP the reading order, then end up behind other elements like background artifacts, or background color blocks... any suggestions?
I think we solved this :)! Stay out of the content panel when possible!
Alt text is no longer carrying over to PDFs as of mid-August 2024. Adobe needs to create a fix.
Oh no!! This bug keeps happening
tnq so much for helping me. I was literally this close🤏 to cry over it
Lol. Your welcome
Thanks it helped me a lot with my assignment 💞💞
Awesome! Your welcome!
Would it work for a 12.8 MB file to do a word search ?
You will have to try!
@@TheAccessibilityGuy Nope it does not work .
but there is no tools in my adobe
Do you have a paid adobe Acrobat account?
it s not working for me what should I do please ? :'( even though i paid for the subscription
What's not working?
I have a 32-page file. I want the first eleven pages to be one file, the next two pages to be another file, etcetera, with a total of six files of different lengths. I can't figure it out! Thanks.
You gotta do one at a time! Select the pages for first group and export.
@@TheAccessibilityGuy I still don't get it. I tried to make the first eleven pages a file, which I could do, but then it split the rest of the file into thirds also! I just wanted the rest of the pages to stay intact and I would split the rest as I needed to. FYI, I'm not Adobe savvy :)
If you follow this guide, you will lose all interactive elements (e.g. form fields, check boxes) in your PDF. A better way to resize your PDF would be to use Print Production - Preflight tool in Acrobat Pro. This way you will retain everything from the original PDF and avoid the quality loss caused by reprinting.
Indeed! Resizing should be done as a first step.
@vers10 and then what should I do after preflight ?
@@ilkg2145 Tools -> Print Production -> Preflight -> Single fixups (wrench button) -> Pages -> Scale pages to specified size -> Edit. If you don't see this option under Pages, you might need to setup the Preflight profile first. In that case, I'd recommend looking up an instruction on Adobe Community forum.
This was a great video. Thank you. I've had Otter for a few years and you brought some features to my attention that I was unaware of. Question: I added Otter to my meeting (On Teams - different email address than Otter AI account), but I can't access the full recording, summary, etc. on my dashboard. I sent a request to review and access, but I can't locate in my emails or my workspace where I grant myself permission. Can you help me?😨😨Thank you.
You have to use the same account email
followed this but a 4.7MB PDF became 11.7MB file
Make sure your image properties are correct! Sometimes the pictures will get larger if settings are not set to compress
Helpful, thanks
Your welcome!
What are other tags that should be deleted? I saw <Part> and <Div> in my pdf, should I remove them too?
You don't have to delete those. I just like too
Cheer~~~extract (information) from various sources.😊
Yay
Bro acceblity la any job vacancy in your country plz telll mee
Thanks so much, this video is really helpful!
You're so welcome!
Hi. May i know how do you have the bar (below the toolbar) that allows me to manually changes the margin?
You can customize your ribbon options any time.
The ads for the next video obscure the last part, I couldn't actually see where the slide number came out.
sorry about that! I updated it